Document Scanning &
Data Capture

Efficient Document Scanning: Digitise and Access Your Data

Never lose a document again with digital search capabilities of all your physical records. No matter the document, our extraction technology means every word is but a click away.

Our scanning and capture solutions allow your organisation to scan and capture legacy documents for safe storage in a smart and efficient way.

Talk to us today about how we can help your business.

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Scanning and Data Capture - Kefron

Kefron’s document scanning service converts physical files into clear, accessible digital formats. With advanced technology, we ensure quick, precise scanning, making document retrieval easy and efficient, whether for single pages or entire archives.

Comprehensive Document Scanning Services

AI Technology Scan Invoices

Scan To Process

Kefron’s document scanning service, Scan To Process, offers on-demand access to your archived files. We digitise documents quickly and securely transfer them to you via encrypted email or cloud upload, ensuring fast access to important data whenever you need it.

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Scan To Digitise

Our document scanning service, Scan To Digitise, tackles backlogs and high volumes with ease. We convert your physical documents into secure digital formats, streamlining your workflow and reducing the burden on staff for more efficient processing.

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Scan Invoices

Digital Mailroom

Kefron’s Digital Mailroom enhances your document scanning strategy by digitising incoming mail. We promptly deliver it to the correct recipients, reducing the risk of lost or unauthorised access and allowing your business to focus on what truly matters.

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Scan Invoices

Microfiche Scanning

Kefron’s Microfiche Scanning service digitises historical records for easy access. We convert microfiche documents into high-quality, searchable digital files, ensuring you can retrieve and utilise valuable information while preserving it for the future.

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Customer Satisfaction: Our Top Priority

 

82.4
NPS Score

5 star customer service

Quality Output

5 star customer service

Project Execution

5 star customer service

Project Management

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Document Scanning Experts

Stress-free conversion from paper to digital

  • Maximise Office Space
  • Increase Efficiency
  • 100% Accuracy
  • Get Hybrid Work Ready
  • Specialised Advice And Support
  • Centralised Records Management

Clean Office - Clear Thinking

By digitising your documents, you can capture Personally Identifiable Information (PII) effectively while making it easier to manage data subject rights under GDPR. Free up office space and maintain a clutter-free environment, enhancing overall workplace productivity.

Document Auditing And Indexing

With Optical Character Recognition (OCR) technology, our document scanning accurately captures and extracts data from various documents. This information is then seamlessly integrated into your business process, ensuring precise and reliable data handling.

Dynamic Data Capture

Kefron can intelligently capture information, extract it using Optical Character Recognition (OCR) technology and feed the data into the next stage of your business process

Easy Online Access

Document scanning enables instant, secure online access to your digitised information. Authorised users can view or receive documents simultaneously, supporting hybrid work models while ensuring data privacy and GDPR compliance.

Bespoke Service

Leverage our expertise in commercial document scanning to receive tailored solutions that meet your specific data capture needs. Our bespoke service ensures that we adapt our approach to provide the most efficient and effective results for your business.

SECURE RECORD STORAGE

With custom indexation, you can easily search and find records with one click. Start your digital transformation journey by storing your digitally captured documents in a secure, purpose-built, searchable repository.

Paperless Office

Mastering Document Scanning

Document Scanning Guide - IRE

Explore various scanning solutions, practical benefits, business revolutions, key factors for cost-efficient scanning, and vendor selection guidelines in our concise Document Scanning Guide.

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Member of The Association for Intelligent Information Management

As a member of AIIM International, Kefron gains exclusive access to invaluable resources in Automation, Security, Governance, and Analytics. We leverage this expertise to offer our customers advanced, business-enhancing solutions.

Aiim - Document scanning guide

Document Scanning FAQs

What services do you offer?

We offer a comprehensive range of document scanning services, including Scan To Process, Scan To Digitise, Book Scanning, Digital Mailroom, and Microfiche Scanning. Each service is designed to efficiently convert your physical documents into secure digital formats for easy access and management.

Where do you collect documents for scanning?

Our team will arrange a secure pickup of your documents from your preferred location, ensuring they are safely transported to our scanning facility.

How do my scanned files look once digitised?

Once digitised, your scanned files are clear, high-quality digital copies of the original documents. They are provided in a format that is easy to search, share, and store, ensuring you have a precise and accessible digital record.

What if my documents are extremely confidential?

We handle all documents, including extremely confidential ones, with the highest level of security. Our document scanning service adheres to strict data protection standards, and we are certified in various security measures to ensure your information is safeguarded throughout the process.

How much does document scanning cost?

The cost of document scanning varies depending on factors such as the volume of documents, the complexity of the project, and the specific service required. We offer competitive pricing and can provide a customised quote based on your unique needs.

What is OCR document scanning?

OCR, or Optical Character Recognition, is a technology used in document scanning to convert different types of documents—such as scanned paper documents, PDFs, or images—into editable and searchable data. When a document is scanned using OCR, the software recognises the text within the document and creates a digital copy that allows you to search for keywords, edit the text, and easily extract information. This process enhances the usability of your scanned documents, making it easier to manage and retrieve important information efficiently.