Unlock Efficiency with Automated Invoice Processing
Data Extraction Optimisation Service
Data Extraction Optimisation Service
With our extraction optimisation service, included at no extra cost, our automated invoice processing ensures your staff avoid correcting errors.
Dynamic Data Capture
Our technology extracts data with up to 99% accuracy, with exceptions handled by our Data Extraction Team for seamless processing.
AI Data Service
Combines AI-driven extraction, machine learning, and our Data Engineers to ensure ongoing optimisation for superior data accuracy every time.
Multilingual and Intelligent Recognition
Multilingual Extraction
Dynamic Data Capture supports global operations with the ability to extract data in up to 100 languages, adapting to your diverse needs.
Intelligent Document Recognition
Identifies document types such as credit notes and invoices, enabling centralised and automated routing that reduces manual intervention.
Automatic Invoice Routing and Capture
Easily organises documents by branch, area, or entity with unique identifiers for effortless document routing and workload distribution.
Invoice and PO Matching
Line-Item Matching with AI Prompts
Uses AI to automatically match invoices with purchase orders at line-item level, highlighting any discrepancies and suggesting resolutions.
e-Invoicing
Simplifies global VAT compliance with our automated e-invoicing feature, enabling regulatory adherence and streamlined processing.
Invoice QuickLink
Users and suppliers can access invoices through a shared link, making invoice queries easy to resolve and eliminating manual steps.
Document Management and Accessibility
The Document Centre
Organises all documents in a single hub, enhancing workflow with powerful search, easy access, and a customisable interface.
Unlimited Document Formats
Captures invoices of all formats with our Auto convert feature, ensuring every file type is efficiently processed and managed.
Unlimited Users
Offers customised access for suppliers, approvers, staff, and managers, supporting collaboration without access limitations.
Workflow and Approval Customisation
Approval Workflows
Automates invoice approvals with reports showing approval times, helping teams target areas for process enhancement.
Custom Workflows
Adapts to your unique requirements with custom flows that simplify technology adoption, improving overall productivity.
Advanced Approval Hierarchy
Supports complex, multi-level approval routes, enhancing control over costs and aligning with your organizational needs.
Invoice and Supplier Collaboration
Supplier Self-Service
Streamlines queries with a supplier portal offering invoice status visibility and automated responses for missing information.
Query Collaboration
Manages invoice queries directly on digital invoices, with an in-app chat feature that fosters real-time engagement with stakeholders.
Automated Reconciliation
Matches supplier statements with invoices, promoting time savings, accuracy, and industry best practices in financial reconciliation.
PO and Coding Automation
Purchase Order Module
Allows PO creation within the system, eliminating the need for external ERPs and supporting efficient purchasing workflows.
2 or 3 Way PO Matching
Ensures accurate PO matching with Intelligent Synchronization, pulling details from your ERP or using our integrated PO module.
Coding Automation
Speeds up coding with flexible, AI-driven application and ERP synchronisation, minimising the need for manual input.
User Interface and Accessibility
Modern User Interface
Our modern design and user-friendly layout streamline AP tasks, reducing errors and improving processing efficiency.
SmartSearch
Enables keyword-based document searches, making it easy to locate records by brand, product type, or other key identifiers.
Dedicated Mail Box
For paper-based invoices, this feature enables direct email submission of scanned documents, easing digital transition.
Data Analysis and Reporting
Invoice Analytics Dashboards
Access accurate, real-time information with dynamic dashboards that provide custom and standard reports on AP processes.
Cloud Enabled
Offers secure, remote access for all authorized users, ensuring efficient collaboration and processing from any location.
Duplicate/Fraud Prevention
Our system’s three-step verification process flags discrepancies, ensuring data accuracy and preventing potential fraud.
Audit and Security
TimeStamp Audit Trail
Automatically time-stamps each action, creating a clear audit trail that enhances accountability and operational transparency.
Simple Sign-In
Single Sign-On (SSO) allows users secure, seamless access across applications, reducing sign-in complexity and time.
Notifications
Sends automatic alerts and reminders based on actions or deadlines, ensuring timely follow-ups and reducing delays.
International Support and Success Management
Implementation Consultant
Experienced Implementation Consultants guide software implementation, ensuring a smooth transition, efficient integration, and ROI.
Customer Success Manager
Count on our dedicated Customer Success Manager to maximise automated invoice processing value and help you achieve your business objectives.
Account Manager
Our dedicated Account Manager provides personalized support, guiding your business through seamless adoption of automation for maximum AP process efficiency.
Automated Invoice Processing for Your Business
Why Choose Kefron AP?
AP was our most manual and fragmented process across finance and Kefron provided a solution that drove automated invoice processing, while integrating to our new ERP system. AP Invoice Automation saves time, streamlines staff onboarding and increases reporting accuracy.”
Paul McMahon
Head of Finance Transformation
We wanted to grow through acquisition while reducing the need for hiring staff, mundane work like processing supplier invoices. Kefron AP extracts 99% of the data first time off accounts payable supplier invoices.”
Tomasz Sobczyk
IT Project Manager
Kefron AP solution includes AP automation and e-invoicing globally. Kefron AP reduces time to pay suppliers, makes training for our own staff easier and provides more clarity and accuracy on reporting.”
Stephanie Riera
Group Director of Finance & Transformation
Our invoices flow automatically through the process and arrive coded in “approval in progress”! We use “live data” as I want to ensure continued service in the event of enforced home working. This is where the Kefron AP really comes into its own as this is not something we could have done with a paper-based invoicing system.”
Rhys Cousins
Finance Project Officer
Kefron AP allows our finance team to focus on more value add activities. The API connection with AccountsIQ streamlines what was previously a very ‘key-stroke heavy’ process. It also provides management with additional real-time data analytics and insight into creditor days and payment terms at a click of a button.”
Say Goodbye to Manual Invoice Processing
The Right AP Automation Software for Your Business
Embrace efficiency with Kefron AP. Integrating with any ERP system, it transforms complex data into valuable insights. Say hello to streamlined processes and cost savings.
Trusted by businesses for automated invoice processing
Kefron AP is defining the new standard in invoice processing
FAQ
What is Automated Invoice Processing?
Automated invoice processing is a digital solution that optimizes accounts payable processes, using technology to capture, process, and manage invoices efficiently.
How does automated invoice processing benefit businesses?
It increases efficiency, reduces errors, and saves time by automating routine tasks, allowing staff to focus on more strategic activities.
Does automated invoice processing integrate with existing systems?
Typically, these systems can integrate with existing ERP and accounting software for seamless workflow.
How does automation affect invoice approval times?
Automation significantly speeds up the approval process, reducing delays and improving supplier relationships.
Can automated systems handle different invoice formats?
Yes, they can process various formats, ensuring flexibility and adaptability to different supplier requirements.
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