Customer story:
How 200 Degrees Coffee saved 86% of month-end processing time
200 Degrees Coffee reduced month-end close time by 86% and cut invoice processing from 3 days to 1 hour using Kefron AP with NetSuite. See how.
Product:
Invoice Automation
Industry:
Retail
erp:
NetSuite
Region:
United Kingdom
Overview:
Full integration with NetSuite
Invoice volume:
900 monthly
Read Time: 6 minutes
Full visibility across invoice lifecycle
86% reduction in month-end close time
Scalable AP operations without additional staff
CASE STUDIES:
What NetSuite Users Are Saying
THE CHALLENGE:
Manual Invoice Entry in NetSuite Slowing Month-End Close
Before implementing NetSuite bill capture, 200 Degrees relied on manual entry into NetSuite:
- Supplier invoices manually input into NetSuite
- Processing cycles taking up to three days
- Limited visibility into invoice status
- Administrative workload increasing with business growth
Without AP automation in NetSuite, month-end took three days of manual invoice work. The bottleneck grew as the business grew.
THE SOLUTION:
Kefron AP Automated Invoicing for NetSuite
200 Degrees Coffee implemented NetSuite bill capture with Kefron AP to automate invoice processing:
- Automated electronic invoicing from email and scanned invoices
- Intelligent data extraction for accurate bill creation in NetSuite
- Direct posting into NetSuite without manual re-keying
- Integrated NetSuite AP automation for approval routing
- Digital audit trail and full invoice lifecycle visibility
This NetSuite e-invoicing flow ended manual bill entry and made AP the same every time.
THE RESULTS:
86% Reduction in Month-End Processing Time
Following implementation of NetSuite bill capture, the business achieved:
- 86% reduction in invoice processing time
- Bill handling reduced from three days to approximately one hour
- Improved accuracy through automated invoicing
- Greater visibility across NetSuite AP automation workflows
- No need to increase finance headcount despite growth
With invoicing automated in NetSuite, the team now spends its time on more useful work.
Why NetSuite AP Automation Matters for Growing Retail Businesses
This case shows how Kefron AP with NetSuite turns AP from a manual bottleneck into a fast, accurate process that grows with you.
Turn slow, manual processes into fast, digital workflows
Improve data accuracy and reduce administrative workload
Enable finance teams to focus on value‑added work rather than routine entry
Support growth without proportionate headcount increase
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How a Multi-Entity Manufacturer Scaled AP with SAP Business One
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Product:
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From invoice capture to NetSuite — automated, end to end
Still keying invoices into NetSuite, losing days at month-end or chasing approvals by email? Kefron AP is built to fix that.
Frequently asked questions:
What is NetSuite AP automation?
NetSuite AP automation means using AP software that plugs straight into NetSuite. It captures, codes, matches and routes invoices, then posts them to NetSuite. No one has to type them in. NetSuite's own bill entry tools only go so far. A tool like Kefron AP adds AI data capture, smart approval flows and a live view of every invoice. See how it works in our NetSuite integration overview.
How does Kefron AP integrate with NetSuite?
Kefron AP links to NetSuite through a direct API. Suppliers, POs, GL codes and approved invoices sync both ways in real time. Approved invoices post straight into NetSuite with no re-keying. NetSuite stays your system of record, and the AP work around it is automated. You can explore the full technical setup on our NetSuite AP automation page.
How can AP automation reduce month-end close time?
AP automation shortens month-end because there's no pile of invoices waiting to be keyed in. Invoices are captured, coded, matched and approved all month long with automated invoice approvals. So the team starts month-end with a clean, up-to-date ledger, not days of catch-up. 200 Degrees Coffee reduced their month-end processing time by 86% after implementing Kefron AP with NetSuite.
What are the limitations of NetSuite's native invoice processing?
NetSuite's own AP tools cover invoice entry and simple approvals. They don't include AI data capture, smart GL coding, automatic three-way PO matching or supplier self-service. If you handle more than a few hundred invoices a month, or have complex approval chains, you'll usually need a separate AP tool linked to NetSuite to go fully touchless. Read more in our comparison of NetSuite invoicing: automated vs digitised.
How long does it take to implement Kefron AP with NetSuite?
Most NetSuite customers are live with Kefron AP within five weeks. It uses a direct API link, so there's no middleware. Our team sets up invoice capture, approval flows and the NetSuite sync for you. To see the full process, visit our AP automation business case guide or book a demo to talk through your specific setup.
Are there limitations to NetSuite bill capture?
NetSuite bill capture works well for standard invoices. Complex layouts or high volumes often need more. That's why many teams add an AP tool to NetSuite for better matching, workflow control and reporting.