Contractor Invoices and Automated AP: Recruiters’ Solution to Timesheet Management

In the ever-evolving recruitment industry, challenges such as contractor placement and timesheet management are met head-on by the advent of Automated Accounts Payable (AP) systems. These AP solutions offer recruitment automation that boosts efficiency and streamlines the handling of contractor invoices and other integral processes.

The Demand for Automation in Contractor Invoices

The demand for temporary and remote work has surged, leading recruitment firms to extend their services beyond mere placement. They are now taking on the responsibilities of contractor payments, timesheet administration, and contractor invoices. Managing these aspects for a large pool of contractors can be overwhelming, hence the necessity of recruitment automation via Automated AP systems.

A Growing Recruitment Sector

The significance of invoices and timesheet management is acute. Recent research has confirmed that some 9,500 recruitment service providers in the UK are registering an annual turnover of more than £250,000, with the industry itself generating over £35 billion each year.

The Rising Freelance Workforce

Moreover, the number of freelance workers registered in the UK has already reached 2 million and is increasing annually. Recruitment agencies must now gather and process thousands of contractor invoices each month, manually inputting each one, validating them against recorded timesheets, then approving and finally paying them.

Challenges in Managing Invoices

Obviously, handling invoices is very time-consuming and involves huge volumes of invoices and associated documentation. Any manual accounts payable system can buckle under such pressure. The right automated accounts payable system, however, can deal with such volumes with ease.

How Automated Accounts Payable Benefits Contractor Invoices

Gathering contractor invoices automatically provide several benefits to the recruiters, from reducing costs and saving time to improving the quality of their contractor placement service.

1. Reduced Data Entry

Switching to an automated accounts payable system can reduce data entry volumes by as much as 90%. That frees up administrative staff to look attend to other key areas and speeds up the processing of contractor invoices.

2. Automatic Timesheet Validation

With the necessary timesheet data extracted automatically, the details of contractor invoices can be validated practically immediately. It removes the need to check, confirm, and sign off invoices, reducing the processing time.

3. Reduced Errors

When dealing with high volumes of contractor invoices, manual systems sit at the mercy of human error. Automated services all but eliminate the threat of human error, offering a reliability that galvanizes trust.

4. Assured Tax Compliance

A new tax proposal from the UK government has recommended that recruitment agencies take responsibility for identifying the correct contractor employment status and deducting the correct tax. Automated Accounts Payable systems offer greater accuracy in processing contractor invoices and ensure full tax compliance.

5. Improved Contractor Services

Contractors expect the best quality placement service possible. By offering greater reliability, on-time invoice payment, assured accuracy, and full tax compliance, a recruitment agency can do exactly that.

Automated Contractor Invoices Management

Kefron’s Automated Accounts Payable solution is an ISO 27001 Information Security accredited cloud-based platform. It’s designed to streamline the processing of contractor invoices and bring efficiency to recruitment automation. This solution can easily integrate with existing finance and accounting software, providing significant benefits without disrupting established administrative systems.