Digitise Your Legacy Data with Our Expert Microfiche Scanning Solutions
Microfiche scanning and microfiche conversion are essential processes for organisations looking to preserve and access valuable historical records stored on microfiche slides.
Despite their durability, microfiche slides are becoming increasingly obsolete in the digital age. Transitioning these records to a digital format not only ensures their longevity but also enhances accessibility and efficiency in managing information.
What Is Microfiche and Why Was It Used?
Microfiche is a flat piece of film containing microphotographs of documents. Developed in the mid-20th century, it was widely adopted by libraries, archives, and organizations as a space-saving way to store large amounts of data. Each microfiche slide can hold hundreds of pages, making it a compact solution for document storage.
However, microfiche has several limitations
Access Issues
Viewing microfiche requires specialized equipment and can be time-consuming, particularly when searching for specific information.
Deterioration Over Time
Although microfiche is stable, it can deteriorate due to environmental factors like humidity and temperature changes.
Storage Requirements
Microfiche needs specific storage conditions to prevent degradation, consuming valuable space and resources.
The Importance of Microfiche Scanning and Conversion
- Preservation of Valuable Data
- Enhanced Accessibility and Efficiency
- Space and Cost Savings
- Improved Searchability
- Enhanced Data Security
Microfiche scanning ensures that important historical and archival records are preserved in a format that is resistant to physical degradation. By digitizing these records, you protect them from the natural wear and tear that occurs over time.
Digital documents are far easier to access and share than their microfiche counterparts. With microfiche conversion, you can access records from anywhere with a computer, eliminating the need for specialised microfiche readers. This digital accessibility also streamlines information retrieval, allowing for quick searches and data analysis.
Digitising microfiche frees up physical storage space and reduces the costs associated with maintaining a microfiche archive. It also reduces the need for climate-controlled storage environments, cutting down on overhead expenses.
Through Optical Character Recognition (OCR) technology, digitized microfiche can be made fully text-searchable. This means that instead of manually sifting through slides, you can quickly search for specific documents or data points within seconds.
Digital records can be securely stored and backed up to prevent data loss. With microfiche scanning, you can protect sensitive information with encryption and controlled access, ensuring that only authorized personnel can view or modify the data.
Our Microfiche Scanning and Conversion Process
Our microfiche scanning and conversion process is designed to ensure the highest quality digital output while preserving the integrity of your original records. Here’s how we do it:
Step 1: Initial Consultation and Assessment
We begin by consulting with you to understand your specific needs. Our team assesses your microfiche slides to determine the best microfiche scanning and conversion approach, evaluating the type and quantity of slides.
Step 2: Preparation and Cleaning
Each microfiche slide is carefully cleaned to remove any dust or debris before scanning. This preparation ensures the microfiche scanning process results in clear, high-quality digital images without loss of detail.
Step 3: High-Resolution Scanning
Using advanced scanners, we capture high-resolution images for microfiche scanning. Our equipment handles various formats, creating digital copies in PDF, TIFF, or JPEG to ensure every detail is preserved.
Image Enhancement and Quality Control
After scanning, we enhance the digital images with software to adjust brightness, contrast, and resolution. Our quality control team meticulously reviews each image to guarantee accuracy and clarity, ensuring the highest quality results.
Step 5: Optical Character Recognition (OCR)
To make the digitised documents fully searchable, we apply OCR technology. This converts the scanned images into text-searchable files, making it easy to locate specific information within your digital archive quickly and efficiently.
Step 6: Secure Digital Storage and Delivery
After the microfiche conversion process, we store your digital files securely, offering encrypted cloud storage for safety. We then deliver the files in your chosen format, ready for seamless integration into your document management system.
Get Started with Microfiche Scanning
Don’t let your valuable microfiche records sit in obscurity. Our professional microfiche scanning and conversion services will transform your legacy data into a modern, accessible digital archive.
Contact us today for a free consultation and take the first step towards preserving your important records for the future.
Why Choose Our Microfiche Scanning and Conversion Services?
Expertise and Experience
Our team has years of experience in microfiche scanning and conversion. We handle all types of microfiche formats and ensure the highest quality results.
Advanced Technology
We use state-of-the-art scanning equipment and OCR technology to deliver high-resolution, text-searchable digital copies.
Comprehensive Service
From initial assessment to secure storage, we offer a full-service solution tailored to your specific needs.
Data Security
We prioritize the security of your data throughout the scanning process, offering encrypted storage and secure disposal of original microfiche slides.
Ensuring Top-Tier Microfiche Scanning and Management
At Kefron, our microfiche scanning and conversion services are backed by top-tier security and quality certifications. With Cyber Essentials Plus, we ensure strong cybersecurity, keeping your digital files safe. Our ISO 9001 certification guarantees consistent, high-quality microfiche conversion. We are also committed to environmental management with ISO 14001. ISO 15489 ensures best practices in records management, and ISO 27001 demonstrates our dedication to information security, giving you peace of mind that your converted microfiche documents are protected to the highest standards.
Applications of Microfiche Scanning & Conversion
Archival Preservation
Libraries, museums, and archives use our services to digitize historical records and make them accessible to the public.
Corporate Record Management
Companies with large volumes of microfiche records can streamline their document management processes and enhance data accessibility.
Government and Legal
Government agencies and legal firms can digitize vital records and case files for improved access and compliance with digital record-keeping standards.
Medical and Educational Institutions
Hospitals, universities, and other institutions can preserve and digitize patient records, academic documents, and research materials.
FAQs About Microfiche Scanning Services
Can microfiche be scanned?
Yes, microfiche can be scanned and converted into digital format. This process involves using high-resolution scanners to capture each image stored on the microfiche slide.
What is microfiche scanning?
Microfiche scanning is the process of converting microfiche slides, which contain microphotographs of documents, into digital format. This involves using high-resolution scanners to create clear and accessible digital copies of the information stored on microfiche.
Why should I convert my microfiche to digital format?
Converting microfiche to digital format preserves valuable data, enhances accessibility, and saves physical storage space. Digital files are also easier to search, share, and secure, making information management more efficient.
How long does the microfiche scanning process take?
The duration of the scanning process depends on the quantity and condition of the microfiche slides. After an initial assessment, we provide an estimated timeline based on the project scope.
Is the digitised data searchable?
Yes, using Optical Character Recognition (OCR) technology, we make the digitised documents fully text-searchable. This allows for quick and easy retrieval of specific information within the digital archive.
What happens to the original microfiche after scanning?
After successful conversion and with your permission, we can securely dispose of the original microfiche slides to protect your data’s confidentiality. Alternatively, we can return the physical slides to you if you prefer to keep them.
How do you ensure the quality of the scanned images?
We use advanced scanning equipment to capture high-resolution images. Each scan undergoes a quality control process where we enhance image clarity and verify the accuracy to ensure the highest quality digital output.
Is my data secure during the scanning process?
Yes, data security is our top priority. Our microfiche scanning services are backed by certifications such as Cyber Essentials Plus and ISO 27001, ensuring that your information is managed and protected to the highest standards throughout the entire process.
What formats can you provide the digitised files in?
We offer digital files in various formats, including PDF, TIFF, and JPEG. We can also integrate the digitised data into your existing document management system for seamless accessibility.
How can I access my digitised microfiche documents?
Once the scanning process is complete, we provide you with the digitised files in your preferred format. We also offer secure cloud storage options, allowing you to access your documents from anywhere with ease.