Invoice Automation at Its Best
0 %
touch-free invoice processing
0 %
time reduction per invoice processed
The Numbers
40,000 spare parts stock
300-500 invoices per month
Sage ERP System
Automated Invoice Management Excellence
With Kefron AP, the history of the document is easily accessible, and you can see exactly what has been done with it so far to date, giving us greater control over the complete invoicing process.”
Fran Hole
Finance Manager
It has been a really positive experience working with Kefron, we have really enjoyed it. Our project manager would have weekly phone calls with us just to see where we were with the process, how we were getting on, what the next steps were and who would manage these. I think this was really useful as it stopped the project from being put on the backburner.”
Fran Hole
Finance Manager
With automated invoice management if a colleague is not in the office, I can take over their role in the invoicing process very quickly and easily. I know exactly which invoices are in the process, rather than going through a pile of papers and then following up with people.”
Fran Hole
Finance Manager
Journey to Automated Invoice Management Excellence
Challenges in Invoice Management
The finance team at Heritage Parts Centre was inundated with manual tasks. They had to keep track of physical invoices, enter data manually into the Sage accounting system, and often deal with lost or missing invoices.
The invoice authorisation process was equally challenging. Invoices were received through various channels, such as email and post, making tracking cumbersome. This lack of invoice management led to inefficiencies and unnecessary stress for the finance team.
The Cornerstone of Heritage's Automated Invoice Management
Through the Kefron AP Solution, the entire invoice documentation, regardless of its source, is centralised in a single portal for streamlined automated invoice management. The system automatically picks up, reads, and processes the invoices based on the specified fields set by the Heritage team.
With seamless Sage integration capabilities, Kefron AP could effortlessly sync with Heritage’s existing accounting system, eliminating manual data entry. All processed invoices are archived and can be accessed at any time by the staff.
Touch-Free Automated Invoice Management with Kefron AP
After implementing the Kefron AP automated invoice management solution, Heritage Parts Centre reported that up to 90% of their invoices are now processed touch-free. This has significantly freed up the finance team’s time and drastically reduced human-related errors.
Moreover, the automated invoice management system also eliminated duplicate invoices and provided increased visibility, giving greater control over the complete invoicing process.
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