What is AP Automation?
AP automation, or accounts payable automation, is the process of managing accounts payable digitally through software and technology rather than using manual methods. It streamlines tasks such as invoice processing, approvals, and payments, reducing human errors, speeding up workflows, and improving financial accuracy.
With Dynamic Data Capture technology and full Integration with your existing finance systems, AP Automation ensures that your digitised invoices are always accessible, organised, and ready for timely payment.
How Does AP Automation Work?
Watch this video to discover how automated invoice processing works
Precision & Speed in AP Automation
Continuous Improvement
Kefron AP’s continuous improvement team, full of data experts, fine-tunes our automated ap software for optimal accuracy. This frees you from complex invoice management, bolstering the effectiveness of our AP automation solutions.
Customised Advanced Workflows
Tailored for AP needs, Kefron AP’s automated ap software provides advanced, customisable workflows. These efficiently handle various AP tasks, enhancing your accounts payable management.
Touchless Processing Excellence
Kefron AP’s AI technology enables high-efficiency touchless processing in our AP automation software, ensuring accuracy well above industry standards for streamlined AP operations.
Customising AP Automation to Your Unique Needs
Kefron AP offers a bespoke AP automation platform, uniquely configured to address the distinct challenges of your accounts payable department for an ideal, operational fit.
We dot the Ai with iQ for you
Accurate.
Automated.
Accounts Payable.
Kefron AP merges award-winning AI extraction technology with expert invoice specialists for seamless, touch-free accounts payable processing. By blending AI and human intelligence, Kefron ensures precision and reliability in even the most complex workflows.
Why Do You Need AP Automation?
- Business Acquisitions
- Growing Finance Teams
- High-Growth Companies
- New Finance Leaders
- ERP System Changes
- Investment-Ready Businesses
Simplify AP Integration & Compliance
Optimise Financial Workflows Post-Acquisition
- Reduce manual invoice processing with AI-powered AP automation software.
- Ensure seamless integration between multiple financial systems and ERPs.
- Improve compliance with automated audit trails and regulatory reporting.
Cut Hiring Costs & Improve Accuracy
Automate Accounts Payable & Reduce Workforce Dependency
- Eliminate manual data entry with intelligent invoice processing software.
- Reduce the need to hire additional AP clerks as your business scales.
- Minimize payment errors and late fees with automated approval workflows.
Scale Without Bottlenecks
Speed Up Invoice Approvals & Cash Flow Management
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- Handle high invoice volumes effortlessly with cloud-based AP automation.
- Reduce processing delays with real-time invoice tracking & PO matching.
- Improve supplier relationships by ensuring on-time payments.
Improve Efficiency from Day One
Transform Accounts Payable with AI & Finance Process Automation
- Identify inefficiencies in AP workflows and automate manual tasks.
- Gain real-time financial visibility for smarter decision-making.
- Ensure seamless compliance & fraud prevention with digital approvals.
Ensure a Smooth Transition
Integrate Seamlessly with Any ERP Without Disrupting AP Workflows
- Connect AP automation with SAP, Oracle, Sage, Dynamics 365, NetSuite, and other ERPs.
- Automate invoice processing to reduce data entry errors and delays.
- Improve AP visibility with real-time analytics & compliance tracking.
Improve Transparency & Compliance
Meet Investor Expectations with Automated AP Reporting
- Enhance financial transparency with real-time invoice tracking.
- Optimise cash flow management with automated payment approvals.
- Ensure full regulatory compliance and audit readiness.
Your AP Automation Toolkit
AP Automation Buyers Guide
Download our comprehensive guide and arm yourself with best practice steps in identifying an AP solution that suits your business.
Build a Business Case for AP Automation
Discover how you can transform your AP Department into a value-added business function, thanks to AP Automation.
Successful Implementation Guide
Implementation tips. Gain insight into what a successful implementation of AP Automation looks like.
Return on Investment Calculator
Strengthen your business case by measuring the cost benefit of automated invoice processing for your business
Revolutionise Your Sector with AP Automation Software
Discover how Kefron’s AP Automation software can streamline your accounts payable processes across various industries. Tailor-made to enhance efficiency and reduce costs, our solution adapts to your specific needs. Click to learn how you can transform your financial operations and drive business growth.
AP Automation Insights
Transforming Public Finance: The Impact of AI in Public Financial Management
Discover the transformative power of artificial intelligence in public finance. This article delves into how AI is revolutionizing public sector financial management, from automating invoice processing to enhancing overall efficiency. With real-world...
5 Trends Reshaping the AP Function in 2024
Discover the five key finance trends reshaping Accounts Payable in 2024. Gain insights into the technological and strategic evolutions driving AP efficiency and business growth.
The Right AP Automation Software for Your Business
Embrace efficiency with Kefron AP. Integrating with any ERP system, it transforms complex data into valuable insights. Say hello to streamlined processes and cost savings.
Housing Finance Conference & Exhibition
The Housing Finance Conference & Exhibition is the UK’s leading event for finance professionals in the social housing sector, returning to the ACC in Liverpool on 19-20 March 2025. Come and meet the Kefron team at Stand 900.
Invoice Management: 10 Signs for AP Automation
If you are considering AP Automation, watch this webinar to identify practical invoice processing metrics that you can use to measure the impact of invoice automation.
Top 5 Must Have AP Automation Features you Need to Consider
If you want to find out which one are the top 5 must have features you need to consider in an AP Automation software and streamlines the invoice processing workflows in an organisation, watch this webinar.
How a care home accelerates growth with AP Automation
Gold Care Home Group Financial Controller Vivek Goradia takes a deep dive into their invoice process and how AP Automation makes a difference.
How Huckletree rolled out AP Automation to empower business growth
Huckletree Group Financial Controller discusses how exponential growth in invoice processing from its multiple sites resulted in a need for technology.
How a global brand created a leaner and greener finance team
Regatta's Head of Group Transaction Services Colin McDougall discusses how his finance team went paperless
Can Finance Teams Transition to a 4 Day Work Week?
Considering a 4 day work week in your company? Catch up on the latest news and views and find out how you can increase productivity with less time.
What Our Customers Think
We wanted to grow through acquisition while reducing the need for hiring staff, mundane work like processing supplier invoices. Kefron AP extracts 99% of the data first time off accounts payable supplier invoices.”
Tomasz Sobczyk
IT Project Manager
Kingspan Insulated Panels
Our invoices flow automatically through the process and arrive coded in “approval in progress”! We use “live data” and this is where the Kefron AP really comes into its own as this is not something we could have done with a paper-based invoicing system.”
Rhys Cousins
Finance Project Officer
Wales & West Housing
Kefron AP allows our finance team to focus on more value add activities. The API connection with AccountsIQ streamlines what was previously a very ‘key-stroke heavy’ process. It also provides management with additional real-time data analytics and insight into creditor days and payment terms at a click of a button.”
The Irish Times
Quick Links
FAQ
What is AP Automation?
AP Automation, or Accounts Payable Automation, refers to the use of software to automate the processes of handling and processing invoices in a company’s accounts payable department. This technology enhances efficiency, accuracy, and speed in managing financial transactions.
How does AP automation work?
AP automation works by digitising the entire accounts payable process. Invoices are received electronically, automatically extracted and entered into the system, and then routed for approval based on predefined workflows. The system can also match invoices with purchase orders and receipts, schedule payments, and update accounting records in real-time, reducing manual effort and increasing efficiency.
How does automated ap software integrate with existing accounting systems?
Our AP Automation software is designed for seamless integration with a variety of accounting systems. It synchronises data and workflows, ensuring smooth and continuous operations without disrupting your existing financial ecosystem.
What are the key benefits of using automated ap software?
The primary benefits of AP automation include significant time savings, reduction of manual errors, improved compliance and control, enhanced vendor relationships through timely payments, and the ability to leverage financial insights for strategic decision-making.
Can AP Automation software handle complex invoices and varying formats?
Yes, our automated ap software is equipped with advanced AI technology that can accurately process and handle a wide range of invoice formats and complexities, ensuring versatility and adaptability to various business needs.
How does AP Automation help businesses manage change and scale efficiently?
AP Automation is essential for businesses undergoing rapid growth, acquisitions, or hiring new finance staff. It eliminates manual invoice processing, reduces errors, and ensures scalability without increasing headcount. By automating approvals and integrating with ERP systems, businesses can handle higher invoice volumes, improve cash flow visibility, and maintain financial accuracy.
Why is AP Automation critical during ERP system changes and finance leadership transitions?
ERP migrations and leadership changes often expose inefficiencies in manual accounts payable workflows. Automating accounts payable enables smooth integration with new ERP systems, automates invoice approvals, and provides real-time financial visibility. This helps new finance leaders optimise operations quickly, reduce compliance risks, and improve decision-making from day one.
How does AP Automation improve financial control for businesses seeking investment or undergoing acquisitions?
Businesses preparing for investment, mergers, or acquisitions need financial transparency, compliance, and accuracy. Automating accounts payable enhances reporting, automates audit trails, and prevents payment errors—ensuring investor confidence and smooth financial integration post-acquisition.
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