ERP Migration Without AP Disruptions: Maximise Efficiency
ERP migration is a major milestone for businesses, offering opportunities for greater efficiency, scalability and compliance. But here’s the challenge, even the most advanced ERP can’t deliver its full potential if manual AP processes hold it back.
Without automation, businesses risk payment delays, rising operational costs and compliance issues, all of which can slow down ERP adoption and impact financial performance.
A seamless ERP transition starts with modernising AP processes, so inefficiencies don’t follow you into your new system.
Key Challenges of ERP Migration
Migrating to a new ERP system is a complex process that impacts financial operations, workflows and compliance. While the goal is to enhance efficiency, the transition can introduce risks that disrupt daily financial processes, especially in Accounts Payable.
Without careful planning, businesses can experience data inconsistencies, payment delays and operational inefficiencies.
- Data Migration Risks – Transferring historical invoices, vendor records, and financial transactions can lead to data loss, duplication, and errors, impacting compliance and accuracy.
- Accounts Payable Disruptions – Without accounts payable automation, businesses may struggle with delayed payments, invoice backlogs, and supplier disputes, slowing down the ERP migration process.
- Workflow Interruptions – Adjusting to a new ERP system can create delays in approvals, manual bottlenecks, and increased errors, affecting financial reporting and efficiency.
- Increased Manual Work Without Automation – Financial process automation eliminates repetitive data entry, invoice mismatches, and compliance risks, ensuring a smooth ERP system change.
- Regulatory & Compliance Challenges – A lack of automation may lead to inconsistent financial reporting, missing documentation, and difficulties meeting tax regulations during an ERP migration.
Why AP Automation is Essential for Your ERP Migration
A successful ERP migration is more than just a system upgrade, it’s an opportunity to modernise financial processes. However, if manual AP workflows remain unchanged, they can lead to payment delays, data errors and rising operational costs, limiting the effectiveness of your new ERP.
AP automation also enhances compliance and security, keeping records audit-ready and reducing the risk of financial inconsistencies.
An ERP migration is the perfect time to optimise AP, ensuring efficiency, accuracy, and control from day one.
AP was our most manual and fragmented process across finance and Kefron AP provided a solution that drove AP automation, while integrating to our new ERP system. AP Invoice Automation saves time, streamlines staff onboarding and increases reporting accuracy.
Paul McMahon
Head of Finance Transformation
On average, the time it took to process an invoice before was 63 days, from date of transaction to payment. Since going live with Kefron AP, we are averaging 22 days. So an immediate and significant impact
Angela Davis
Director of Finance & Corporate Services
Before Kefron AP, we would manually input all invoices into our ERP System which would take 3 days from processing to approval. Now, I’ll probably spend an hour on the Kefron AP processing invoices, coding them and sending them off for approval.
Sasha Webster
Business Administration
How AP Automation Supports a Smooth ERP Migration
- Keep Processes Running Smoothly
- Reduce Errors & Maintain Integrity
- Connect Without Interruptions
- Real-Time Control Over Finances
- Stay Audit-Ready & Secure
Minimise Disruptions in Financial Workflows
During an ERP migration, businesses often experience delays in invoice approvals, payment processing and supplier management. Automated invoice processing eliminates these bottlenecks, ensuring payments are processed on time and financial workflows remain uninterrupted.
Improve Data Accuracy During ERP System Change
Migrating financial data manually can result in duplicate records, missing transactions, and compliance risks. Accounts payable automation ensures seamless data migration, maintaining accurate historical financial data and eliminating human errors.
Seamless ERP Integration with Leading Platforms
Not all systems integrate smoothly during an ERP system change. Kefron AP is designed to work effortlessly with wide range of ERP systems including SAP, Oracle, SAGE, Microsoft Dynamics, ensuring touch-free invoice processing without disrupting business operations.
Enhance Financial Oversight & Visibility
A successful ERP migration should provide real-time access to financial data. With AP automation, businesses can monitor invoices, approvals, and cash flow from a single dashboard, reducing financial blind spots and improving decision-making.
Ensure Compliance & Control Across Finance Operations
Regulatory compliance is a major concern during an ERP system change. AP automation provides audit-ready records, automated tracking, and secure financial workflows, ensuring businesses remain compliant with financial regulations and tax laws without additional administrative burden.
Roadmap to a Successful ERP Migration
Step 1: Assess & Optimise Your Current Financial Processes
Before migrating, businesses must evaluate existing processes, identifying manual inefficiencies and areas for improvement. Mapping out invoice approvals, payment cycles, and data flows ensures a structured ERP transition.
Step 2: Implement AP Automation Before Migration
Manual invoice handling can create bottlenecks and errors when shifting to a new ERP system. Implementing AP automation beforehand eliminates data entry tasks, improves financial accuracy, and ensures real-time invoice tracking, keeping financial workflows running smoothly.
Step 3: Ensure Seamless ERP Integration
A new ERP should enhance, not disrupt, financial processes. Kefron AP integrates effortlessly with SAP, Oracle, Microsoft Dynamics, and other major ERP systems, eliminating data re-entry, ensuring real-time financial visibility, and maintaining approval workflows throughout the transition.
Step 4: Automate Data Migration & Invoice Processing
Migrating financial records manually increases the risk of data duplication, lost transactions, and compliance issues. Automated data validation and migration ensure all historical invoices, purchase orders, and approvals are securely transferred into the new ERP.
Step 5: Train & Support Your Finance Team
A poorly planned ERP migration can slow operations and overwhelm finance teams. By implementing user-friendly automation tools like Kefron AP, businesses can reduce ERP learning curves, allowing staff to focus on strategic tasks rather than manual processing.
Step 6: Monitor, Optimise, & Future-Proof Financial Processes
Once the ERP transition is complete, businesses must continuously refine AP workflows using real-time analytics, automated reporting, and predictive insights. Ensuring long-term efficiency requires ongoing process optimisation, leveraging automation to enhance accuracy and compliance.
Ensure a Smooth ERP Migration with AP Automation
An ERP migration shouldn’t disrupt your financial operations. Without AP automation, businesses risk manual bottlenecks, data errors and delayed payments, slowing down adoption and reducing efficiency.
By automating invoice processing, approvals and financial workflows, businesses can ensure a seamless ERP transition with:
- Faster processing time & improved efficiency
- Seamless ERP integration without disruptions
- Real-time financial visibility & control
How Kefron AP Supports AP Processes During ERP Migration
An ERP migration is a complex process, and maintaining accurate, efficient and compliant financial workflows during the transition is crucial. Kefron AP ensures that Accounts Payable operations continue running smoothly, reducing manual workloads, improving financial oversight and integrating seamlessly with your new ERP system, so your finance team can stay focused while your business evolves.
Seamless ERP Integration
Kefron AP integrates effortlessly with SAP, Sage, Oracle, Microsoft Dynamics, and other leading ERP systems. This prevents data silos, eliminates manual data re-entry, and ensures uninterrupted invoice processing.
AI-Driven Invoice Processing
Manual invoice handling slows down ERP migration. Kefron AP uses AI-powered invoice automation to capture, validate, and match invoices, reducing processing time and errors.
Real-Time Financial Insights & Reporting
Visibility is critical during an ERP system change. Kefron AP provides custom dashboards, real-time invoice tracking, and automated financial reporting, ensuring finance teams stay in control.
Compliance & Audit-Ready Financial Data
Regulatory compliance is a key concern when switching ERP systems. Kefron AP ensures audit-ready records, automated compliance tracking, and GDPR-compliant data security.
Faster Implementation & Minimal Disruptions
Traditional ERP migrations can take months to stabilise. Kefron AP is designed for fast deployment, allowing businesses to automate AP processes within weeks and reduce downtime.
Enhanced Cash Flow & Supplier Relationships
ERP transitions can delay payments and strain supplier relationships. Kefron AP optimises invoice approvals, prevents payment delays, and improves cash flow visibility, ensuring business continuity.
Seamless ERP Integration – Over 70 ERP Systems Supported
Kefron AP is built for effortless ERP migration, seamlessly integrating with ERP systems to ensure a smooth transition without disruptions. Whether you're upgrading or switching platforms, our accounts payable automation connects directly with your ERP to streamline financial workflows.
Kefron AP’s Cutting-Edge Features for ERP Migration
- AI-Powered Data Capture
- AutoMatch
- DocCentre
- Workspace
- PO Module
- Advanced Workflows
99% data accuracy
Kefron AP ensures 99% data accuracy by intelligently extracting invoice details without manual intervention. This eliminates errors and ensures seamless data migration to your new ERP system.
Smart Invoice & PO Reconciliation
Matching invoices to purchase orders manually slows down AP teams. Kefron AP’s AutoMatch feature uses AI to perform touch-free matching, drastically reducing errors and improving efficiency.
Centralised AP Document Hub
During an ERP system change, finding critical financial documents can be a challenge. DocCentre ensures all AP documents are stored, searchable, and securely accessible in one place.
One Screen for AP Management
No more switching between multiple platforms. Kefron AP’s Workspace allows finance teams to view, approve, and track invoices within a single, intuitive interface, saving time and improving productivity.
License-Free Purchase Order Processing
Kefron AP enables businesses to create, manage, and approve POs directly within the platform, eliminating reliance on complex ERP PO modules and ensuring organisation-wide purchasing compliance.
Analytics & Approvals
Gain full financial control with real-time analytics, automated approval workflows, and detailed reporting. Kefron AP enhances visibility, helping finance teams make data-driven decisions during ERP migration.
Ready to Keep Your AP Running Smoothly During ERP Migration?
Ensure a seamless transition for your finance team with Kefron AP. By automating invoice processing and approvals, you can reduce manual workloads, enhance financial visibility and keep payments on track throughout your ERP migration.
- Smooth ERP integration.
- AI-powered automation to eliminate invoice processing delays.
- Real-time financial insights for better control & compliance.
- Fast deployment with minimal disruption.
Don’t let ERP migration slow your business down. Future-proof your AP processes today!
FAQ: ERP Migration
What does ERP mean?
ERP (Enterprise Resource Planning) is a type of software that helps businesses manage and integrate their core processes, such as finance, supply chain, human resources, procurement, and customer relationship management. An ERP system centralises data from different departments, enabling better decision-making and operational efficiency.
What are the 3 common types of ERP?
3 most common types of ERP systes are:
- On-Premise ERP – Installed and maintained on a company’s own servers and infrastructure. Provides full control but requires in-house IT management.
- Cloud ERP – Hosted on a vendor’s cloud servers and accessed via the internet. Reduces IT costs, provides scalability, and supports remote work.
- Hybrid ERP (Two-Tier ERP) – Combines both on-premise and cloud solutions, allowing businesses to run core functions on-premise while using cloud-based applications for additional capabilities.
What is ERP transfer?
ERP transfer, also known as ERP migration, refers to the process of moving from one ERP system to another or upgrading an existing ERP system. This may involve data migration, system reconfiguration, and business process adjustments. Organisations transfer ERP systems for various reasons, such as improving efficiency, adopting cloud-based solutions, or integrating automation tools like AP (Accounts Payable) automation.
What is ERP migration?
ERP migration is the process of transferring data and business processes from an existing ERP system to a new one. This transition aims to improve operational efficiency, scalability, and adaptability to evolving business needs.
Why should a company consider migrating to a new ERP system?
Companies may opt for ERP migration to:
- Address scalability issues.
- Bridge functional gaps in the current system.
- Reduce escalating maintenance costs.
- Enhance integration capabilities with other applications.
These factors collectively contribute to improved efficiency and competitiveness.
How does AP automation integrate with ERP systems?
AP automation streamlines the accounts payable process by digitising invoice handling, approvals, and payments. When integrated with an ERP system, it enables:
- Seamless Data Flow: Automatic synchronization of financial data.
- Enhanced Financial Visibility: Real-time insights into payables and cash flow.
- Improved Efficiency: Reduction in manual data entry and associated errors.
What are the benefits of implementing AP automation during ERP migration?
Integrating AP automation during ERP migration offers:
- Reduced IT Complexity and Cost: Streamlining AP processes can lower IT burdens and expenses.
- Quick Wins: Achieving immediate improvements without delaying the overall migration.
- Regulatory Compliance: Ensuring adherence to evolving financial regulations.
What is ERP System Change?
ERP system change refers to the process of transitioning from one ERP system to another, upgrading to a newer version, or modifying the existing system to better align with business needs. This change can be driven by factors such as outdated software, business expansion, inefficiencies, or the need for better integration with modern tools like AP automation.
What are the common challenges businesses face during ERP transitions?
Businesses often face significant challenges during ERP transitions, such as:
- Data Migration Issues: 25% of businesses struggle with transferring data accurately and efficiently from the old system to the new one.
- Integration Problems: 30% of ERP projects are delayed due to challenges in integrating the ERP system with other tools like AP automation, CRM, or supply chain systems.
Why do ERP projects often face delays?
ERP projects are frequently delayed for the following reasons:
- Insufficient Resources: 56% of ERP projects experience delays due to inadequate planning, staffing, or budgeting.
- Complexity of Implementation: Poorly defined project scope and unexpected technical issues also contribute to delays.
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