Welcome to AP Automation
With a user-friendly interface powered by AI-driven data capture and smart automation, Kefron AP transforms finance teams by eliminating manual processes, speeding up approvals, and enabling real-time reporting.
Designed to work seamlessly with your existing accounting or ERP system, Kefron AP offers features like AI-powered line-item matching and customisable document management, helping Accounts Payable specialists move from reactive to proactive workflows.
Talk to us today to see how advanced AP automation can elevate your business.
The Right Invoice Automation Solution
Accurate. Automated.
Accounts Payable.
We dot the Ai with iQ for you
Kefron AP offers a complete Data Service to consistently deliver the 99% accuracy needed to fuel automation without loading the job of error-correcting onto your team. Our stress-free solution provides accuracy, flexibility and is super easy to use for smoother automation, happier staff and a more efficient process.
Who Benefits from Invoice Automation?
Accounts Payable Teams
Eliminate manual tasks, reduce errors, and streamline invoice processing.
Finance Teams
Improve cash flow management, enhance reporting accuracy, and simplify audits.
Procurement Teams
Enable smoother purchase order matching, improve supplier relationships, and avoid payment delays.
CFOs and Financial Controllers
Gain real-time visibility into financial operations, ensure compliance, and make data-driven strategic decisions.
Unmatched Invoice Automation
Eliminate Inefficiencies for a Streamlined AP Process
Say goodbye to common AP bottlenecks with intelligent automation designed to reduce:
- Paper and Duplicate Invoices — eliminate paper trails and prevent costly duplication.
- Manual Data Entry and Delays — minimise errors and accelerate data processing.
- Approval Backlogs and AP Blind Spots — achieve faster approvals and full process visibility.
Automate Intelligently, Work Proactively
Empower your AP team to work smarter, not harder, with automated tools that boost precision:
- Dynamic Data Capture — up to 99% accuracy, with multilingual support in over 100 languages.
- 2- and 3-Way Matching — for reliable PO and invoice reconciliation at line-item level.
- Intelligent Document Recognition — distinguish invoices from credit notes automatically.
- Automatic Invoice Routing — direct documents by branch, area, or entity for optimised workflows.
- e-Invoicing Compliance — effortlessly meet global VAT reporting standards.
Collaborate Seamlessly Across Your Organisation
Enable transparent, efficient collaboration with unlimited access and user-friendly tools:
- Unlimited User Licenses — empower every stakeholder, from suppliers to approvers.
- Self-Service Supplier Portal — provide suppliers with real-time visibility into invoice progress.
- SmartSearch — find documents quickly by keyword, brand, or product type.
- Seamless ERP Integration — integrate effortlessly with your finance tech stack.
Customise Controls for Compliance and Efficiency
Tailor your AP processes to fit unique business needs while maintaining control and compliance:
- Flexible Approval Workflows — configure workflows and track approval times to boost efficiency.
- Automated Reconciliation — sync supplier statements with invoices to avoid errors.
- Adaptable Coding Automation — minimise coding time with ERP-synced auto-application.
- Direct PO Creation and Matching — improve cost control and streamline purchasing.
Enhance Security and Gain Actionable Insights
Safeguard your financial data and gain valuable insights with advanced analytics and audit tools:
- Detailed Audit Trails — timestamped records of all actions for complete transparency.
- 3-Step Fraud Prevention — validate data to prevent duplicate payments and fraud.
- Dynamic Analytics Dashboards — monitor KPIs in real-time, optimising your AP operations.
- Automated Duplicate Detection — catch discrepancies instantly to keep data clean.
Support and Success, Every Step of the Way
Rely on our dedicated team to maximise the value of your AP automation:
- Extraction Optimisation Service — avoid manual corrections with optimised data extraction.
- Implementation Consultants — ensure a smooth setup and integration process.
- Customer Success and Account Managers — drive ongoing value and support your AP goals.
From Our Customers
Kefron AP has proven both its flexibility and useability with efficiencies recognised both financially and operationally by users at all levels.
The concurrent Account Management and service support has also been world class where Mazars are listened to and Kefron react accordingly to raise throughput levels and adapt to changing needs within the business.”
Mazars
AP was our most manual and fragmented process across finance and Kefron AP provided a solution that drove AP automation, while integrating to our new ERP system. AP Invoice Automation saves time, streamlines staff onboarding and increases reporting accuracy.”
Paul McMahon
Head of Finance Transformation
Impellam Group PL
We wanted to grow through acquisition while reducing the need for hiring staff, mundane work like processing supplier invoices. Kefron AP extracts 99% of the data first time off accounts payable supplier invoices.”
Tomasz Sobczyk
IT Project Manager
Kingspan Insulated Panels
Kefron’s solution includes AP automation and e-invoicing globally. Kefron AP reduces time to pay suppliers, makes training for our own staff easier and provides more clarity and accuracy on reporting.”
Stephanie Riera
Group Director of Finance & Transformation
Exclusive Networks
Kefron AP makes invoice processing much easier and reduces accounts preparation time. It frees up my team’s and our General Managers’ time, but also allows us to keep all communication with suppliers and internal stakeholders in one platform – the process has never been easier!”
Urszula Lupienska
Group Financial Controller
Huckletree
In my 30 years working within the Accounts Payable function, our AP process was certainly one of the more complex that I had come across. A massive challenge to undertake which Kefron handled incredibly.”
Sandrine Tugler
AP Manager
Applegreen
Kefron adapted their system to our specific needs including matching PO’s to unique sites. I was very impressed with their desire to deliver a perfect solution for us. Our invoices are now at the touch of a button which means we no longer spend hours searching for old documents.”
Jennifer McKenna
Accounts Payable Manager
M50 Truck & Van Centre
While there were a number of systems available, we appointed Kefron for its expertise and experience in this field. Our partnership with Kefron has provided a new way of working that has already yielded cost-savings as well as helping to free up time for the accounts team.”
Simon Nobbs
Finance Systems Manager
Essex County Fire and Rescue Service
Our invoices flow automatically through the process and arrive coded in “approval in progress”! We use “live data” as I want to ensure continued service in the event of enforced home working. This is where the Kefron AP really comes into its own as this is not something we could have done with a paper-based invoicing system.”
Rhys Cousins
Finance Project Officer
Wales & West Housing
Kefron AP allows our finance team to focus on more value add activities. The API connection with AccountsIQ streamlines what was previously a very ‘key-stroke heavy’ process. It also provides management with additional real-time data analytics and insight into creditor days and payment terms at a click of a button.”
The Irish Times
With Kefron AP, invoice automation solution, the history of the document is easily accessible, and you can see exactly what has been done with it so far to date, giving us greater control over the complete invoicing process.”
Fran Hole
Finance Manager
Heritage Parts Centre
Capture, Validate, and Approve – All in One Place
Data Capture with AI-Powered Precision
Kefron AP captures key invoice data like supplier names, totals, and PO numbers, eliminating manual entry and boosting accuracy with AI.
2 or 3 Way PO Matching
PO AutoMatch uses AI for touch-free matching against POs and GRNs. It flags discrepancies and suggests fixes – all at line-item level.
Flexible Invoice Coding Automation
Reduce coding time with automated GL application, using AI memory to enhance accuracy and efficiency across tasks.
Line-Item Matching with AI Prompts
Easily match invoice line items to purchase orders, with intelligent AI quickly resolving discrepancies for faster, more reliable, and accurate payment processing.
VAT Compliance
Streamline VAT compliance with automated e-invoicing, ensuring global regulatory compliance with efficiency.
Custom Approvals
Set up multi-level approvals with instant alerts, ensuring compliance and cost control without extra fees.
Invoice Analytics
A proactive solution to deliver real-time invoice data for better decision making.
Adaptable Pricing
We offer flexible, volume-based pricing for businesses of any size. Pay only for the invoice services you need.
Explore the powerful features that make Kefron AP a leader in accounts payable automation.
From AI-driven data capture to flexible approval workflows, Kefron AP is packed with advanced tools designed to optimise efficiency and accuracy. Dive deeper into the capabilities that can transform your AP processes and elevate your business.
Why Automate Accounts Payable?
- Strengthen Supplier Relations
- Reduce Human Error
- Save Time And Costs
- Prevent Fraudulent Activity
- Reconcile Payments in Minutes
- Connect your Finance System
Self-Service Portal
Our Self-service portal empowers suppliers to manage their invoice requests and gain insight into invoice progress.
Suppliers can log-in to view progress of specific outstanding invoices, log or answer queries, and avoid having to make calls.
Touchless invoice process
Our in-house Dynamic Data Capture technology provides exceptionally accurate data extraction for a touch free payment process that makes AP Invoice Automation solution a no-brainer.
Return on Investment
Kefron AP offers a simple volume-based price plan for unlimited users so hitting a real ROI is achievable within months.
Custom Workflows
Receive in-app notifications of discrepancies unique to your business including missing information for stringent verification.
Supplier Statement Reconciliation
Digitally cross-reference payments and statements on-screen to easily and quickly minimise payment errors.
ERP Integration
With full integration to a range of accounting systems, you can be sure that your finance tech stack works in harmony for efficient payments.
Accounts Payable Self Assessment
Conduct a thorough accounts payable assessment today to identify challenges streamline your workflow, and optimise performance. Whether you’re looking to reduce errors, improve accuracy, or strengthen supplier relationships, an AP assessment is the key to unlocking greater efficiency.
Experience Seamless Invoice Automation
Get a firsthand look at how Kefron AP can streamline your accounts payable process. Schedule your demo today and see the power of smart automation in action!
Central AP Hub for All Your Documents
Document Centre
Centralised, Efficient Invoice Management
Find what you need when you need it in one searchable, organised hub. The Document Centre enables quick retrieval and multi-channel access (paper scan, PDF, XML, EDI) for complete fumble-free document management. Time-savers like bulk action buttons, document linking and customisable tags make categorising, tracking, documents even faster and more efficient.
- Fumble-Free AP Processing: No more switching systems—access everything in one place, saving time and reducing errors.
- Improved Productivity: Greater visibility and less manual handling lead to faster, more efficient workflows.
- Scalability and Flexibility: Built to grow with your business, adapting easily to changing needs and volumes.
PO Creation
Effortless, Compliant PO Management
The Purchase Order Creation Module in Kefron AP streamlines the entire PO process with a user-friendly, license-free interface that makes PO creation accessible for all. Designed to eliminate the complexities of traditional ERP systems, it empowers users to generate and manage POs directly within Kefron AP—no external systems required.
- Efficient and Compliant PO Creation: Predefined fields for suppliers and GL codes filter approved vendors, reducing risks.
- Improved AP Workflow: Instant PO creation with automated routing and matching saves time and reduces bottlenecks.
- Scalability Without Cost: License-free access across departments supports growth without added costs.
Supplier Statement Reconciliation
Quick, Accurate Payment Reconciliation
The Supplier Statement Reconciliation feature in Kefron AP enables AP teams to cross-reference payments and statements digitally, minimizing errors and ensuring accurate payments. This automated process reduces manual effort, helping finance teams reconcile invoices with ease and confidence.
- Fast, Error-Free Reconciliation: Digitally match payments with statements to catch discrepancies quickly and reduce errors.
- Improved Accuracy: Automated matching enhances data accuracy, preventing costly payment mistakes.
- Time Savings: Streamlined reconciliation saves hours each month, allowing AP teams to focus on higher-value tasks.
Supplier Portal
Empowering Suppliers with Real-Time Access
Kefron AP’s Supplier Portal gives suppliers direct access to invoice status and allows them to manage queries independently, reducing the need for follow-up calls and emails. This self-service tool promotes transparency and simplifies communication for both suppliers and AP teams.
- Real-Time Invoice Tracking: Suppliers can view invoice progress instantly, reducing status inquiries.
- Self-Managed Queries: Suppliers can log and resolve queries without AP team involvement, freeing up resources.
- Enhanced Transparency: By giving suppliers visibility, the portal builds trust and streamlines communication.
Enhance your AP efficiency by integrating Kefron AP Invoice Automation with your existing ERP system.
Designed for seamless compatibility with major ERP platforms, this solution automates invoice processing and boosts data accuracy. By reducing manual entry and minimizing errors, Kefron AP’s ERP integration streamlines your workflows, providing real-time financial visibility. Empower your AP team to focus on strategic tasks with a connected, automated approach to invoicing.
Invoice Automation Knowledge Hub
AP Automation Buyers Guide
Identify best practices for selecting an AP solution tailored to your business needs.
Build a Business Case for AP Automation
Transform your AP Department into a value-adding function with AP Automation insights.
Successful Implementation Guide
Explore essential tips for achieving a smooth and successful AP Automation implementation.
Roadmap to VAT Compliance
Guide for finance leaders on evolving trends, transforming operations & ensuring future-proof VAT compliance.
Signs Your AP Team Needs Automation
Learn the key indicators signalling your AP team’s readiness for automation.
Look Behind Automated Invoicing
Uncover myths and realities to make informed automation decisions
Enterprise Invoicing & AP Automation
Strategies for tackling large-scale invoicing challenges with efficiency and scalability.
Start your Automation Journey
What is AP Automation?
Scale your business with the fastest growing AP Invoice Automation solution that takes the pain out of payments. With Dynamic Data Capture technology and full integration with your finance systems, your digitised invoices will always be in reach and available for payment.
Integrations
The Kefron AP Solution has the ability to sync with any accounting software by simply exchanging information directly with your systems, eliminating the need to rekey information.
Free 30min AP Assessment
Learn how to : - Calculate the true cost of your current AP process - Identify bottlenecks - Assess if your AP process is suitable for automation - Pinpoint the real business case for AP Automation
Why global enterprise invest in automation
We compare our growing MNC, PLC and large Enterprise customer base and identify 7 reasons global companies choose to adopt Accounts Payable Automation.
Quick Links
FAQs about Invoice Automation
How do I automate my invoicing?
Automating your invoicing process can be done by using invoicing software that is designed to handle repetitive tasks such as generating, sending, and tracking invoices. These tools can integrate with your accounting software, automatically pull data from your projects or sales, and send invoices to clients based on predefined schedules. This reduces manual effort and minimizes errors, ensuring timely payments.
What is automated invoicing software?
Automated invoicing software is a tool that streamlines the invoicing process by automating the creation, distribution, and tracking of invoices. It typically integrates with accounting or financial systems to automatically generate invoices based on project milestones, sales, or recurring payments. The software can also send reminders for overdue invoices and update payment statuses, helping businesses maintain accurate financial records and improve cash flow.
How do I automate an invoice approval?
Automating the invoice approval process involves using software that routes invoices to the appropriate personnel for review and approval based on predefined workflows. This software allows you to set criteria for automatic approvals, flag exceptions for manual review, and track the status of invoices through each stage of the approval process. By digitizing this workflow, businesses can reduce approval times, minimize errors, and maintain a clear audit trail.
What is AI invoice processing?
AI invoice processing refers to the use of artificial intelligence to automate the extraction, interpretation, and processing of invoice data. AI-powered tools can read and understand various invoice formats, extract relevant information such as vendor details, invoice numbers, and amounts, and input this data into your accounting system. This reduces the need for manual data entry, speeds up processing times, and improves accuracy by minimizing human errors. AI invoice processing can also learn from past data to continuously improve its accuracy and efficiency.
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