Invoice Automation with Oracle
Kefron AP delivers seamless integration with Oracle for ease of processing and elimination of manual input of data. Sync your Oracle data including supplier lists and codes, tax and GL codes, as well as purchase order and GRN data for a touchless invoice processing.
Talk to us today about how we can help your business.
We bring you unparalleled expertise and an in-depth understanding of Oracle to deliver advanced invoice automation.
Challenges with Oracle & Oracle IDR
Oracle is powerful, but AP processes often remain manual, fragmented and
error-prone without automation. Here's where teams hit a wall
Limited Invoice Capture
Oracle uses template-based OCR and predefined extraction logic. While functional, accuracy can drop if invoice layouts deviate or when dealing with poor-quality scans.
Partial PO Issues
Oracle can perform basic PO matching when integrated with Oracle ERP, but exceptions often require manual intervention and rekeying.
Rigid Approvals
Oracle workflows are tied closely to Oracle ERP, which can be rigid and require IT support to customise.
Analytics & Reporting
Oracle reporting is ERP-centric, primarily operational, with limited real-time performance analytics for AP teams.
Poor Visibility
Tracking invoice status or identifying bottlenecks is difficult due to limited reporting and dashboard options.
Scalability
Scaling processing volumes often means increased infrastructure costs and internal IT project work. Deployments can take months.
Kefron AP has allowed us to step into a new era of efficiency. This new world is all about self-service and touch-free processes, thanks to its automated invoice processing system.”
Kefron AP has surpassed our expectations and streamlined the workflow in our AP department. Its flexibility has enabled us to design an automated communication system between our suppliers and internal finance team.”
Oracle Automation: Real-Time Sync
Suppliers Lists
Enhance your existing Oracle setup by integrating Kefron AP to manage supplier lists more efficiently. This mapping allows for automated updates and retrieval of supplier data, streamlining interactions between your procurement and accounts payable departments, and leveraging the strengths of both systems.
Tax Codes
Simplify tax compliance in your Oracle system with precise tax code mapping from Kefron AP. Ensure that all financial transactions comply with the latest tax regulations, and benefit from reduced manual efforts in tax calculations and financial reporting.
GL Codes
Strengthen financial tracking in Oracle through seamless GL code integration from Kefron AP. This ensures all financial transactions are accurately categorised, enhancing the clarity of financial insights and aiding in more effective budget management and reporting.
Purchase Orders
Optimise purchase order management by automating the data flow between Kefron AP and Oracle. This integration not only speeds up the purchase order lifecycle but also enhances the reconciliation processes, thereby boosting procurement efficiency and inventory control.
GRN Data
Streamline the reconciliation of Goods Received Notes (GRNs) with purchase orders by mapping GRN data from Kefron AP to Oracle. This facilitates real-time inventory updates and helps maintain precise stock levels, contributing to more efficient operations and financial accuracy.
Custom Segments
Tailor your financial analysis by integrating custom segments from Kefron AP into Oracle. This feature allows for detailed financial segmentation that aligns with your specific business requirements, enhancing strategic financial decisions and reporting.
Custom Columns
Expand the data reporting capabilities of Oracle by adding custom columns from Kefron AP. This integration enriches financial reports with additional, relevant data points, providing deeper insights and supporting nuanced strategic planning.
Custom Fields
Enhance data handling in Oracle by mapping custom fields from Kefron AP. This integration allows for the capture and use of specific data essential to your business processes, ensuring a comprehensive and efficient ERP system that adapts to your operational needs.
How it works?
Invoice Capture
Auto-upload paper invoices & e-invoices. Kefron AP reads and extracts required invoice fields.
Process
Auto-distribute eacg invoice to PO or Non-PO workflows for processing
Approval
Custom workflows auto-direct to pre-determined approvers via in-app notifications
Post to Oracle
Clean Validated data posted to ERP system. Access invoices anytime with keyword search & retrieve
Oracle Automation Benefits
- Better Control Cash Flow
- Reduce Query
- Eliminates Manual Entry
- Enjoy Greater Transparency
- Prevent Fraudulent Activity
- 360 Visibility
- Easy Integration
PO & 3-way matching
Adaptability includes multi-entity, multi-currency and multi-workflow capabilities for PO and Non-PO invoices with budget management and statement reconciliation.
SELF-SERVICE SUPPLIER PORTAL
Our Self-service portal empowers suppliers to manage their invoice requests and gain insight into invoice progress. Suppliers can log in to view the progress of specific outstanding invoices, log or answer queries, and avoid having to make calls.
Dynamic Data Capture
Our in-house technology provides exceptionally accurate data extraction for immediate visibility and payment.
Supplier Statement Reconciliation
Fast-track your monthly statement reconciliations with line matching capabilities.
Custom Workflows
Receive in-app notifications of discrepancies unique to your business including missing information for stringent verification.
Reports
Kefron AP comes with built-in AP Analytics Dashboards, a proactive solution to delivering real-time invoice data for better decision making. Any captured data can be reported upon.
Fully Managed Set-Up
We provide a fully managed Oracle integration set-up service, so your AP team don’t need to become experts in the black art of OCR management.
Trusted By
Advanced Oracle Integration Partner
Fast Implementation
Go live in weeks with advanced integration, quick setup, minimal disruption.
Continuous Optimisation
Our data specialists fine-tune the system for near-perfect accuracy, so you don’t have to.
Advanced Workflows
Designed specifically for AP teams, Kefron AP includes advanced, configurable workflows
Tailored Configuration
No one-size-fits-all, we customise everything to fit your finance team’s exact needs.
Ready to Explore Advanced Oracle Automation?
Picture a world with minimal errors, streamlined workflows, and unrivalled financial effectiveness. All this and more is achievable with the power of AP Automation!
Let us guide you towards a more efficient tomorrow.
Say Goodbye to Manual Invoice Processing
The Right AP Automation Software for Your Business
Embrace efficiency with Kefron AP. Integrating with any ERP system, it transforms complex data into valuable insights. Say hello to streamlined processes and cost savings.
What is involved in an AP Automation implementation?
Watch this video where we walk you through a typical AP Automation implementation project and help you to understand exactly what’s involved.
Top Considerations when Choosing an AP Automation Provider
Watch this video to find out the way to challenge AP Automation providers and make sure that you are choosing the right solution.
FAQ
What is Oracle invoice automation?
Oracle invoice automation uses technology to capture, match, and approve invoices automatically within Oracle ERP. This eliminates manual entry, speeds up approvals, and reduces errors. Solutions like Kefron’s are purpose-built to work seamlessly with Oracle Fusion and E-Business Suite.
How can I automate accounts payable in Oracle ERP?
You can automate AP in Oracle by integrating a dedicated AP automation platform that connects via secure APIs. This allows invoices, purchase orders, and payment data to flow automatically, with 2-way and 3-way PO matching built in.
Does Oracle ERP support 3-way PO matching?
Yes, Oracle ERP supports 3-way PO matching to verify invoices against purchase orders and receipts. AP automation tools built for Oracle, such as Kefron’s, perform this process automatically.
What’s the best AP automation software for Oracle Fusion?
The best AP automation software for Oracle Fusion is one that’s pre-integrated, quick to deploy, and flexible enough to handle multi-entity, multi-currency environments. Kefron offers a purpose-built solution that meets these needs.
Can I automate non-PO invoice processing in Oracle?
Yes. With an AP automation solution connected to Oracle, non-PO invoices can be routed automatically for approval based on your predefined workflows, with full audit trails.
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