PO Matching Automation

Managing PO invoice processing has never been easier with automated line item matching.

Kefron AP provides 2 or 3 way PO Matching. It is an intuitive, dynamic and powerful solution for easy purchase order processing and tracking.

Create transparency with real-time approval workflows that save you and your suppliers' time.

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PO Matching - Accounts Payable Automation Software - AP Automation Business Case

How Automated PO Matching Works?

Learn more about PO Matching & GRN Creation in Kefron AP

Fully Automated PO Processing

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Dynamic PO Building

The Kefron AP PO Creation module is an interactive add-on that allows efficient order creation. It can be used to raise Purchase Orders and build the document dynamically on the Kefron AP system screen while entering the data.

Automated Matching

The Kefron AP System can automate the matching of Purchase Orders & GRNs to Supplier Invoices. A full 2 or 3 way matching service allows faster more concise reconciliation of your AP records.

Corresponding GRN

POs can be easily converted into a separate GRN with the click of a button to receive the goods that have been delivered. In addition to saving time on manual data entry, the PO and GRN are then automatically matched against the invoice

Converting PO

The Kefron AP PO flipping functionality enables suppliers to convert a PO into an invoice with one click. Each line level of the purchase order is electronically captured, and the information is then utilised to produce an invoice. Kefron matches the PO data to the invoice in real time and sends the transaction to your ERP for payment.

PO Matching
PO Flipping
2 3 way po matching
Converting PO - PO Matching

Effortless PO Management

  • Dynamic PO Creation
  • Automated Coding
  • Full Search & Retrieval
  • Smooth Processing
  • PO Data Integration

Each product line can have a default Product Code, GL Code, Department, Unit Price or Tax Code. Kefron AP automatically calculates the Net Value once the quantity is entered for each line. Manual input for each line field is also available if the defaults were not specified in the system lookup

The Kefron AP Solution provides automated coding that can be applied to your supplier invoices or if you prefer designated users can assign GL/Nominal code descriptions from your prepopulated supplied list.

Access Invoice, PO or GRN data immediately without the need for an excessive search of individual documents.

Purchase orders can be created dynamically on-screen while entering the data and can be linked with the existing 2 or 3-way invoice matching function to streamline the invoice automation process.

PO data that has been originated in the Kefron AP system can be easily exported to your accounts solution by on-demand or scheduled reports.

AP Dashboards

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  • Calculate the true cost of your current AP process
  • Identify bottlenecks
  • Assess if your AP process is suitable for automation
  • Calculate the real business case for AP Automation

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