AP Automation: Results from Mid-Sized & Enterprise Companies

These 18 accounts payable automation case studies come from mid-sized and enterprise companies using Kefron AP with NetSuite, Sage, SAP, Oracle, Microsoft Dynamics, Infor and AccountsIQ. Invoice processing time fell by 30% to 97%, touch-free processing reached up to 90%, and volumes range from 100 to 18,000 invoices a month.

Vendor case studies are often hard to compare. One says "faster", another says "more efficient", and none of them tell you how many invoices the company actually processes. So we've put all of ours in one place, with the same details for each: industry, ERP, region, monthly invoice volume and the result in numbers.

Use the table to find a company that looks like yours, then jump to the full story.

All 18 case studies at a glance

AP automation case studies from mid-sized companies

These companies process between 100 and 3,000 invoices a month. That's the range where manual AP usually starts to break: too many invoices for one or two people to key by hand, but not enough to justify a big AP team.

Technicut: 97% faster invoice processing across three entities

Manufacturing | Infor | UK & Ireland | 2,500 invoices a month

Technicut runs three separate businesses, each with its own invoice volume. Manual entry, slow approvals and no clear view of outstanding liabilities made the process hard to scale. With Kefron AP integrated with Infor, invoices are captured by scan, email or upload and routed automatically across all three entities.

• 97% reduction in invoice processing time
• 90% of documents processed touch-free
• More capacity without hiring

"The speed and accuracy of the captured information is outstanding, making our process much more efficient." – James Coxon, Group Finance Director

Read the Technicut case study

200 Degrees Coffee: invoice processing cut from three days to one hour

Retail | NetSuite | UK | 900 invoices a month

Every supplier invoice was keyed into NetSuite by hand, and it took up to three days to get from processing to approval. Kefron AP now captures invoices from email and scans, creates the bill in NetSuite and routes it for approval. Each bill in NetSuite links back to the PDF.

• 86% reduction in month-end processing time
• Bill handling down from three days to around one hour
• No extra finance headcount despite growth

"Now, I'll probably spend an hour on invoice processing, coding them and sending them off for approval." – Sasha Webster, Business Administration Assistant

Read the 200 Degrees Coffee case study

Freetrade: 84% faster NetSuite invoice processing

Fintech | NetSuite | UK & Europe | 600 invoices a month

As Freetrade grew across Europe, manual invoice entry into NetSuite became a bottleneck, and the finance team was expected to scale without hiring. Kefron AP posts invoices directly into NetSuite through a certified integration, with automated routing and approvals.

• 84% reduction in invoice processing time
• Finance capacity increased without additional headcount

"Now the process runs in the background, and the team can focus on strategic finance rather than manual administration." – Robert Sexton, Finance Director

Read the Freetrade case study

Smith Cameron Group: one AP process across seven entities

Manufacturing | SAP Business One | US | 3,000 invoices a month

Acquisitions left Smith Cameron with seven entities, each with its own workflow and approval path. Invoices needed three to five approval chasers each, and PO mismatches were common. Kefron AP, integrated with SAP Business One and delivered with Aclaros, put every entity on the same process with automated 2-way and 3-way PO matching.

• Up to 80% faster invoice processing
• 90% touchless processing
• 99%+ data accuracy with AI plus human validation

"The solution has streamlined our AP process, improved accuracy, and given us much better visibility." – Kenneth Naef, VP of Finance

Read the Smith Cameron Group case study

Riviera Travel: 32 hours saved a month after replacing a failing tool

Travel | Sage 200c | UK | 3,000 invoices a month

Riviera Travel had already tried an invoice processing tool. It extracted data poorly, its Sage 200c integration was unstable, and the team ended up uploading data by hand. Kefron AP replaced it with a tested Sage 200 integration and accurate capture.

• 32 hours a month saved on manual data entry
• 99% data extraction accuracy
• Real-time view of invoice status and approvals

Useful reading if you've been burned by AP software before: the problem was the tool, not the idea of automation.

Read the Riviera Travel case study

Gold Care Homes: £30,000 a year saved across 29 sites

Healthcare | Sage 50 | UK | 2,500 invoices a month

The care group processed 2,500 invoices a month by hand across 29 sites. That took 28–29 staff days a month and over 100,000 sheets of paper a year. Kefron AP, linked to Sage 50, introduced line-level PO matching, standard multi-site workflows and rule-based approvals.

• £30,000 annual cost savings
• 40% less time spent on invoice queries
• 100% paperless invoice processing

"With everything now coming to a central portal, invoices are far less likely to be missed." – Vivek Goradia, Group Financial Controller

Read the Gold Care Homes case study

Allego: full invoice visibility on Sage Intacct

Technology | Sage Intacct | UK & US | 2,500 invoices a month

Allego grew quickly through acquisitions. Manual entry, slow approvals and duplicate invoices followed. Kefron AP posts invoices directly into Sage Intacct and keeps a full history of every document, including how it arrived and who touched it.

• Duplicate invoices eliminated
• Full visibility across the invoice lifecycle
• Faster approvals across multi-entity teams

"You feel happier taking time off, knowing everything won't collapse." – Nathan Chalk, EMEA Finance Manager

Read the Allego case study

M50 Truck & Van Centre: 80% faster invoice processing on Sage 200

Automotive | Sage 200 | UK | 2,400 invoices a month

Invoices came in by email, post and portal and were re-keyed into Sage, with bottlenecks at peak times. Kefron AP captures from every channel, validates the data and posts to Sage without manual entry.

• 80% reduction in invoice processing time
• Fewer manual entry errors
• Real-time visibility across approval stages

Read the M50 Truck & Van Centre case study

DAF Truck Services: approvals in hours, not days

Automotive | Keyloop Drive | UK | 1,000 invoices a month

Around 1,000 invoices a month were entered by hand and routed for approval by paper and email, with lots of chasing. Kefron AP added rule-based approval workflows with reminders and escalation.

• 80% reduction in invoice processing time
• Fully digital approval workflow

"Previously we spent days manually processing and routing them for approval — now this happens in hours." – John O'Halloran, Financial Controller

Read the DAF Truck Services case study

Mill Hill School: 78% less AP staff time, live in four weeks

Education | AccountsIQ | UK | 1,000 invoices a month

Paper invoices were keyed in manually, approved by hand by budget holders and stored in over 100 lever arch files a year. Kefron AP digitised capture, sends approvals to budget holders and passes validated data into AccountsIQ.

• 78% reduction in AP staff time
• 90% touch-free invoice processing
• Implemented in around four weeks

Read the Mill Hill School case study

Heritage Parts Centre: 90% touch-free processing on Sage

Automotive parts retail | Sage | UK | 300–500 invoices a month

Invoices arrived by email and post, some went missing, and approvals took time. Kefron AP routes everything into one portal, extracts the key fields, detects duplicates and posts into Sage.

• 90% of invoices processed touch-free
• Full invoice history in one searchable place

"You can see exactly what has been done with it so far to date, giving us greater control over the complete invoicing process." – Fran Hole, Finance Manager

Read the Heritage Parts Centre case study

Pancreatic Cancer UK: processing time cut from 63 days to 22

Charity | Infor SunSystems | UK | 100 invoices a month

Low volume doesn't mean low pain. Invoices were misplaced or miscoded, approvals ran over email, and the average invoice took over 63 days to process. Kefron AP now reads each invoice, codes it and sends it to the right approver automatically.

• Average processing time down from 63+ days to around 22
• Misplaced and miscoded invoices virtually eliminated

"Invoices can now be sent directly to Kefron AP by suppliers or staff, where they are read by the system, allocated a code, and automatically forwarded to the right approver." – Angela Davis, Director of Finance & Corporate Services

Read the Pancreatic Cancer UK case study

High-volume and enterprise AP automation case studies

These organisations process 5,000 or more invoices a month, often across many sites or entities. For more on what changes at this scale, see our guide to high-volume enterprise invoice processing.

Applegreen: 92% faster processing across 193 sites

Retail | SAP | Ireland, UK & US | 18,000 invoices a month

A process that worked at 50 sites didn't work at 200. Invoices arrived from 193 roadside outlets with missing or inconsistent coding, plus duplicates. Kefron AP gave Applegreen one central portal with data extraction, duplicate detection and exception routing, all feeding SAP.

• 92% reduction in invoice processing time
• Fully paperless within six months
• One searchable invoice repository for every site

"Our growth was so fast, the old way of doing things was not sustainable." – Sandrine Tugler, AP Manager

Read the Applegreen case study

Dentex: 12,000 invoices a month without growing the AP team

Healthcare | AccountsIQ | UK | 12,000 invoices a month

Dentex grew to 150 dental practices, each joining with its own finances. Kefron AP standardised AP across every practice, with one-click approvals and automated capture.

• 30% reduction in invoice processing time
• 100% paperless AP across 150 entities
• New practices onboarded without adding AP staff

"Without Kefron AP and AccountsIQ integration, we would need to grow our AP team in line with the rate of acquisition." – John Aram, AP Manager

Read the Dentex case study

CVS Group: £128,000 a year saved in FTE costs

Veterinary | Microsoft Dynamics NAV | UK | 10,000 invoices a month

Rapid acquisitions meant invoices from thousands of suppliers, processed differently across practices. Kefron AP centralised intake, automated approvals and posts validated invoices into Dynamics NAV with consistent controls across entities.

• £128,000 saved annually in FTE costs
• 67% reduction in invoice approval time

"Once people get the initial 20 minutes of training, it saves time on their approvals and allows them to focus on what they do best, providing care to animals." – Kelly Towell, Head of AP

Read the CVS Group case study

Lambeth Council: 66% touch-free processing on Oracle

Public sector | Oracle E-Business Suite | UK | 7,000 invoices a month

Missing invoices, manual PO matching and high supplier query volumes held the council's AP team back. Kefron AP, integrated with Oracle, automated capture and PO matching and moved AP fully onto digital workflows.

• 66% touch-free invoice processing
• Fully paperless accounts payable
• Fewer supplier queries

"When the supplier sends in their invoice, the PO is already there waiting." – Jason Martin, Independent Consultant

Read the Lambeth Council case study

Regatta: 212,000 sheets of paper removed a year

Retail | Infor | UK | 5,000 invoices a month

Regatta's AP process used over 212,000 sheets of paper a year, which cost £7,500 and clashed with the company's sustainability programme. Kefron AP replaced it with digital capture, routing and storage.

• 212,000 paper pages eliminated annually
• The equivalent of 424 trees saved a year
• Fully paperless AP

"The system's visibility into every invoice's status has been transformative for our AP team." – Colin McDougall, Head of Group Transactional Services

Read the Regatta case study

Exclusive Networks: one AP process across 40+ countries

Cybersecurity | NetSuite | Global

Each country had its own invoice workflow, and local e-invoicing mandates kept changing. Kefron AP centralised invoice capture across 25+ countries, validated and coded invoices before posting to NetSuite, and handled country-specific e-invoicing requirements.

• ~75% of invoices processed touch-free
• Standardised reporting across 40+ countries
• Compliance with local tax and e-invoicing mandates

"It reduces time to pay suppliers, makes training for our own staff easier, and provides more clarity and accuracy on reporting." – Stephanie Riera, Group Director of Finance & Transformation

Read the Exclusive Networks case study

Find a case study by ERP

• NetSuite: Freetrade, 200 Degrees Coffee, Exclusive Networks
• Sage (50, 200, Intacct): Gold Care Homes, Riviera Travel, M50 Truck & Van Centre, Heritage Parts Centre, Allego
• SAP and SAP Business One: Applegreen, Smith Cameron Group
• Microsoft Dynamics: CVS Group
• Oracle: Lambeth Council
• Infor: Regatta, Technicut, Pancreatic Cancer UK
• AccountsIQ: Dentex, Mill Hill School

What these results have in common

Different industries, different ERPs, different volumes. But a few patterns show up again and again.

• Growth without hiring is the real goal. Dentex, Freetrade, CVS Group, Smith Cameron and 200 Degrees all brought in AP automation because invoice volumes were growing faster than they wanted their team to. Speed was the result. Not adding headcount was the reason.
• Touch-free rate is the number to watch. Processing time depends on how bad things were before. Touch-free rate tells you how much work the system actually takes off the team. Across these stories it ranges from 66% (Lambeth Council) to 90% (Technicut, Mill Hill, Heritage, Smith Cameron). For recurring suppliers, Kefron AP typically processes 70–90% of invoices touch-free.
• Multi-entity and multi-site is where manual AP breaks first. Applegreen (193 sites), Dentex (150 practices), Gold Care Homes (29 sites) and Smith Cameron (7 entities) all had processes that worked at a smaller size and stopped working as they grew.
• The ERP integration decides whether it sticks. Riviera Travel's first tool failed because its Sage 200c integration was unstable. Every result above depends on invoices posting into the ERP without re-keying. See how PO matching and invoice capture work in Kefron AP.
• Visibility comes up as often as speed. Nearly every finance leader quoted here talks about finally being able to see where an invoice is. That cuts supplier queries and makes month-end less stressful.

How to judge an AP automation case study

If you're comparing vendors, look for these details in any case study you read, including ours:

1. Invoice volume. A result at 300 invoices a month doesn't tell you much if you process 10,000.
2. The ERP. Look for a customer on the same system as you, ideally the same version.
3. Touch-free rate, not just "faster". Ask what percentage of invoices go through with no human touch.
4. Number of entities or sites. Multi-entity AP is a different problem from single-entity AP.
5. A named person. A quote from a named finance leader is easier to trust, and easier to check, than "the finance team".
6. Time to go live. Mill Hill School went live in around four weeks. Ask every vendor for real implementation timelines.

Want to put numbers on your own process? Try the invoice processing savings calculator, or use our AP automation business case guide to build the case internally. Our article on AP automation ROI in 2026 covers what to measure.

Frequently asked questions

What results do mid-sized companies get from AP automation?

In Kefron AP case studies, mid-sized companies processing 100 to 3,000 invoices a month cut invoice processing time by up to 97%, reached up to 90% touch-free processing and grew without adding AP headcount. Examples include Technicut (97% faster), 200 Degrees Coffee (86% faster month-end) and Freetrade (84% faster).

How much can AP automation save?

Savings depend on volume and how manual the starting process is. CVS Group saves £128,000 a year in FTE costs at 10,000 invoices a month. Gold Care Homes saves £30,000 a year at 2,500 invoices a month. Riviera Travel saves 32 hours a month in manual data entry.

What is a good touch-free processing rate?

Touch-free means an invoice is captured, validated and posted with no manual intervention. Kefron AP customers in these case studies reach between 66% and 90%, and Kefron AP typically achieves 70–90% touch-free processing for recurring suppliers.

How long does AP automation take to implement?

It depends on the ERP, the number of entities and the approval rules. Mill Hill School implemented Kefron AP with AccountsIQ in around four weeks, and Applegreen was fully paperless across 193 sites within six months.

Which ERPs does Kefron AP integrate with?

Kefron AP integrates with most major ERPs, including NetSuite (as a certified partner, with direct API integration), Sage 50, Sage 200 and Sage Intacct, SAP and SAP Business One, Microsoft Dynamics, Oracle, Infor and AccountsIQ. See the full list of ERP integrations.

See what Kefron AP could do for your AP team

Every company above started with the same problem: too many invoices handled by hand. Browse all customer stories or book a demo to see Kefron AP working with your ERP.