Advanced Invoice Approvals
Complex approval workflows can slow down payments and limit cost control.
With Kefron AP’s invoice approvals automation, you get flexible, multi-level workflows tailored to your organisation's needs, instant notifications to keep approvals moving, and full organisation-wide control without extra fees.
Barriers to Effective Invoice Approvals
Managing invoice approvals often involves navigating rigid workflows that fail to meet organisational needs. Many AP teams encounter these challenges:
- Complex Approval Requirements: Multi-level, group, or hierarchical approvals create delays and inefficiencies.
- Payment Cycle Delays: Slow approvals lead to missed payment deadlines, impacting vendor relationships.
- Limited Cost Control Visibility: Lack of transparency makes it harder to enforce spending policies effectively.
Invoice Approvals Simplified
With our invoice approvals automation, you can streamline multi-level workflows, enforce departmental spend controls, and grant organisation-wide access—all without additional fees.
Our solution empowers your team to approve invoices quickly and efficiently, ensuring cost management stays on track while payment cycles remain smooth.
Streamline Your Invoice Approvals
Custom Workflows for Complete Flexibility
Kefron AP allows you to design approval workflows tailored to your organisation’s unique needs. Whether it’s multi-level, group, or department-specific approvals, the system adapts seamlessly to fit your structure.
- Configure workflows that align with your approval hierarchy.
- Use intuitive tools and instant notifications to simplify setup and approvals.
- Keep processes efficient and avoid bottlenecks at every stage.
Organisation-Wide Access at No Extra Cost
With Kefron AP, every team member can participate in the approval process without additional fees, ensuring a cost-effective approach to spend management.
- Add, remove, or update approvers without worrying about licensing charges.
- Provide unrestricted access to all stakeholders involved in managing spend.
- Enable organisation-wide collaboration without extra complexity.
Accurate Approvals for Smarter Spend Control
Kefron AP enforces workflows that align with your policies, ensuring every approval protects departmental budgets and improves cost management.
- Gain confidence with reliable approvals that safeguard your spend.
- Maintain full visibility and control across every stage of the process.
- Reduce risks by ensuring clear and accurate enforcement at all levels.
Who Benefits from Advanced Invoice Approvals?
AP Teams and Users
AP Teams and users experience a faster, more intuitive process with instant notifications to keep approvals moving. Streamlined workflows reduce delays and manual effort, ensuring day-to-day operations are more efficient and hassle-free.
AP Managers
Customisable workflows adapt to unique team structures, reducing the time spent resolving bottlenecks and allowing managers to maintain clear oversight of spending without manual intervention.
CFOs and Financial Controllers
CFOs and Financial Controllers benefit from greater control and visibility over organisational spending. Kefron AP’s advanced workflows ensure that every approval aligns with financial policies and budgets, enabling better cost management, compliance, and forecasting.
Key Benefits of Advanced Invoice Approvals
- Dynamic Workflow Adaptability
- Enhanced Security and Accountability
- Cross-Departmental Collaboration
- Faster Exception Handling
- Custom Reporting for Deeper Insights
Kefron AP’s workflows are designed to adapt to changing business needs, ensuring flexibility in every situation, from urgent approvals to evolving organisational structures.
- Real-Time Adjustments: Approvers can be added, removed, or changed instantly without disrupting ongoing workflows.
- Custom Scalability: Tailor workflows for one-time projects or recurring needs, making approvals future-ready.
Every approval is tracked with detailed audit trails, providing complete visibility and security for your organisation’s financial processes.
- Full Transparency: Easily trace who approved or modified invoices at any stage of the process.
- Risk Mitigation: Strengthen internal controls with automated checks and enforced workflows.
Kefron AP bridges the gap between departments, ensuring everyone involved in the approval process has access to the same information.
- Unified Workflows: Centralise invoice approvals for better communication and transparency.
- Improved Team Efficiency: Reduce back-and-forth communication by streamlining inter-departmental approvals.
Kefron AP identifies and resolves exceptions quickly, directing discrepancies to the right approver to avoid delays.
- Proactive Notifications: Automatically flag and escalate issues to ensure faster resolution.
- Efficient Resolution: Intelligent workflows eliminate the need for manual tracking or follow-ups.
Kefron AP provides robust reporting tools, offering valuable insights into your approval processes and overall efficiency.
- Workflow Optimisation: Identify bottlenecks and implement data-driven improvements.
- Detailed Analysis: Track trends, performance metrics, and approval timelines effortlessly.
Invoices can now be sent directly to Kefron AP by suppliers and staff, where they are read by the system, allocated a code and forwarded to the right approver. On average, the time it took to process an invoice was 63 days. Since going live with Kefron AP, we are averaging 22 days. So an immediate and significant impact”
Ready to Automate?
Talk to an AP Specialist
- Calculate the true cost of your current AP process
- Identify bottlenecks
- Assess if your AP process is suitable for automation
- Calculate the real business case for AP Automation
FAQ: Invoice Approvals
What is the invoice approval process?
The invoice approval process is a critical step in accounts payable where invoices are reviewed, validated, and approved for payment. This process typically involves matching the invoice to corresponding purchase orders and goods receipts, verifying amounts and terms, and routing the invoice through the appropriate approvers. Automation tools like Kefron AP streamline this process, ensuring efficiency and accuracy.
Why do invoices need to be approved?
Invoices must be approved to ensure that payments are accurate, legitimate, and align with the organisation’s spending policies. Approval processes verify that goods or services were delivered as agreed, prevent fraudulent transactions, and help maintain compliance with internal controls and external regulations.
How do I ask for invoice approval?
To request invoice approval, submit the invoice along with supporting documents such as purchase orders, goods receipts, or contracts to the designated approver(s). Many organisations use automation tools to streamline this process, automatically routing invoices to the right approvers with notifications to prompt action.
What needs to be checked while approving an invoice?
When approving an invoice, it’s important to check:
- Whether the invoice matches the purchase order and goods receipt.
- That the quantities, pricing, and terms are correct.
- That the vendor details and payment terms align with the agreement.
- Whether the invoice complies with organisational policies and budget limits.
Automated systems like Kefron AP make this process faster and more reliable by flagging discrepancies automatically.
What is automated invoice approval?
Automated invoice approval is a process where technology streamlines the review and validation of invoices. Tools like Kefron AP use workflows and AI to match invoices to purchase orders and route them to the right approvers, reducing manual effort and speeding up the approval process.
Can automated invoice approvals integrate with existing systems?
Yes, most automated invoice approval solutions, including Kefron AP, integrate seamlessly with enterprise systems like ERPs or accounting software. This integration ensures a smooth transition from manual processes and maintains data consistency across platforms.
Is automated invoice approval suitable for small businesses?
Automated invoice approvals are ideal for businesses of all sizes. For small businesses, they reduce administrative workload and ensure payments are processed accurately and on time. Scalability also means the system can grow alongside the business.
What challenges does automated invoice approval solve?
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