The Invoice Automation Solution for Faster, Accurate AP Management
Streamline Your Accounts Payable with a Powerful Invoice Automation Solution – Save Time, Cut Costs, and Ensure Accuracy.
Kefron AP offers a complete Invoice Automation Solution to consistently deliver the 99% accuracy needed to fuel automation, eliminating the burden of error-correcting from your team.
Our stress-free Invoice Automation Solution combines accuracy, flexibility, and ease of use, ensuring smoother workflows, happier staff, and a more efficient process.
Did you Know?
MANUAL DATA ENTRY
Manually keying in the required information takes up to 40% of the overall invoicing process.
Invoice Automation makes the process almost touch-free and reduces input time to 6%.
PO M ATCHING
The matching of GRN’s and PO’s to supplier invoices takes 15% of the overall process.
With invoice automation, this can be reduced to just 5%.
MANAGING DUPLICATES
10% of the invoicing process is spent on identifying and removing duplicates from
The work queue.
Invoice automation eliminates all duplicates from the system.
CHASING APPROVALS
Chasing approvals is a time-consuming process for AP professionals, taking up to 15% of the overall Invoicing process.
With Invoice automation this figure can go as low as 5%.
FINDING DOCUMENTS
Searching through folders and files for a particular invoice can take up to 5% of the Overall process.
Invoice Automation helps ap teams instantly finding what they’re looking for, Reducing this figure to just 1%.
RESOLVING DISPUTES
AP teams spend 15% of their time resolving disputes with other parties.
Automated Solutions reduce this figure to just 5%.
78% of your AP staff time is made available as a manual process is no longer required with Invoice Automation
Unmatched Invoice Automation
Eliminate Inefficiencies for a Streamlined AP Process
Say goodbye to common AP bottlenecks with intelligent automation designed to reduce:
- Paper and Duplicate Invoices — eliminate paper trails and prevent costly duplication.
- Manual Data Entry and Delays — minimise errors and accelerate data processing.
- Approval Backlogs and AP Blind Spots — achieve faster approvals and full process visibility.
Automate Intelligently, Work Proactively
Empower your AP team to work smarter, not harder, with automated tools that boost precision:
- Dynamic Data Capture — up to 99% accuracy, with multilingual support in over 100 languages.
- 2- and 3-Way Matching — for reliable PO and invoice reconciliation at line-item level.
- Intelligent Document Recognition — distinguish invoices from credit notes automatically.
- Automatic Invoice Routing — direct documents by branch, area, or entity for optimised workflows.
- e-Invoicing Compliance — effortlessly meet global VAT reporting standards.
Collaborate Seamlessly Across Your Organisation
Enable transparent, efficient collaboration with unlimited access and user-friendly tools:
- Unlimited User Licenses — empower every stakeholder, from suppliers to approvers.
- Self-Service Supplier Portal — provide suppliers with real-time visibility into invoice progress.
- SmartSearch — find documents quickly by keyword, brand, or product type.
- Seamless ERP Integration — integrate effortlessly with your finance tech stack.
Customise Controls for Compliance and Efficiency
Tailor your AP processes to fit unique business needs while maintaining control and compliance:
- Flexible Approval Workflows — configure workflows and track approval times to boost efficiency.
- Automated Reconciliation — sync supplier statements with invoices to avoid errors.
- Adaptable Coding Automation — minimise coding time with ERP-synced auto-application.
- Direct PO Creation and Matching — improve cost control and streamline purchasing.
Enhance Security and Gain Actionable Insights
Safeguard your financial data and gain valuable insights with advanced analytics and audit tools:
- Detailed Audit Trails — timestamped records of all actions for complete transparency.
- 3-Step Fraud Prevention — validate data to prevent duplicate payments and fraud.
- Dynamic Analytics Dashboards — monitor KPIs in real-time, optimising your AP operations.
- Automated Duplicate Detection — catch discrepancies instantly to keep data clean.
Support and Success, Every Step of the Way
Rely on our dedicated team to maximise the value of your AP automation:
- Extraction Optimisation Service — avoid manual corrections with optimised data extraction.
- Implementation Consultants — ensure a smooth setup and integration process.
- Customer Success and Account Managers — drive ongoing value and support your AP goals.
Invoice Automation for Stress-Free AP
- Complete Data Services
- Advanced Approvals
- PO AutoMatch
- One Workplace
- Real-Time Analytics
- Global Compliance
- Document Tags
More Than Just Extraction
Kefron AP Automation Software provides a complete Data Service that goes beyond basic extraction. With AI-powered machine learning and expert Data Engineering, achieve 99% accuracy without error correction by your team. Our stress-free service ensures data accuracy while fuelling automation.
COMPLETE CONTROL WHEREVER IT’S NEEDED
Customise multi-level approval workflows with Kefron AP Automation Software. Notifications keep processes moving, while all approvers are included under the standard charge. Simplify spend management across your organization with no hidden fees.
LINE-ITEM MATCHING WITH AI PROMPTS
Kefron’s AP Automation Software ensures touch-free matching of purchase orders and goods receipts. AutoMatch tracks performance, flags discrepancies, and provides AI-driven suggestions for faster, more accurate payments.
FOR SIMPLE DOCUMENT MANAGEMENT
Kefron’s AP Automation Software centralises all document management tasks in one intuitive workspace. Review, approve, edit, and track documents without switching screens, boosting team productivity.
Make Data Driven Decision
Monitor processing metrics with real-time dashboards and customisable reports. Gain insights into key AP data points, identify bottlenecks, and optimise workflows with Kefron’s AP Automation Software.
E-Invoicing
Stay compliant with evolving e-invoicing and real-time reporting regulations across the globe. Kefron’s AP Automation Software is a unified solution that works seamlessly in every jurisdiction.
PERSONALISATION THAT WORKS
Customise document management with colour-coded tags in Kefron’s AP Automation Software. Assign keywords like “Urgent” or “Project X” to improve visibility and retrieval efficiency.
Central AP Hub for All Your Documents
Document Centre
Centralised, Efficient Invoice Management
Find what you need when you need it in one searchable, organised hub. The Document Centre enables quick retrieval and multi-channel access (paper scan, PDF, XML, EDI) for complete fumble-free document management. Time-savers like bulk action buttons, document linking and customisable tags make categorising, tracking, documents even faster and more efficient.
- Fumble-Free AP Processing: No more switching systems—access everything in one place, saving time and reducing errors.
- Improved Productivity: Greater visibility and less manual handling lead to faster, more efficient workflows.
- Scalability and Flexibility: Built to grow with your business, adapting easily to changing needs and volumes.
PO Creation
Effortless, Compliant PO Management
The Purchase Order Creation Module in Kefron AP streamlines the entire PO process with a user-friendly, license-free interface that makes PO creation accessible for all. Designed to eliminate the complexities of traditional ERP systems, it empowers users to generate and manage POs directly within Kefron AP—no external systems required.
- Efficient and Compliant PO Creation: Predefined fields for suppliers and GL codes filter approved vendors, reducing risks.
- Improved AP Workflow: Instant PO creation with automated routing and matching saves time and reduces bottlenecks.
- Scalability Without Cost: License-free access across departments supports growth without added costs.
Supplier Statement Reconciliation
Quick, Accurate Payment Reconciliation
The Supplier Statement Reconciliation feature in Kefron AP enables AP teams to cross-reference payments and statements digitally, minimizing errors and ensuring accurate payments. This automated process reduces manual effort, helping finance teams reconcile invoices with ease and confidence.
- Fast, Error-Free Reconciliation: Digitally match payments with statements to catch discrepancies quickly and reduce errors.
- Improved Accuracy: Automated matching enhances data accuracy, preventing costly payment mistakes.
- Time Savings: Streamlined reconciliation saves hours each month, allowing AP teams to focus on higher-value tasks.
Supplier Portal
Empowering Suppliers with Real-Time Access
Kefron AP’s Supplier Portal gives suppliers direct access to invoice status and allows them to manage queries independently, reducing the need for follow-up calls and emails. This self-service tool promotes transparency and simplifies communication for both suppliers and AP teams.
- Real-Time Invoice Tracking: Suppliers can view invoice progress instantly, reducing status inquiries.
- Self-Managed Queries: Suppliers can log and resolve queries without AP team involvement, freeing up resources.
- Enhanced Transparency: By giving suppliers visibility, the portal builds trust and streamlines communication.
Experience Kefron AP
Take the first step towards revolutionizing your accounts payable process. Book a demo today to experience the full capabilities of Kefron AP’s Invoice Automation Solution and embark on a journey towards enhanced efficiency and strategic financial management.
The Right Invoice Automation Software
Automated Invoicing Experts
Continuous Improvement Team
Kefron AP offers a team of data specialists to optimise and train the software to ensure near-perfect accuracy, freeing you from the daily management of invoice scanning technology.
Customised Advanced Workflow Functionality
Kefron AP is purpose-built for AP functions. We offer advanced workflow features to address unique business challenges, such as notifying stakeholders when it’s time to receipt goods or services.
Touchless Processing Excellence
With Kefron AP, you can experience high touchless processing rates – consistently achieving results in the high 80s. This level of efficiency far exceeds market standards, making invoice processing a breeze.
Tailor-Made Configuration
Kefron AP platform is tailored to meet the unique challenges of accounts payable departments, unlike solutions with out-of-the-box functionality. We take the time to understand and tailor invoice automation solution to meet those needs.
Combines AI Processing with IQ for Touch-Free Accounts Payable
We heavily invested in integrating AI into our invoice automation software, recognising both its strengths and shortcomings to optimise their solution for our clients.
Only Kefron AP combines AI with our team of experienced invoice automation software engineers for award-winning automated accounts payable. Kefron AP recognises that while AI excels at repetitive tasks, its ability to understand context and handle exceptions is limited.
To address this, Kefron combines the speed and scalability of AI with human intelligence, resulting in a synergistic approach that optimises automated invoice processing.
This combination has been proven to boost extraction rates, enhance our automated invoice processing, minimise manual data entry, and provide quicker processing times to our clients.
Adaptable Pricing for Every Business
Only Pay For What You Process!
WHATEVER YOUR INVOICE VOLUME
Whether you’re a small business or a large enterprise, Kefron AP pricing is designed to be as flexible as you need. Manage from a few hundred to hundreds of thousands of invoices with our simple, volume-based fees. With Kefron AP, you only pay for the invoicing services you actually use.
A TAILORED, ONE-OFF IMPLEMENTATION FEE
At Kefron, we understand that no two companies are the same. That’s why our Kefron AP pricing includes a tailored, one-time implementation fee. We assess your specific invoicing needs and provide a project estimate upfront—no hidden fees or surprises.
Connection to all ERP and accounting systems
Kefron AP's Invoice Automation Solution is engineered for effortless integration with your current financial systems.
This ease of integration ensures a smooth transition to automated processes, maintaining continuity in your financial operations.
Why Use Invoice Automation?
“Working with Kefron has been a very positive experience. Kefron AP invoice automation has reshaped our accounts payable function for the better and positively influenced the behaviours and practices of hundreds of council employees and thousands of suppliers”
Tony Newbould
Deputy Head of Shared Services
We wanted to grow through acquisition while reducing the need for hiring staff, mundane work like processing supplier invoices. Kefron AP invoice automation extracts 99% of the data first time off accounts payable supplier invoices.”
Kelly Towel
Head of Accounts Payable
“From the start, Kefron was a pleasure to work with. They took the time to understand our requirements and ensure we were happy before moving to go-live.”
Janet Hendrick
AP Manager
“I knew that if we could free up time then we could focus much more on more valuable tasks, this and the fact that we could get much better visibility of the overall process with invoice automation”
Paul Jepson
Financial Controller
FAQ
What is Invoice Automation?
Invoice Automation, a key aspect of finance automation, involves using Invoice Automation Software to digitalise and streamline accounts payable tasks, significantly enhancing processing efficiency.
How to Automate Invoice Processing?
Implement an Invoice Automation Tool to capture, match, and process invoices with minimal manual intervention, enhancing efficiency. Kefron AP’s software to capture invoice data, match it against POs or contracts, automate approvals, and process payments seamlessly.
What are the Benefits of Automated Invoicing?
Automated invoicing offers cost savings, reduced manual errors, improved compliance, and faster processing, crucial for efficient financial management.
Can Invoice Automation Software Integrate with ERP Systems?
Yes, modern Invoice Automation Software seamlessly integrates with various ERP systems, enhancing financial workflow efficiency.
Is Invoice Automation Secure?
Absolutely, Invoice Automation Tools employ robust security protocols, including encryption, to safeguard sensitive financial data.
Is Invoice Automation Suitable for Small Businesses?
Definitely, Invoice Automation Solutions are scalable, making them ideal for businesses of all sizes, including small enterprises.
Find Out What You Could Automate — Book a Demo
Kefron AP combines AI-powered automation with 99% data accuracy to eliminate manual work, reduce errors, and give you total control over your AP process.
In your personalised demo, we’ll show you exactly how much of your process can be automated, where the friction points are, and the ROI you could unlock.
Please confirm your country