What is automotive accounts payable automation?

Automotive accounts payable automation digitises and streamlines invoice capture, validation, PO/GRN matching, approvals, and audit trails, so high-volume AP runs faster with fewer manual steps.

Can this handle invoices from hundreds of parts and service suppliers?

Yes. Kefron AP captures invoices in multiple formats and standardises the data so your team isn't constantly re-keying or rebuilding supplier templates.

How does it support PO and GRN matching in automotive operations?

Kefron AP matches invoices to POs and goods received notes, flags variances, and routes exceptions for review, so mismatches don't turn into long email threads.

What about non-PO invoices from workshops and branches?

Non-PO invoices can be captured, coded, and routed through approvals using your rules, so branch spend is still controlled and traceable.

Can we run different approval rules by location, entity, or cost centre?

Yes. Workflows can route approvals based on site, supplier, invoice value, department, or entity, so dealer groups and multi-site structures are supported.

How do AP teams track what's pending, overdue, or stuck?

Dashboards show real-time invoice status and ownership, so AP can see delays quickly and follow up with the right people.

Will this work with our ERP without disrupting current processes?

Yes. Kefron AP is designed to fit around your existing ERP and approval structure, posting validated, ERP-ready data while keeping a full audit trail.

How does it reduce duplicate payments and repeated supplier invoices?

Built-in controls detect duplicates before posting or payment readiness, helping prevent repeat invoices from slipping through during high-volume periods.

VETERINARY Ap Automation:

Stop chasing invoices across every practice

One AP system for every practice on the platform. Vendor invoices captured and coded automatically, so month-end close doesn't turn into a scramble every time the company grows.

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CVS-Group-Invoice-processing-system-4-768x768

Sound familiar?

Some veterinary AP teams are still printing and manually processing 1,000s of invoices a month - sorting, routing, and keying each one by hand

Multiple people keying in AP data differently means nothing lines up the same way twice, and month-end turns into detective work

Missing POs, price discrepancies, and free goods that never made it onto the purchase order turn matching into a manual chase every time

Built to get your team out of manual AP work

Invoice Capture & Data Extraction

Unify invoice intake across branches, workshops, and head office.

Capture invoices from email, uploads, scans, and e-invoices.
No more manually re-keying distributor statements
New practices plug in without a separate onboarding project

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Exception Handling & Matching

The messy real-world cases handled automatically, not manually.

Price discrepancies, missing POs, and free goods not on the PO flagged automatically
Credit memos matched and applied without manual tracking
Duplicate payments blocked before they ever go out

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Multi-Entity Coding & Non-PO Spend

The right clinic, every time.

Coding rules applied automatically by clinic, location, or cost center
Stops spend landing against the wrong location on the PO
Non-PO spend handled without a spreadsheet workaround

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Role-Based Approval Workflows

Stop chasing approvers across practices.

Automatic routing and reminders, no manual follow-up
Approvals keep moving when someone's traveling or out
A clear record of who approved what, and when

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Centralized AP Workspace & Supplier Communication

Everything in one place. Including the supplier back-and-forth.

One hub for invoices, approvals, and exceptions
Built-in tools for supplier queries, so they stop landing in your inbox
Full history attached to every invoice, searchable instantly

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What Changes For Your Team, Day To Day?

Less time reconciling what you already own, more time actually closing the books.

Fewer Manual Touchpoints

AP teams stop re-keying data and fixing avoidable errors.

Faster Approvals Across Practices

No more chasing someone down for a signature.

Standardized onboarding

New acquisitions plug into the same process, not a new one.

Month-end scramble disappears

Close doesn't wait on the slowest entity to catch up.

Fewer errors, less rework

Catch problems before they become a reconciliation project.

Audit-Ready by Default

Every invoice is searchable, traceable, and exportable.

What your team gets back

Built on the same platform delivering these results across multi-site industries today.

99%+ Data Accuracy

Verified before posting to your ERP.

Up to 80% Faster Processing

From intake through to final approval.

70–90% Touchless Invoices

Depending on how complex invoices are.

Approval Cycles Cut Fast

With routing and reminders built in.

67% Lower Cost per Invoice

By cutting manual AP work significantly.

Zero Duplicate Payments

With controls that block repeats automatically.

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ERP Integration Without the Headaches

Kefron AP integrates with your ERP with minimal IT lift, using the right connection method for your environment.

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What Finance Teams Say

See how dealer groups and service chains improve PO/GRN matching and maintain clearer control from invoice receipt through payment readiness.

Kefron AP’s invoice automation has cut the time to process invoices from days to just a few hours. Adding the approvals automation feature to our invoice approval solution has further expedited approval times

John O'Halloran,  

Financial Controller, DAF

With Kefron AP , the history of the document is easily accessible. I know longer have to go through piles of papers and chase people for approvals.

Fran Hole,

Finance Manager,
 Heritage Parts Centre

We chose Kefron AP to automate our accounts payable as we grow due to their ability to handle complex invoice processes and seamless integration with our POS and NetSuite. It was one of the best integrations we've ever experienced.

Finance Transformation Manager,  Gills Point S Tire & Auto Service

With Kefron AP , the history of the document is easily accessible. I know longer have to go through piles of papers and chase people for approvals.

Fran Hole,

Finance Manager,
 Heritage Parts Centre

How it works, invoice by invoice

Every invoice moves through the same flow, whichever practice it came from.

Invoice arrives via email or upload

AI extracts and structures the data

Data assurance team reviews flagged fields

Invoice is coded, matched, and routed for approval

Final validation and ERP sync

Archived with full audit trail

CVS Veterinary Group Reduced Invoice Approval Time by 67% with Kefron AP

How CVS Group Reduced Invoice Approval Time by 67% with Invoice Automation

Multi-national veterinary practice, CVS Group, replaced manual paper-heavy invoice processing with invoice automation for Microsoft Dynamics NAV

Product:

Invoice Automation

Industry:

Veterinary

erp:

Dynamics NAV

Region:

Multi-national

Read Story

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Move Faster with Veterinary AP Automation You Can Trust

Reduce manual follow-ups and keep invoices moving across every practice, so AP spends less time chasing and more time processing.

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Frequently asked questions:

What is veterinary AP automation?

It digitizes and streamlines invoice capture, validation, coding, approvals, and audit trails for veterinary platforms so high-volume, multi-entity AP runs on one system instead of one per practice.

Does my team need to learn a whole new system?

Kefron AP sits in front of your existing ERP and approval structure rather than replacing it, most teams are working invoices in it within days, not weeks.

How much manual data entry does this actually remove?

Most customers see 70-90% of invoices go fully touchless, depending on complexity — the rest are flagged for quick review rather than keyed from scratch.

What happens when an invoice doesn't match what was delivered?

Variances and mismatches are flagged automatically and routed for review, so exceptions get resolved on their own track instead of stalling the rest of your queue.

How fast can a newly acquired practice get onto this system?

New entities are added to the same workspace and coding rules without a separate onboarding project. No more absorbing a practice's AP backlog by hand.

What happens to exceptions, do they just pile up somewhere else?

No, exceptions are visible on the same live dashboard as everything else, with ownership and aging tracked, so nothing quietly sits for three weeks in someone's inbox.

Will this work with NetSuite or Sage Intacct without disrupting what we're already doing?

Yes, both are directly supported, along with Dynamics 365, SAP, Oracle, Infor, Unit4, and AccountsIQ. Validated, ERP-ready data posts automatically, on your existing chart of accounts.

How long does implementation actually take?

Timelines depend on entity count and ERP complexity, but most teams are processing real invoices well before their next month-end close, ask us for a timeline specific to your practice count.