Efficient Document Scanning: Digitise and Access Your Data
Never lose a document again with digital search capabilities of all your physical records. No matter the document, our extraction technology means every word is but a click away.
Our scanning and capture solutions allow your organisation to scan and capture legacy documents for safe storage in a smart and efficient way.
Talk to us today about how we can help your business.
Kefron’s document scanning service converts physical files into clear, accessible digital formats. With advanced technology, we ensure quick, precise scanning, making document retrieval easy and efficient, whether for single pages or entire archives.
Comprehensive Document Scanning Services
Scan To Process
Kefron’s document scanning service, Scan To Process, offers on-demand access to your archived files. We digitise documents quickly and securely transfer them to you via encrypted email or cloud upload, ensuring fast access to important data whenever you need it.
Scan To Digitise
Our document scanning service, Scan To Digitise, tackles backlogs and high volumes with ease. We convert your physical documents into secure digital formats, streamlining your workflow and reducing the burden on staff for more efficient processing.
Digital Mailroom
Kefron’s Digital Mailroom enhances your document scanning strategy by digitising incoming mail. We promptly deliver it to the correct recipients, reducing the risk of lost or unauthorised access and allowing your business to focus on what truly matters.
Microfiche Scanning
Kefron’s Microfiche Scanning service digitises historical records for easy access. We convert microfiche documents into high-quality, searchable digital files, ensuring you can retrieve and utilise valuable information while preserving it for the future.
Ensuring Top-Tier Document Scanning and Management
At Kefron, document scanning is backed by top-tier security and quality certifications.
With Cyber Essentials Plus, we ensure robust cybersecurity through independent reviews. Our ISO 9001 certification guarantees consistent, high-quality service.
ISO 14001 reflects our commitment to environmental management, while ISO 15489 ensures best practices in records management.
Finally, ISO 27001 demonstrates our dedication to information security, giving you peace of mind that your scanned documents are managed and protected to the highest standards.
Customer Satisfaction: Our Top Priority
Document Scanning Experts
Kefron provides a meticulous approach to every scanning project, which can be complex and time-sensitive, with guaranteed high-quality deliverables. The digital file outputs are delivered in the agreed timeframes and to a very high standard, with continuous engagement from the team for any additional requirements.”
Sarah Louise Howard
Deeds & Bereavement Support Department
KBC Bank Ireland
“We had a bulk of HR files that needed to be scanned and uploaded to our Document Management system across multiple sites. Promptly all files were collected, scanned, named and made available to upload. I cannot recommend Kefron enough for their scanning and capture service.”
Citron Hygiene UK Limited
I cannot recommend Kefron highly enough. The team has been extremely professional and reliable on delivering all the aspects of the various archiving and digitising projects to date. They have exceeded expectations in delivering a first-class service despite the difficulties incurred by all businesses operating throughout the pandemic.”
Midlands Regional Hospital Tullamore
Kefron scanned approximately 100,000 pages for the Standards Commission and at all times Kefron staff were available to discuss any issue and proved themselves both reliable and trustworthy. The material scanned by Kefron has also proved to be of an excellent quality. I would have no hesitation in recommending Kefron to any potential employer.”
Standards in Public Office Commission
Stress-free conversion from paper to digital
- Maximise Office Space
- Increase Efficiency
- 100% Accuracy
- Get Hybrid Work Ready
- Specialised Advice And Support
- Centralised Records Management
Clean Office - Clear Thinking
By digitising your documents, you can capture Personally Identifiable Information (PII) effectively while making it easier to manage data subject rights under GDPR. Free up office space and maintain a clutter-free environment, enhancing overall workplace productivity.
Document Auditing And Indexing
With Optical Character Recognition (OCR) technology, our document scanning accurately captures and extracts data from various documents. This information is then seamlessly integrated into your business process, ensuring precise and reliable data handling.
Dynamic Data Capture
Kefron can intelligently capture information, extract it using Optical Character Recognition (OCR) technology and feed the data into the next stage of your business process
Easy Online Access
Document scanning enables instant, secure online access to your digitised information. Authorised users can view or receive documents simultaneously, supporting hybrid work models while ensuring data privacy and GDPR compliance.
Bespoke Service
Leverage our expertise in commercial document scanning to receive tailored solutions that meet your specific data capture needs. Our bespoke service ensures that we adapt our approach to provide the most efficient and effective results for your business.
SECURE RECORD STORAGE
With custom indexation, you can easily search and find records with one click. Start your digital transformation journey by storing your digitally captured documents in a secure, purpose-built, searchable repository.
Mastering Document Scanning
Explore various scanning solutions, practical benefits, business revolutions, key factors for cost-efficient scanning, and vendor selection guidelines in our concise Document Scanning Guide.
Member of The Association for Intelligent Information Management
As a member of AIIM International, Kefron gains exclusive access to invaluable resources in Automation, Security, Governance, and Analytics. We leverage this expertise to offer our customers advanced, business-enhancing solutions.
Document Scanning FAQs
What services do you offer?
We offer a comprehensive range of document scanning services, including Scan To Process, Scan To Digitise, Book Scanning, Digital Mailroom, and Microfiche Scanning. Each service is designed to efficiently convert your physical documents into secure digital formats for easy access and management.
Where do you collect documents for scanning?
Our team will arrange a secure pickup of your documents from your preferred location, ensuring they are safely transported to our scanning facility.
How do my scanned files look once digitised?
Once digitised, your scanned files are clear, high-quality digital copies of the original documents. They are provided in a format that is easy to search, share, and store, ensuring you have a precise and accessible digital record.
What if my documents are extremely confidential?
We handle all documents, including extremely confidential ones, with the highest level of security. Our document scanning service adheres to strict data protection standards, and we are certified in various security measures to ensure your information is safeguarded throughout the process.
How much does document scanning cost?
The cost of document scanning varies depending on factors such as the volume of documents, the complexity of the project, and the specific service required. We offer competitive pricing and can provide a customised quote based on your unique needs.
What is OCR document scanning?
OCR, or Optical Character Recognition, is a technology used in document scanning to convert different types of documents—such as scanned paper documents, PDFs, or images—into editable and searchable data. When a document is scanned using OCR, the software recognises the text within the document and creates a digital copy that allows you to search for keywords, edit the text, and easily extract information. This process enhances the usability of your scanned documents, making it easier to manage and retrieve important information efficiently.
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