Measured Outcome
0 %
reduction in invoice processing time
0 %
digitally searchable invoice
The Numbers
15 Employees
1,000 invoices per month
Testimonials
“It’s a no brainer. Kefron AP has made our lives much easier. It has freed up my team’s time to work on more valuable, detailed tasks and allows me to focus on forecasting and reporting.”
John O'Halloran
Financial Controller
DAF Truck Services
“All our invoices either arrive by post or through email. On a monthly basis, we would process on average between 800 to 1000 invoices which all needed to be printed, split into bundles and sent on to the relevant department for processing, matching and approval before my team could upload them into Keyloop”
John O'Halloran
Financial Controller
DAF Truck Services
“Kefron AP reduced the time to process invoices from days to only a few hours. The invoices are now up into the system by next day and has dramatically reduced approval times”
John O'Halloran
Financial Controller
DAF Truck Services
Challenge
As a major automotive-retail business, the DAF Accounts Payable team dealt with over 1,000 invoices monthly that needed to be manually entered directly into Keyloop Drive, formally Kerridge, the specialist ERP and DMS systems for dealerships.
John O’Halloran, Financial Controller at DAF, and his finance team were faced with the challenge of getting clean and accurate invoice data from their suppliers into Keyloop and made the decision to look into digitally scanning their invoices .
Solution
The new automated process automatically uploads invoices to the system from supplier emails, then codes and routes each invoice to the AP team for approval. This process ensures only good, clean, validated data is sent to Keyloop for payment. This also means no more paper lying around the office, no more pulling copies of invoices, faster invoice approvals and no more duplicates.
The old manual process wasted so much time. By using Kefron AP to automate data entry and leveraging optical character recognition (OCR) to apply coding has significantly helped the team at DAF to route invoices to the right approvers faster.
Outcome
The ease of use of Kefron AP has made the adoption across the DAF team much easier. Manual processes have been drastically reduced, with processing times now 80% faster than before. But it’s not just about time, it’s also down to a more efficient process. The new workflow is so much better. Invoices are automatically coded and moved instantly to the approval stage. This saves DAF an enormous amount of time and allows collaboration within departments which el
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