Processing both paper and electronic invoices typically requires manual effort that can be costly and error-prone.
However, by automating your Accounts Payable Department you can streamline the invoicing process, eliminate potential human errors, lower the cost per invoice processed, improve supplier communication and prevent fraud.
Kefron AP Software provides an Accounts Payable Invoice Automation solution which digitises invoices for ease of processing, approval and record keeping. By eliminating the manual processing of invoices, we can help your business save money by helping to repurpose your team to more valuable tasks, all whilst ensuring you remain GDPR compliant and reach your Making Tax Digital deadlines.
Contact us today for a free business process consultancy, where we will access your current AP situation and advise on how the Kefron AP Solution can improve it.
The Kefron AP Solution has the ability to sync with any accounting software by simply exchanging information directly with your systems, eliminating the need to rekey information. Some of the finance systems it can easily integrate with to provide seamless invoice automation include:
Our Kefron AP system provides invoice automation that digitises invoices for easier approval processing and record keeping. Whether your invoices arrive by post, fax or email and no matter how the invoice has been designed, they can be processed within minutes of arriving.
Furthermore, the Kefron AP solution provides workflows and approval processes in order to suit your current procedures.
To get a free, no obligations, consultancy session with one of our experts, get in touch with us today. We will listen to your requirements and review your current practices and use this information gathered to suggest the best Kefron AP Software configuration for you. You will also receive a free demonstration of our Kefron AP Solution so you can see for yourself the benefits of invoice automation in your accounts payable process.
Watch a 5 min catch up with Colin McDougall on how the Regatta’s Finance Team reached their sustainability goals through the implementation of Kefron AP.
Watch a 6 min video to find out answers to the FAQs about AP Automation and the way to challenge providers to make sure that you are choosing the right solution for your business needs.
Our Kefron AP Solution provides a PO Creation module is an easy and efficient way to create Purchase Orders from within the Kefron AP system.
It can be used to create Purchase Orders dynamically on-screen while entering the data and can be linked with the existing 2 or 3-way invoice matching function to streamline the invoice automation process.
While adding the data, the document page is automatically refreshed, and the data is rendered while you type. This add-on within the Kefron AP software means you can avoid buying costly additional licenses for your finance system.
If you would like to learn more about our PO Creation module, please click on the Book A Demo option below. Our team of experts would be happy to show you its functionality and answer any questions you may have about Kefron AP Solution.
Our Kefron AP Solution is available as a cloud-based platform for the management of data and document processing and can be easily integrated with any accounting software.
With its clear, intuitive and easy-to-use interface, users require very little training meaning the transition from your old process to invoice automation is quick and seamless.
Click on the images to view the Kefron AP software interface.
With ISO 27001 Information Security accreditation, our Kefron software offers secure 24/7 invoice automation and complete scalability. Click below to learn more about Kefron's ISO accreditations.
Incidences of invoice fraud continue to rise in Ireland and the UK and unfortunately, over 40% of businesses are completely unaware of the risks. It can happen to anyone and any business, no matter what size or industry. Anti-fraud measures are more difficult to implement in a manual invoice process. It’s more difficult to segregate duties, to enforce the bank detail validation and to maintain a trail for auditing purposes than it is with an AP solution such as Kefron AP.
AP Invoice Automation can assist with Fraud Mitigation in your business by implementing control features that offer a greater level of transparency and accountability in your processes.
Contact us today to learn how you can create a more robust AP controlled environment and reduce fraud risk to a minimum using Kefron AP Software.
“In my 30 years working within the AP function, Applegreen’s AP process was certainly one of the more complex that I had come across. It was a massive challenge to undertake and I have been incredibly impressed with how Kefron handled it. The teamwork was exceptional and there was always a determination from them to deliver. I loved their constant work and support and desire to move forward, despite any setbacks.”
“Kefron AP makes invoice processing much easier and reduces accounts preparation time. It frees up the Finance team and our General Managers’ time, but also allows us to keep all communication with suppliers (we have many!) and internal stakeholders in one platform. We’re able to easily track where we are with invoice processing, why an invoice has been put on hold or why it has not been approved. The most valuable feature of Kefron AP is the data extraction. The system picks up the data from invoice copies auto-forwarded from finance emails to our Kefron inbox. This means we can focus on invoice coding and capturing all incurred costs for accounts preparation. Our team get instant notifications on their emails when they have to approve invoices – the process has never been easier!”
“When our business reached out to Kefron to assist with our document management needs, we only had an outline concept of what we needed. From our initial engagement Kefron guided and advised us through the scoping and implementation stages to refine and deliver that concept. The final solution provided by Kefron was a unified service involving classification of deeds, digitisation, physical deed storage and a secure hosted portal for access by both internal users and external customers. In the course of a recent document heavy transaction process the Kefron DM platform proved its worth. We have been extremely impressed with Kefron’s ongoing customer support. While they are always on hand to respond to queries, they have gone further to actively seek out and deliver enhancements to their platform and service.”
“We have had a batch of invoices, flow automatically through the process and arrive coded in “approval in progress”! Brilliant! We are now using “live data” in the maintenance system as I want to ensure continued service in the event of enforced home working during the coronavirus outbreak. This is where the Kefron system really comes into its own as this is not something we could have done with a paper based invoicing system. So whilst we would not wish to be in the situation we are in it does highlight how fantastically flexible Kefron AP is in regards to off site working and will prove an essential tool for our business.”
“I find that working with Kefron and with Tony Cockerill managing our projects, that everything runs seamlessly, from the time they pick our documents up to the time they load them to our Document Management system. I would recommend anyone to contact Kefron for their scanning requirements”
“Keveny Monahan Limited are customers of Kefron since 2018. Kefron has provided us with an excellent scanning and hosting service at that time. The provision of a single, reliable source of information in the form of Kefron’s DM Portal has benefitted the Practice enormously improving customer service, productivity and most of all peace of mind that the data is secure and reliable.”
“Having worked with Kefron for just over two years now on a number of archiving and digitising projects, I cannot recommend them highly enough. All members of the team have been extremely professional and reliable on delivering all the aspects of the various projects to date. The team have exceeded expectations in delivering a first-class service despite the difficulties incurred by all businesses operating throughout the current pandemic.”
“Since the moment I engaged with Kefron, specifically Josh and Tony, the process has been easy and seamless. We had a bulk of HR files that needed to be scanned and uploaded to our new Document Management system across multiple sites here at Citron Hygiene. Working with Kefron has felt effortless and the project has run smoothly from start to finish. Within a short time frame all files have been collected, scanned, named and made available for us to upload. I cannot recommend Kefron and Tony enough for their scanning and capture service.”
“We chose Kefron to provide a scanning and capture service for two reasons. Firstly, we were familiar with Kefron’s service through the former Business Parks arm of our business, who used their services back in 2017. Secondly, our contact in Kefron, Tony Cockerill, kept in contact following my initial enquiry and was quick to respond to various questions we had along the way. Kefron has provided us with an excellent and reliable service and we wouldn’t hesitate to recommend them.”
Making Tax Digital (MTD) is a key part of the UK Government’s plans to make it easier for individuals and businesses to get their tax right by digitising the process.
With avoidable mistakes costing the Exchequer over £9 billion a year, HMRC (Her Majesty's Revenue and Customs) want companies to introduce software to store their digital VAT records and send returns using MTD-compatible software from 1st April 2019. One of the challenges this raises for businesses however it that the process of extracting the required data from business records in the form of paper or pdf invoices is still manual and error prone.
The Kefron AP System enables the easy digitisation and automation of invoices as well as the extraction and validation of data for direct insertion to the target finance system. With only clean validated data going into the finance system it greatly increases the accuracy of reporting and HMRC tax returns and eliminates human errors associated with manual data entry.
The challenge with invoice management and GDPR is that invoices may well contain Personally Identifiable Information (PII) such as names, addresses, contact details and bank details of individuals in which case they are subject to GDPR.
The challenge with managing paper and even digital invoices is that they can be passed around the organisation for verification and approval, may be stored in a variety of locations long after they are needed for business purposes and may be even be copied multiple times. How then can all of these invoices be managed in a compliant manner?
The solution is to introduce technology such as the Kefron AP System to automate your Accounts Payable process. Invoices received digitally or on paper are scanned, the key data extracted and invoice automation workflow is available for coding and approval. Duplicates are avoided, access is controlled and auditable and all documents are stored in a single location.
Kefron AP is a SaaS (Software as a Service) application developed and managed in-house by Kefron. Operating as a Cloud-based platform is beneficial to our customers because it ensures:
Unlike other companies, we operate a ‘software as a service’ model. This enables our customers to pay a price per invoice processed on our cloud-based solution and hence avoid expensive upfront software purchasing costs.
The rate per invoice is dependent on the expected volume of invoices per year as well as how much information a customer wishes to extract from invoices, aka invoice header and footer alone or invoice line item in addition.
To see a live demonstration of our Kefron AP Accounts Payable Invoice, book a demo with us by clicking the link below.