If you need to store records with minimal retrieval requests, take advantage of our cost-effective long-term storage solution. Our secure state-of-the art-records centre maximises your workspace while maintaining regulatory compliance.
Talk to us today about how we can help you with our Long Term Storage
solutions
Testimonials
We work with highly sensitive data and appointed Kefron because of their reputation. We trusted their commitment to understand our need for safety and standards and to be able to access our files when required. We have not been disappointed. Their staff are always professional, efficient, knowledgeable and helpful.”
Daughters of Charity Child & Family Services
Benefits
- Secure
- GDPR Compliance
- Efficiency
- Transparency
- 100% Visibility
- Access Control
- Control Costs
24-hour Monitoring
To easily keep track of the status of your documents. Your documents will always be secure thanks to 24hr monitoring and multilayer protocols.
SECURE MANAGEMENT
Our services help with the secure management of PII and enable our customers to prove compliance through full audibility, avoiding penalties in the process.
Timely Destruction
We ensure all document destruction is completed on-site at our customer’s premises or direct from our Records Centre via our onboard shredding trucks, which are fitted with industrial shredders.
Viewing rooms
We have a number of dedicated viewing rooms available for customers wishing to perform an audit of material stored off-site or access large volumes of records without requesting a bulk delivery.
CATALOGUING AND INDEXING
Receive real-time indexing, barcode tracking and cataloguing. From the moment we collect a file/box, it is individually barcoded and our secure tracking begins.
Auditable Chain of Custody
Our Records Management system controls access to your high-value documents and provides a complete audit trail of all user activity.
RETENTION SCHEDULING
Save money by storing records off-site that are no longer required for day-to-day access, including duplicates and records beyond their retention period while enabling access digitally through our web portal.
FAQ
What is long-term document storage?
It refers to a service for securely storing documents that are not frequently accessed but need to be preserved for extended periods, often due to regulatory, legal, or historical reasons.
Why is secure long-term storage important?
It ensures that documents are protected from environmental damage, theft, or loss over time, while also complying with regulations for data protection and record-keeping.
What features should long-term storage solutions offer?
Solutions should include secure facilities, climate control, digital access options, and robust retrieval systems.
How does long-term storage differ from short-term storage?
Long-term storage is designed for documents that need to be kept for many years, with a focus on preservation and security, while short-term storage may offer more frequent access.
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