Invoice Automation for SAP
Kefron AP delivers seamless SAP integration for fast, accurate invoice processing automation. Our SAP automation removes manual data entry, speeds up approvals, and improves visibility and control, driving smarter AP automation.
Talk to us today to transform your SAP accounts payable process.
We bring you unparalleled expertise and a deep understanding of SAP for advanced invoice automation
Why SAP Users Choose Purpose-Built AP Automation
SAP is a powerful ERP, but AP processes can remain complex, inflexible
and error-prone without dedicated automation.
Complexity & Inflexibility
SAP workflows often require heavy IT involvement or costly consultants to change. Approval flows are rigid and slow to update, limiting agility in AP automation.
Low OCR & Data Capture Accuracy
Native tools rely on manual entry or basic OCR with high error rates. No intelligent learning means invoice processing automation does not improve over time.
Poor Experience for Non-SAP Users
High licensing costs for occasional approvers, combined with a clunky interface and limited mobile support, slow down SAP automation adoption.
Limited PO Matching & Exception Handling
Partial deliveries and complex tax/freight cases cause delays. Supplier collaboration is slow without purpose-built invoice processing automation.
Reporting Gaps
Reporting can be delayed and hard to customise, with limited visibility into bottlenecks, trends, and performance metrics.
Integration Challenges
Connecting SAP to other systems or multiple ERP environments is often difficult, limiting the benefits of seamless SAP integration.
We wanted to grow through acquisition while reducing the need for hiring staff, mundane work like processing supplier invoices. Kefron AP extracts 99% of the data first time off accounts payable supplier invoices.”
Tomasz Sobczyk
IT Project Manager
Kingspan Insulated Panels
Since introducing Kefron AP, the average time to process an invoice has dropped from a matter of weeks to a matter of hours.”
Sandrine Tugler
Accounts Payable Manager
Applegreen
SAP Automation: Real-Time Sync
Suppliers Lists
Supplier lists are automatically synced from your AP Automation platform to SAP in real time. This means any changes to vendor details, such as contact information, payment terms, or banking details, are instantly reflected in SAP, ensuring accurate invoice processing and supplier management.
Tax Codes
Tax codes used in invoice processing automation are synchronised with SAP to ensure compliance and accuracy. Any updates to VAT rates or regional tax settings in SAP are automatically reflected in your AP Automation system.
GL Codes
General Ledger (GL) codes are directly mapped and updated between your AP Automation solution and SAP. This reduces manual data entry, improves coding accuracy, and streamlines financial reporting.
Purchase Orders
Purchase Orders (POs) are automatically retrieved from SAP into your AP Automation system for 2-way or 3-way matching against invoices. This ensures faster approval cycles and reduces the risk of mismatched data.
GRN Data
GRN data is synced with SAP so that your AP Automation platform can validate invoices against goods received records. This strengthens compliance and prevents overpayments.
Custom Segments
Custom accounting or departmental segments configured in SAP can be mirrored in your AP Automation platform, allowing tailored reporting and budgeting.
Custom Columns
Any custom fields or columns in SAP, such as project codes or internal cost identifiers, can be mapped and transferred to ensure consistent financial data tracking.
Custom Fields
SAP integration supports the transfer of custom fields between your AP Automation platform and SAP, allowing you to maintain specific business rules and workflows without manual re-entry.
How SAP Integration works?
Invoice Capture
Auto-upload paper invoices & e-invoices. Kefron AP reads and extracts required invoice fields.
Process
Auto-distribute eacg invoice to PO or Non-PO workflows for processing
Approval
Custom workflows auto-direct to pre-determined approvers via in-app notifications
Post to SAP
Clean Validated data posted to ERP system. Access invoices anytime with keyword search & retrieve
SAP Automation Benefits
- Better Control Cash Flow
- Reduce Query
- Eliminates Manual Entry
- Enjoy Greater Transparency
- Prevent Fraudulent Activity
- 360 Visibility
- Easy integration
PO & 3-way matching
Adaptability includes multi-entity, multi-currency and multi-workflow capabilities for PO and Non-PO invoices with budget management and statement reconciliation.
SELF-SERVICE SUPPLIER PORTAL
Our Self-service portal empowers suppliers to manage their invoice requests and gain insight into invoice progress. Suppliers can log in to view the progress of specific outstanding invoices, log or answer queries, and avoid having to make calls.
Dynamic Data Capture
Our in-house technology provides exceptionally accurate data extraction for immediate visibility and payment.
Supplier Statement Reconciliation
Fast-track your monthly statement reconciliations with line matching capabilities.
Custom Workflows
Receive in-app notifications of discrepancies unique to your business, including missing information for stringent verification.
Reports
Kefron AP comes with built-in AP Analytics Dashboards, a proactive solution to delivering real-time invoice data for better decision making. Any captured data can be reported upon.
Fully Managed Set-Up
We provide a fully managed set-up service, so your AP team don’t need to become experts in the black art of OCR management.
Trusted By
Advanced SAP Integration Partner
Fast Implementation
Go live in weeks with advanced integration, quick setup, minimal disruption.
Continuous Optimisation
Our data specialists fine-tune the system for near-perfect accuracy, so you don’t have to.
Advanced Workflows
Designed specifically for AP teams, Kefron AP includes advanced, configurable workflows
Tailored Configuration
No one-size-fits-all, we customise everything to fit your finance team’s exact needs.
Ready to Explore SAP Automation?
Picture a world with minimal errors, streamlined workflows, and unrivalled financial effectiveness. All this and more is achievable with the power of AP Automation! Let us guide you towards a more efficient tomorrow.
Say Goodbye to Manual Invoicing
The Right AP Automation Software for Your Business
Embrace efficiency with Kefron AP. Integrating with any ERP system, it transforms complex data into valuable insights. Say hello to streamlined processes and cost savings.
What is involved in an AP Automation implementation?
Watch this video where we walk you through a typical AP Automation implementation project and help you to understand exactly what’s involved.
Top Considerations when Choosing an AP Automation Provider
Watch this video to find out the way to challenge AP Automation providers and make sure that you are choosing the right solution.
FAQ
What is automation in SAP?
Automation in SAP refers to using tools and workflows to reduce or eliminate manual tasks in financial processes. Examples include automating invoice processing, purchase order matching, data entry, and report generation. This improves accuracy, speeds up approvals, and frees up finance teams for higher-value work.
How to automate things in SAP?
You can automate tasks in SAP by integrating it with automation tools such as AP Automation software, robotic process automation (RPA), or built-in SAP workflow automation features. These solutions handle repetitive finance processes, like invoice validation, GL coding, and tax calculation, without manual input.
What is the name of the SAP automation tool?
SAP offers its own automation solutions, such as SAP Build Process Automation and SAP Intelligent Robotic Process Automation (SAP IRPA). Many companies also integrate third-party automation platforms for specialised processes like invoice processing automation and 3-way PO matching.
What is SAP integration?
SAP integration connects SAP with other systems, such as AP automation software, ERP platforms, or document management solutions, so data flows in real time. This eliminates duplicate entry, improves accuracy, and ensures finance teams always work with up-to-date information.
How to integrate SAP with other systems?
You can integrate SAP with other systems using APIs, middleware (such as SAP PI/PO or SAP Integration Suite), or direct connectors provided by automation vendors. For finance teams, this means seamless sharing of supplier data, POs, GRNs, GL codes, and tax information.
What is SAP used for in finance?
SAP is widely used for financial accounting, accounts payable and receivable, general ledger management, tax compliance, budgeting, and reporting. Many organisations also use SAP for end-to-end procurement and expense management.
Can SAP automate invoice processing?
With AP automation integration, SAP can automatically capture, validate, match, and route invoices for approval, reducing manual handling and speeding up payment cycles.
What is the difference between SAP automation and SAP integration?
SAP automation focuses on reducing manual processes within SAP, while SAP integration connects SAP to external systems for seamless data flow.
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