AP Automation for Automotive Businesses
In the fast-moving world of auto parts distribution and automotive services, finance teams are under pressure to keep up with rapid growth and complex supplier networks. Kefron’s AP Automation for Automotive companies transforms this critical function, turning manual accounts payable processes into a seamless, high-performance operation built for speed and control.
Accelerate invoice approvals, eliminate manual errors, and empower your finance team to focus on what matters most — strategic decisions, supplier collaboration, and business growth.
Don’t Get Stuck in the Slow Lane – Book a Demo
What’s Slowing You Down?
Manual, High-Volume Invoice Processing
Multi-location businesses often deal with tens of thousands of invoices every month — from tire manufacturers, parts suppliers, garages, and logistics partners. Manually entering and validating those invoices isn’t just slow — it’s expensive, error-prone, and a major drain on finance resources. Manual invoice processing costs 4x more than automation and slows down month-end close dramatically.
Approval Delays Across Sites
Relying on emails and spreadsheets for approvals leads to delays, lost invoices, and late payments, straining supplier relationships.
62% of AP departments experience delays due to manual approval processes.
Lack of Visibility into Spend and Liabilities
With invoices scattered across email inboxes, filing cabinets, and siloed systems, finance leaders lack a clear, real-time view of what’s been approved, what’s pending, and what’s overdue. That makes accurate cash flow forecasting and spend control nearly impossible.
Inconsistent or Missing POs
When branches create POs differently or skip them altogether matching invoices becomes manual, messy, and time-consuming. This not only slows down processing but also leads to uncontrolled spending and potential overpayments. Businesses without consistent PO practices risk overpaying up to 3% of their total supplier spend annually.
Supplier Pressure and Communication Overload
Vendors chasing payments overwhelm AP teams with calls and emails. Without a self-service portal or clear status visibility, supplier relationships suffer and finance loses even more time responding to routine queries.
Compliance and Audit Risk
As these businesses grow, often backed by private equity or entering new markets, financial scrutiny increases. Without centralised, digital records and audit trails, finance teams scramble to respond to audit requests or tax compliance checks. Companies using digital audit tools cut prep time by up to 40%.
ERP Limitations
Most ERP systems aren’t built for high-volume AP. They lack modern features like intelligent invoice capture, flexible approvals, and real-time tracking, forcing finance teams into manual workarounds, email-based approvals, and re-keying data. As operations scale, these gaps create bottlenecks, errors, and rising costs.
Tailored for High-Speed Automotive Operations
Kefron AP is purpose-built for finance teams operating across the automotive ecosystem.
We work with tire and tyre distributors, auto parts wholesalers, fast-fit and MOT service chains, and repair and maintenance networks.
Our solution supports franchise and independent dealer groups, fleet maintenance providers, multi-site workshop networks, and private equity-backed automotive brands managing complex, multi-entity finance operations.
Who We Help
Did you know?
Making the right choice in invoicing automation software is essential.
It brings unparalleled savings up to
99%
accurate invoice
data
67%
quicker invoice
approval
46%
faster invoice
payments
AP Automation Designed for Multi-Location Tire & Automotive Businesses
AI-Powered Invoice Capture
Reads and extracts data from invoices in any format using AI. Perfect for businesses juggling paperwork from hundreds of suppliers across multiple locations.
Line-Level PO Matching
Matches POs to invoices and goods received, down to individual lines. No more chasing mismatched orders or fixing errors from warehouse-to-finance disconnects.
Automated Coding
Adapts to unplanned spend from branches or service centres. Keeps everything coded correctly without slowing down approvals or relying on spreadsheets.
Self-Service Supplier Portal
Lets suppliers upload invoices, check payment status, and resolve issues themselves. Cuts down on AP emails and improves turnaround time.
Centralised AP Workspace
One hub for every document — no matter how or where it enters the business. Everything lives in one secure, searchable platform with full visibility from branch to HQ.
Live Invoice Dashboards
Gives finance teams instant oversight of what’s approved, what’s delayed, and what’s falling through the cracks. Critical for multi-location cost control.
Role-Based, Multi-Level Approvals
Custom approval flows built for multi-location teams. Approvers get instant notifications and can take action from anywhere — with full visibility into who’s holding things up.
Searchable Audit Trail
Every invoice, approval, and change is logged and accessible. Keeps your business audit-ready and gives complete visibility when it matters.
Audit-Ready System
Creates a compliant environment ready for both internal and external audits by providing searchable access to any invoice and its accompanying details, ensuring compliance and transparency.
How AP Automation Works?
Invoice Capture
Auto-upload paper invoices & e-invoices. Kefron AP reads and extracts required invoice fields.
Process
Auto-distribute each invoice to PO or Non-PO workflows for processing
Approval
Custom workflows auto-direct to pre-determined approvers via in-app notifications
Post to ERP
Clean Validated data posted to ERP system. Access invoices anytime with keyword search & retrieve
Automate AP Across POS and ERP Systems
Kefron AP seamlessly integrates with leading ERP systems, connecting point-of-sale operations and head office finance for complete AP automation.
Simplify invoice capture, matching and approvals, no matter how many locations you operate..
AP Automation That Speeds Up Success
“Kefron AP’s invoice automation has cut the time to process invoices from days to just a few hours. Adding the approvals automation feature to our invoice approval solution has further expedited approval times.”
John O'Halloran
Financial Controller
With Kefron AP , the history of the document is easily accessible. I know longer have to go through piles of papers and chase people for approvals.”
Fran Hole
Finance Manager
Find Out What You Could Automate — Book a Demo
Kefron AP combines AI-powered automation with 99% data accuracy to eliminate manual work, reduce errors, and give you total control over your AP process.
In your personalised demo, we’ll show you exactly how much of your process can be automated, where the friction points are, and the ROI you could unlock with AP Automation for Automotive Businesses.
FAQ
What is AP automation for automotive businesses?
AP automation for automotive businesses streamlines invoice processing, accelerates approvals, reduces manual errors, and improves visibility over supplier payments across multiple locations.
How can I automate accounts payable across multiple locations?
You can automate accounts payable across multiple locations by using an AP automation platform that centralises invoice capture, approval workflows, and reporting, giving full visibility and control from branch to head office.
Can AP automation integrate with POS and ERP systems in automotive companies?
Yes, Kefron AP integrates with major POS and ERP systems, connecting point-of-sale data to finance operations. This ensures seamless invoice capture, matching, and approvals across service centres, dealerships, and warehouses.
What is the best AP automation software for automotive companies?
The best AP automation software for automotive companies offers multi-location invoice management, seamless ERP and POS integration, real-time dashboards, and flexible approval workflows, like Kefron AP.
How can I speed up invoice approvals without hiring more staff?
You can speed up invoice approvals by automating invoice capture, setting up multi-level digital workflows, and enabling remote approvals to remove bottlenecks without expanding the finance team.
How does AP automation integrate with my ERP and POS systems?
Modern AP automation platforms like Kefron AP integrate directly with popular ERP and POS systems, ensuring automatic posting of validated invoice data and connecting finance and operational systems seamlessly.
What features should I look for in AP automation software?
Look for features like AI-powered invoice capture, PO and non-PO workflows, ERP/POS integration, multi-location approval routing, real-time reporting, and e-invoicing compliance support.
Will AP automation work with franchise or dealer group structures?
Yes, AP automation is ideal for franchise and dealer groups, providing multi-entity management, centralised invoice capture, branch-level visibility, and scalable approval flows across the group.
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