Empower Your Accounts Payable Team with Automation
Managing an accounts payable team is essential for processing invoices, ensuring accurate payments, and maintaining compliance. But as invoice volumes grow, manual AP processes become inefficient, leading to higher costs, delays, and errors.
Many businesses hire AP staff to keep up, but this only adds expenses without fixing inefficiencies in accounts payable management. The smarter solution? AP automation, it streamlines workflows, reduces manual effort, and helps your AP team focus on strategic finance tasks.
The Hidden Costs of Expanding Your Accounts Payable Team
Hiring more staff for accounts payable management may seem like the answer to increasing invoice volumes, but it often leads to higher costs and inefficiencies without solving core issues in the AP process.
Key Challenges:
- Recruitment & Training Costs – Hiring and onboarding skilled AP professionals is expensive, especially with high turnover in finance roles.
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Manual Processing Inefficiencies – High invoice volumes slow down the AP team, leading to delays, errors, and approval bottlenecks.
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Scalability Challenges – Adding staff doesn’t make accounts payable processes more efficient, it increases operational costs.
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Compliance & Audit Risks – Manual workflows heighten the risk of VAT errors, non-compliance, and audit complications.
Why AP Teams Are Turning to Automation
Finance teams today are expected to do more with less, manage growing invoice volumes, ensure compliance, and control costs, all while maintaining efficiency. But relying on manual processes makes it harder to keep up, leading to delays, errors, and rising operational costs.
Automation is no longer just an advantage, it’s a necessity for businesses that want to scale without increasing overhead. By eliminating repetitive tasks, automation allows AP teams to focus on strategy, reduce approval times, and improve financial visibility.
We wanted to grow through acquisition while reducing the need for hiring staff, mundane work like processing supplier invoices. Kefron AP extracts 99% of the data first time off accounts payable supplier invoices.”
Tomasz Sobczyk
IT Project Manager
Before Kefron AP, we would manually input all invoices into NetSuite which would take 3 days from processing to approval. Now, I’ll probably spend an hour on the Kefron AP processing invoices, coding them and sending them off for approval.”
Sasha Webster
Business Administration Assistant
The Kefron solution has opened up the ability to extract data from the invoice and automated the PO matching process. The solution has also enabled better communication with the AP team. The team has full visibility and clearer insight into what stages the invoices are within the invoice processing system.”
Jason Martin
Independent Transformation Programme Consultant
We have had very positive user feedback, and even our CFO has affirmed that the project has successfully created additional capacity within our company.”
Amelie Donnally
Business Process Optimisation Director
How AP Automation Transforms Your Accounts Payable Team
- Reduce Hiring Costs
- Improve Efficiency
- Scale Without Adding Staff
- Ensure Compliance
- Free Up Your AP Team
Optimise Your Accounts Payable Team
Expanding your accounts payable team comes with high recruitment and training costs. AP automation reduces reliance on manual work, helping businesses improve accounts payable processes without continuously hiring more staff.
Streamline Accounts Payable Management
Manual accounts payable management slows down invoice approvals and increases errors. Automating AP processes speeds up invoice capture, validation, and approval, making your AP team more efficient.
Smarter Accounting Management
Hiring additional AP team members may address short-term bottlenecks but doesn’t improve the accounts payable process. Automation allows finance teams to scale operations without increasing headcount, making accounting management more cost-effective.
Reduce Audit Risks
Relying on manual processes increases the risk of compliance issues, VAT miscalculations, and duplicate payments. Automated AP workflows ensure regulatory accuracy, apply correct tax codes, and provide audit-ready records.
Focus on High-Value Finance Tasks
Rather than spending time on repetitive invoice processing, automation allows your accounts payable team to focus on strategic financial planning, cash flow forecasting, and vendor management.
Transform Your AP Team Today
Why add more workload to your AP team when you can streamline accounts payable management with automation? Improve your accounts payable process, reduce costs, and give your team the tools they need to work smarter, not harder.
- Faster Invoice Processing
- Fewer Errors & Compliance Risks
- Scalable AP Process Improvement
Kefron AP: The Smart Way to Manage Your Accounts Payable Team
Kefron AP is designed to streamline accounts payable management, eliminating inefficiencies and improving accuracy. With AI-powered automation, your AP team can process invoices faster, reduce errors, and maintain full compliance, without manual intervention.
Seamless ERP Integration
Eliminate Data Silos & System Mismatches. Easily integrate with SAP, Sage, Oracle, Microsoft Dynamics, and other ERPs for a smooth financial transition.
AI-Driven Invoice Processing
Manual invoice handling slows down ERP migration. Kefron AP uses AI-powered invoice automation to capture, validate, and match invoices, reducing processing time and errors.
Real-Time Financial Insights & Reporting
Maintain Full Control Over Cash Flow. Kefron AP provides custom dashboards, invoice tracking, and automated financial reporting, ensuring finance teams maintain full control over payments and cash flow.
Compliance & Audit-Ready Financial Data
Ensure Secure & Transparent Financial Records. Kefron AP ensures audit-ready records, automated compliance tracking, and GDPR-compliant data security, reducing risks during the transition.
Faster Implementation & Minimal Disruptions
Accelerate AP Automation in Weeks. Kefron AP deploys quickly, enabling businesses to automate AP processes within weeks, ensuring minimal downtime and faster time to value.
Improved Cash Flow & Supplier Relationships
Prevent Late Payments & Strengthen Vendor Trust. Kefron AP optimises invoice approvals, prevents late payments, and enhances cash flow visibility, ensuring continued business stability.
Seamless ERP Integration – Over 70 ERP Systems Supported
Kefron AP connects with 70+ ERP systems, enabling accounts payable management that’s efficient, scalable, and automated. Eliminate manual inefficiencies, improve AP process workflows, and gain real-time financial visibility, without disrupting your existing systems.
Kefron AP Empowering Finance Leaders
- AI-Powered Data Capture
- AutoMatch
- DocCentre
- Workspace
- PO Module
- Advanced Workflows
99% data accuracy
Kefron AP ensures 99% data accuracy by intelligently extracting invoice details without manual intervention. This eliminates errors and ensures seamless data migration to your new ERP system.
Smart Invoice & PO Reconciliation
Matching invoices to purchase orders manually slows down AP teams. Kefron AP’s AutoMatch feature uses AI to perform touch-free matching, drastically reducing errors and improving efficiency.
Centralised AP Document Hub
During an ERP system change, finding critical financial documents can be a challenge. DocCentre ensures all AP documents are stored, searchable, and securely accessible in one place.
One Screen for AP Management
No more switching between multiple platforms. Kefron AP’s Workspace allows finance teams to view, approve, and track invoices within a single, intuitive interface, saving time and improving productivity.
License-Free Purchase Order Processing
Kefron AP enables businesses to create, manage, and approve POs directly within the platform, eliminating reliance on complex ERP PO modules and ensuring organisation-wide purchasing compliance.
Analytics & Approvals
Gain full financial control with real-time analytics, automated approval workflows, and detailed reporting. Kefron AP enhances visibility, helping finance teams make data-driven decisions during ERP migration.
Take Your Accounts Payable Team to the Next Level
Don’t let manual processes slow down your AP team. With Kefron AP, you can improve accounts payable processes, reduce errors, and scale effortlessly.
- Faster invoice processing & approvals
- Reduced costs & manual workload
- Stronger compliance & financial visibility
It’s time to transform your accounts payable management.
FAQs:
What is an AP team in accounting?
An AP team (accounts payable team) is responsible for managing a company’s invoice processing, payments, and financial records. They ensure vendors are paid accurately and on time while maintaining compliance.
What is the job description of accounts payable?
An accounts payable professional processes invoices, matches purchase orders, manages vendor payments, reconciles accounts, and ensures compliance with company policies and tax regulations.
What is the role of AP in accounting?
The accounts payable team plays a crucial role in accounting by handling invoice approvals, payment processing, and financial reporting. They help manage cash flow and maintain vendor relationships.
How to structure an accounts payable team?
A well-structured accounts payable team typically includes:
- AP Clerks – Handle invoice data entry and verification.
- AP Specialists – Manage vendor relationships and payments.
- AP Managers – Oversee the entire accounts payable process, ensuring compliance and efficiency.
How can I improve my accounts payable process?
To improve accounts payable processes, businesses should implement automation, invoice tracking systems, and approval workflows to eliminate manual inefficiencies.
What are the benefits of AP automation over hiring staff?
AP automation lowers payroll costs, speeds up invoice processing, ensures compliance, and eliminates manual errors, unlike hiring, which increases operational expenses.
Does AP automation replace the accounts payable team?
No, AP automation enhances your accounts payable team by reducing manual tasks, allowing them to focus on financial strategy, vendor management, and cash flow optimisation.
How much does it cost to hire an accounts payable team?
The cost of hiring AP staff includes salaries, training, and recruitment expenses. Automation reduces these costs while improving efficiency and financial visibility.
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