Records Management you can rely on
Kefron’s job is to take care of our clients’ document storage and records management problems so they can get on with what they do best.
We take our job very seriously and with over 950 customers who would recommend us, we think we do document archiving better than anyone in Ireland.
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Customer Satisfaction: Our Top Priority
Testimonials
We work with sensitive data, and Kefron allows us to manage the storage and retrieval of physical files and provide a “scan on demand” service for the electronic automation of required files. We would be confident in all aspects of the service delivery from Kefron and find the whole team very efficient and professional.”
Sarah Louise
Deeds & Bereavement Support Department
KBC Bank Ireland
Kefron collates, catalogues and automates electronically all our physical files requiring storage and retrieval. We work with sensitive data and need to be confident that all aspects of this project are managed accordingly. They consistently provide a very high level of professionalism and efficiency.”
Thornton Group
We work with highly sensitive data and appointed Kefron because of their reputation. We trusted their commitment to understand our need for safety and standard, and to be able to access our files when required. We have not been disappointed.”
Daughters of Charity Child & Family Services
Our Document Storage Service Includes
Box Supply
We can provide all your storage equipment needs including custom designed file storage boxes providing a seven year durability guarantee.
Retrieval & Deliveries
We will facilitate customer requests for items for collection for storage and for delivery from storage to one or multiple locations.
Online Management
We manage documents and information stored in our Records Centre with our online service Oneil Order. This gives you direct access from your own desktop.
Audit & Project Work
Our goal is to always remain flexible and continually review and assess our service offerings to ensure we meet the changing needs of the customer.
Viewing Rooms
We have a number of dedicated viewing rooms available for customers wishing to perform an audit of material stored off-site or access large volumes of records without requesting a bulk delivery.
Destruction
We ensure all document destruction is completed on-site at our customer’s premises or direct from our Records Centre via our on-board shredding trucks, which are fitted with industrial shredders.
Member of The Association for Intelligent Information Management
As a member of AIIM International, Kefron gains exclusive access to invaluable resources in Automation, Security, Governance, and Analytics. We leverage this expertise to offer our customers advanced, business-enhancing solutions.
Benefits of our storage and documents solutions
- Peace of Mind
- Flexibility
- GDPR Compliance
- Access you control
- Access Anytime
- Futureproof Your Information
- Security & Protection
24-Hour Monitoring
Your documents will always be secure thanks to 24hr monitoring, multilayer protocols and secure transport fleet.
Long-Term Or On-Demand Retrieval
Supported by our online document management system allowing you controlled access your documents whenever you need them.
Secure Management
of GDPR-sensitive records and timely destruction when they are no longer of value to your organisation. Our services help with the secure management of PII and enable our customers to prove compliance through full audibility, avoiding penalties in the process.
Auditable Chain Of Custody
Ensuring only the right people handle your information at the right time.
Online Track And Trace Portal
Viewing rooms and express delivery provides access to your information fast.
Climate Controlled Vaults
Including media storage to maintain the quality of your backup tapes.
Continuous Improvements
At Kefron, we remain steadfast in our commitment to the security and protection of our infrastructure, encompassing both our physical and digital services. We continuously engage in strategic investment decisions aimed at safeguarding our resources, data, and customer information.
Choose a solution that works best for your business
On Demand Storage
If you demand immediate access to offsite records, our On Demand storage solution is for you. With express search and retrieval for same day pick-up and delivery, you can maximise your workspace without compromising on document access.
Long-Term Storage
If you need to store records with minimal retrieval requests, take advantage of our cost-effective long-term storage solution. Our secure state-of-the art-records centre maximises your workspace while maintaining regulatory compliance.
Media Storage
Media backup is critical to any disaster recovery plan and our media storage solutions have you covered should the worst happen. Our climate-controlled facility has the highest rated fire protection storage environment available in Ireland. Our experts can schedule pick-ups, deliveries and rotations to suit your business needs.
Vault Storage
Enjoy an additional layer of security and safeguard your most valuable documents with our industry-leading temperature-controlled vaults for that which matters most to you.
Onsite Solutions
If you’d prefer to store your information on your premises, we can provide your company with a bespoke management service that mirrors our off-site processes. That means we’ll provide the staff and expertise on-premise along with file racking, systems and expert set up processes.
Deed Storage
We offer two Secure Storage options for Deeds and other important documents. Our vault storage for banking & legal firms and our Safekeep service for important personal documents.
FAQ
What is document storage?
It involves securely storing physical documents off-site to manage space efficiently and ensure data protection compliance.
Why is records management important?
It ensures that important documents, such as financial records and client data, are organized, accessible, and secure, complying with legal and business requirements.
How can a company ensure document security?
By using services that offer secure transport, monitored storage environments, and GDPR-compliant management practices.
What are the advantages of outsourcing document storage?
Outsourcing provides expertise in document handling, saves space, ensures data protection compliance, and offers secure and easy access to documents.
What should businesses look for in a document storage provider?
Look for flexibility, comprehensive services (from storage to destruction), secure facilities, and experience in handling sensitive information.
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