NetSuite Invoice Automation
Kefron AP is a certified, built for NetSuite partner delivering fast and accurate invoice processing. Seamlessly sync your NetSuite data, including supplier lists, tax and GL codes, purchase orders, and GRN data, for a fully automated, touchless invoice approval workflow.
Discover how Kefron AP’s NetSuite integration can reduce manual processing, improve accuracy, and speed up approvals. Talk to us today to streamline your accounts payable process.
NetSuite + AP: Common Limitations
NetSuite is a powerful ERP platform, but when it comes to accounts payable automation, finance
teams often face limitations that slow down invoice processing and reduce efficiency.
Limited Invoice Capture
Minimal support for detailed line items, tax fields, and global formats forces manual entry.
Partial PO Matching Issues
Matching fails with partial receipts, leading to delays or manual invoice splits.
Rigid Approval Workflows
Complex workflows require scripting, making changes slow and inflexible.
Duplicate Vendor Records
Multi-entity setups risk duplicate supplier creation and double payments.
Poor Invoice Visibility
Limited dashboards hinder tracking, reporting, and bottleneck detection.
Disconnected Supplier Communications
Supplier queries happen outside NetSuite, leaving no central record.
Unlock the power of cutting-edge technology
Kefron AP is certified NetSuite Partner. We bring you unparalleled expertise and a deep understanding of NetSuite’s suite for advanced solutions.
We implemented Kefron AP because the solution was really well presented and had an easy-to-use user interface. I also knew that if we could free up time then we could focus much more on more valuable tasks, this and the fact that we could get much better visibility of the overall process.”
Paul Jepson
Financial Controller
Emma Bridgewater
Before Kefron AP, we would manually input all invoices into NetSuite which would take 3 days from processing to approval. Now, I’ll probably spend an hour on Kefron AP processing invoices, coding them and sending them off for approval.”
Sasha Webster
Business Administration Assistant
200 Degrees
Kefron AP’s connectivity with NetSuite, our accounting platform, facilitates significant automation, along with a robust OCR process and a simple to use and configure user interface.”
Robert Sexton
Finance Director
Freetrade
NetSuite Automation: Real-Time Sync
Suppliers Lists
Enhance your existing NetSuite setup by integrating Kefron AP to manage supplier lists more efficiently. This mapping allows for automated updates and retrieval of supplier data, streamlining interactions between your procurement and accounts payable departments, and leveraging the strengths of both systems.
Tax Codes
Simplify tax compliance in your NetSuite system with precise tax code mapping from Kefron AP. Ensure that all financial transactions comply with the latest tax regulations, and benefit from reduced manual efforts in tax calculations and financial reporting.
GL Codes
Strengthen financial tracking in NetSuite through seamless GL code integration from Kefron AP. This ensures all financial transactions are accurately categorised, enhancing the clarity of financial insights and aiding in more effective budget management and reporting.
Purchase Orders
Optimise purchase order management by automating the data flow between Kefron AP and NetSuite. This integration not only speeds up the purchase order lifecycle but also enhances the reconciliation processes, thereby boosting procurement efficiency and inventory control.
GRN Data
Streamline the reconciliation of Goods Received Notes (GRNs) with purchase orders by mapping GRN data from Kefron AP to NetSuite. This facilitates real-time inventory updates and helps maintain precise stock levels, contributing to more efficient operations and financial accuracy.
Custom Segments
Tailor your financial analysis by integrating custom segments from Kefron AP into NetSuite. This feature allows for detailed financial segmentation that aligns with your specific business requirements, enhancing strategic financial decisions and reporting.
Custom Columns
Expand the data reporting capabilities of NetSuite by adding custom columns from Kefron AP. This integration enriches financial reports with additional, relevant data points, providing deeper insights and supporting nuanced strategic planning.
Custom Fields
Enhance data handling in NetSuite by mapping custom fields from Kefron AP. This integration allows for the capture and use of specific data essential to your business processes, ensuring a comprehensive and efficient ERP system that adapts to your operational needs.
How NetSuite Integration works?
Invoice Capture
Auto-upload paper invoices & e-invoices. Kefron AP reads and extracts required invoice fields.
Process
Auto-distribute each invoice to PO or Non-PO workflows for processing
Approval
Custom workflows auto-direct to pre-determined approvers via in-app notifications
Post to NetSuite
Clean Validated data posted to NetSuite system. Access invoices anytime with keyword search & retrieve
NetSuite Automation Benefits
- Built for Netsuite
- Better cash flow control
- Reduce Query
- Eliminates Manual Entry
- Prevent Fraudulent Activity
- 360 Visibility
Full API Connection
For easy integration and exchange of data with Netsuite – including all your analysis codes. Our team have vast experience integrating and supporting Kefron AP for Netsuite customers and their users.
PO & 3-way matching
Adaptability includes multi-entity, multi-currency and multi-workflow capabilities for PO and Non-PO invoices with budget management and statement reconciliation.
Self-Service Supplier Portal
Our Self-service portal empowers suppliers to manage their invoice requests and gain insight into invoice progress. Suppliers can log in to view the progress of specific outstanding invoices, log or answer queries, and avoid having to make calls.
Dynamic Data Capture
Our in-house technology provides exceptionally accurate data extraction for immediate visibility and payment.
Custom Workflows
Receive in-app notifications of discrepancies unique to your business including missing information for stringent verification.
Reports
Kefron AP comes with built-in AP Analytics Dashboards, a proactive solution to delivering real-time invoice data for better decision making. Any captured data can be reported upon.
Ready to Explore NetSuite Automation?
Picture a world with minimal errors, streamlined workflows, and unrivalled financial effectiveness. All this and more is achievable with the power of AP Automation! Let us guide you towards a more efficient tomorrow.
Trusted By
Advanced AP Automation Partner
Kefron AP is a certified, Built for NetSuite Partner for smooth invoice processing.
With a simple-to-use interface supported by intelligent data capture technology, Kefron AP eliminates manual effort and digitally transforms finance teams aiming for faster approvals and real-time reporting.
Say Goodbye to Manual Invoice Processing
Kefron AP & Netsuite – Non-PO Matching
Watch this video to find out how Kefron AP simplify the Non-PO Matching process and delivers real benefits to your finance function.
Kefron AP & Netsuite – PO Matching
Watch this video to find out how Kefron AP unlocks the real benefits by simplifying the NetSuite PO Matching process.
Brewing the perfect AP process with 200 Degrees
Watch 200 Degrees Finance Director Stephen Fern share insights into how AP Automation reduced the team’s manual effort, the advantages of NetSuite integration out of the box, as well as the solution to managing approvals from multiple locations.
FAQs
What is NetSuite automation?
NetSuite automation uses workflows, scripts, and third-party integrations to streamline business processes such as invoice approvals, purchase order matching, and data entry. In accounts payable, automation can capture invoice data, match it to POs, route approvals, and post transactions with minimal manual input.
Is NetSuite better than Oracle?
NetSuite is owned by Oracle but serves a different audience. Oracle ERP is typically used by large enterprises with complex global operations, while NetSuite is designed for mid-sized to large businesses seeking a cloud-based, flexible ERP. The “better” choice depends on company size, budget, and functional requirements.
What does NetSuite integrate with?
NetSuite integrates with a wide range of applications, including CRM systems, e-commerce platforms, payroll software, payment gateways, shipping providers, and AP automation solutions like Kefron AP. These integrations allow for seamless data sharing across business systems.
How does NetSuite handle invoice processing?
NetSuite supports invoice entry, approvals, and payment scheduling. However, native invoice capture and matching features are limited, so many businesses integrate AP automation tools to improve accuracy, speed, and scalability.
Can NetSuite automate purchase order matching?
Yes, NetSuite can perform two-way and three-way PO matching, but it can be less efficient with partial receipts or complex approval rules. Third-party AP automation software, like Kefron AP, can enhance this functionality.
Is NetSuite good for accounts payable automation?
NetSuite can handle basic AP tasks, but for high-volume invoice processing, advanced OCR, and complex approval workflows. For more advanced automation it is recommended to explore advanced NetSuite Integration partners such as Kefron AP.
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