Retail AP Automation:

One Platform for Every Store, Supplier, and Invoice

Gain complete visibility and control over high-volume retail accounts payable workflows. Automate capture, coding, and matching with 99% accuracy, and remove manual work from your team’s day.

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Trusted by Retail Organizations Worldwide

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Why Retail Finance Teams Turn to AP Automation

Retail AP teams face high volumes, daily deliveries, and multi-store approvals. Manual work can’t keep up –  making retail AP automation essential.

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Heavy PO invoice volume tied to stock replenishment.

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Frequent price, quantity, and GRN mismatches.

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Store/regional manager approvals are causing delays.

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Supplier escalations due to unclear invoice status.

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Thin margins make all errors costly.

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Seasonal spikes are overwhelming AP teams.

Key Retail AP Automation Features

Kefron AP helps retail teams handle daily deliveries, high supplier volume, PO-heavy invoices, and multi-store approvals – all without slowing retail accounts payable operations.

Automated Invoice Capture & Processing Supplier Self-Service Portal Automated Invoice & PO Matching Smart Workflows & Approvals Flexible Invoice Coding Automation Dashboards & Audit Compliance
Automated Invoice Capture & Processing

Line-Level 2- & 3-Way PO Matching

Automate matching across delivery notes (GRNs), purchase orders, and invoices.

  • Resolve price/quantity discrepancies instantly.
  • Reduce back-and-forth with stores and suppliers.
  • Keep stock moving without waiting on manual checks.
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Supplier Self-Service Portal

Automated GL & Store-Level Coding

Ensure every invoice is coded consistently across stores, departments, and regions.

  • Auto-apply GL codes based on past behaviour.
  • Reduce manual entry and miscoding.
  • Support multi-store allocations and cost centres.
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Automated Invoice & PO Matching

Intelligent Data Capture

Eliminate manual keying for retail’s large, diverse supplier base.

  • AI + human validation for flawless accuracy.
  • Works with 1,000+ supplier formats – no templates.
  • Ideal for high-volume retail accounts payable and seasonal peaks.
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Smart Workflows & Approvals

Multi-Store & Regional Approval Workflows

Keep approvals moving across busy store and regional managers.

  • Route by store, region, value, or supplier.
  • Automated reminders reduce delays.
  • Full visibility on bottlenecks across locations.
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Flexible Invoice Coding Automation

Supplier Portal & Statement Reconciliation

Reduce supplier emails and escalations by up to 80%.

  • Suppliers submit invoices and check status themselves.
  • Automated statement reconciliation.
  • Fewer queries for the AP team, faster resolution.
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Dashboards & Audit Compliance

Real-Time AP Dashboards for Retail Operations

Get visibility across stores, warehouses, and suppliers.

  • Track delays, exceptions, and liabilities instantly.
  • Monitor approval performance at store or region level.
  • Improve forecasting and cash flow management.
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Run a Faster Retail Accounts Payable Operation

From faster processing to better cash flow visibility, Kefron AP gives retail finance teams the performance and control retail AP automation is built to deliver.

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Efficiency & Time Savings

Automate data capture, coding, matching, and approvals so teams spend less time on admin and more on retail priorities.

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Cost 
Reduction

Reduce invoice handling effort and eliminate rework so finance teams cut processing costs and focus on protecting margins.

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Faster, Accurate Approvals

Streamline approvals with automated routing so invoices move faster and managers spend less time following up.

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Better Supplier Relationships

Improve payment speed and reduce errors so suppliers get clarity sooner and finance teams spend less time on disputes.

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Visibility & 
Control

Centralize invoice status, delays, and mismatches so teams gain full oversight and make decisions with clearer, faster insight.

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Scalability for Growth

Automate high-volume retail AP workflows so retail teams can manage seasonal surges without extra staff.

Stronger, More Predictable AP Performance

Kefron AP removes manual work, prevents errors, and gives retail finance teams the accuracy and speed that retail accounts payable automation requires to keep stock, suppliers, and stores moving.

80% Faster Invoice Processing

Process invoices faster with automated capture, coding, matching, and approvals.

99%+ Data Accuracy

Ensure clean, reliable invoice data with AI plus human validation.

90% Touchless Processing

Automate most PO and non-PO invoices with minimal manual intervention.

67–75% Lower Processing Cost

Cut AP handling costs by reducing manual entry, errors, and rework.

46% Faster Invoice Payments

Speed up payment cycles with automated routing and reminders.

Duplicate Payment Protection

Prevent duplicate invoices with 100% accuracy and built-in detection across all suppliers.

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Real Results from Real Finance Teams

See how leading retailers streamline high-volume retail accounts payable workflows, improve accuracy, and keep stock moving with Kefron AP.

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The system’s insight into each invoice’s status has transformed our AP team’s workflow, offering unparalleled clarity and efficiency. The unanimous feedback: it’s a game-changer for easier, more effective

Colin McDougall,

Head of Group Transactional Services, Regatta Professional
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I knew that if we could free up time then we could focus much more on valuable tasks, this and the fact we could get much better visibility of the overall process made me choose Kefron AP.

Paul Jepson,

Financial Controller, 
Emma Bridgewater
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In my 30 years working within the AP function, Applegreen’s AP process was certainly one of the more complex I had come across. It was a massive challenge to undertake and I have been incredibly impressed with how Kefron AP handled it.

Sandrine Tugler,

Accounts Payable Manager, 
Applegreen
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I knew that if we could free up time then we could focus much more on valuable tasks, this and the fact we could get much better visibility of the overall process made me choose Kefron AP.

Paul Jepson,

Financial Controller, 
Emma Bridgewater

How AP Automation Works for Manufacturing Teams

Kefron AP automates every stage of invoice processing, keeping PO-heavy workflows moving across plants, warehouses, and suppliers.

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Invoice arrives via email or upload

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AI extracts and structures the data

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Data assurance team reviews flagged fields

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Invoice is coded, matched, and routed for approval

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Final validation and ERP sync

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Archived with full audit trail

Explore Our Customer Stories

Coffee-Making

How 200 Degrees Coffee Redeployed the Finance Team for Growth

200 Degrees replaced manual NetSuite invoice entry with Kefron AP, removing miscoding/missing invoices and shrinking processing from days to about an hour.

Product

Product:

Invoice Automation

Industry

Industry:

Food & Beverage 
/ Retail

ERP

erp:

NetSuite

Region

Region:

UK

Read Story
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How Regatta Delivered Sustainability in Finance with Paperless AP

Regatta replaced paper-heavy AP with Kefron AP, reducing manual workload and saving the equivalent of 424 trees per year through paperless invoicing.

Product

Product:

Invoice Automation

Industry

Industry:

Retail / Apparel

ERP

erp:

Infor

Region

Region:

UK, Global

Read Story
Applegreen-store

How Applegreen Centralised AP and Cut Queue Time by 80%

Applegreen implemented Kefron AP to centralise invoice intake, remove duplicates, and reduce invoice queueing time by 80% in three months, going fully paperless within six.

Product

Product:

Invoice Automation

Industry

Industry:

Retail / Fuel & Convenience

ERP

erp:

SAP

Region

Region:

IRE, UK, USA

Read Story
See All Customer Stories

Keep Stock Moving with Touchless Retail AP Automation

Automate capture, matching, and approvals to streamline your retail accounts payable workflows and stay ahead of suppliers and seasonal demand.

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Frequently asked questions:

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Can Kefron AP handle the high volume of PO invoices we receive from daily deliveries?

Yes. Kefron AP is built for PO-heavy retail AP automation environments. It automates 2- and 3-way matching at line level, even for high SKU counts and frequent deliveries across multiple stores or warehouses.

How does the system manage price and quantity discrepancies?

Discrepancies are flagged instantly and routed to the right approver. This prevents delays caused by GRN mismatches, price changes, partial deliveries, or stock issues.

Can store and regional managers approve invoices easily?

Yes. Invoices route automatically based on store, region, supplier, or value. Approvers get clear notifications and reminders to keep workflows moving without email chasing – ideal for AP automation for retail teams.

Will this reduce the volume of supplier queries we receive?

Absolutely. The Supplier Portal gives suppliers real-time status visibility and allows them to submit invoices directly, dramatically reducing emails and escalations.

Does Kefron AP integrate with retail ERP systems?

Yes. Kefron integrates with SAP, Oracle, Microsoft Dynamics, Sage, NetSuite, Sun Systems, and more without disrupting existing processes or store-level operations – a key requirement for retail accounts payable automation.

Can the system scale during seasonal spikes like Christmas or promotional periods?

Yes. Kefron AP scales automatically during peak periods, processing higher invoice volumes without needing temporary staff or overtime.

How does AP automation help protect retail margins?

By eliminating manual entry, preventing duplicate payments, and speeding up approvals, Kefron AP reduces processing costs and improves data accuracy – critical for margin control in retail accounts payable workflows.

Is the system compliant and suitable for audit-heavy retail environments?

Yes. Every invoice includes a full audit trail, timestamped actions, and searchable records, making audits faster, easier, and fully compliant.