AP Automation for Education
Graduate to effortless AP Automation
In the education sector, streamlined financial management is crucial for smooth operations and expansion. Kefron’s AP Automation introduces a transformative approach to the traditional accounts payable workflow, optimising it for precision and efficiency.
This innovation not only accelerates invoice processing but also enhances supplier partnerships and financial clarity, embodying the pinnacle of AP automation for education. With our specialised solutions, institutions can achieve a new standard in financial process automation, unlocking significant strategic value.
Education sector AP solution
2 or 3 Way PO Matching
Enables efficient PO invoice processing through intuitive matching, streamlining the tracking and approval of purchase order-related invoices.
Automated Coding
Handles ad-hoc non-PO invoices with a robust process that minimises manual data entry and errors through automated coding, ensuring accurate processing and categorisation.
Invoice Analytics Dashboard
Provides real-time insights into invoice data, offering actionable intelligence for better decision-making and strategic financial management.
Self-Service Supplier Portal
Empowers suppliers with tools to manage their invoices, enhancing communication and streamlining the accounting processes between businesses and their suppliers.
Supplier Statement Reconciliation
An interactive feature for error-free reconciliation, ensuring accurate spend control and financial integrity.
Intelligent Data Extraction & Easy Capture
Utilises Machine Learning and AI for automatic and accurate data capture from invoices, facilitating touch-free processing and significantly reducing manual efforts and errors.
Enhanced Communication & Approval
Allows for direct on-invoice communication, enabling faster review, approval processes, and accountability, while effectively reducing processing bottlenecks.
Advanced Invoice Tracking
Ensures efficient invoice management through sophisticated tracking features, including automatic notification reminders and prioritisation of urgent invoices
Audit-Ready System
Creates a compliant environment ready for both internal and external audits by providing searchable access to any invoice and its accompanying details, ensuring compliance and transparency.
Financial process automation for education sector
- Efficiency & Time Savings
- Cost Reduction
- Compliance & Fraud Prevention
- Vendor Relationships
- Visibility & Control
- Scalability for Growth
Automating Invoice Processing
Kefron AP digitises the entire invoice process, significantly reducing the time needed for data entry, verification, and processing of invoices. It automates repetitive tasks, allowing finance teams to focus on more strategic work.
Lowering Invoice Processing Expenses
By automating invoice processing, Kefron AP lowers the cost per invoice processed. This reduction arises from minimising manual interventions, reducing errors, and accelerating the invoice lifecycle, which together contribute to lower overall operational costs.
Maintaining Audit Trails
The system maintains detailed audit trails for every invoice processed, enhancing transparency and accountability. This supports compliance with financial regulations and aids in identifying discrepancies that could indicate fraudulent activities.
Ensuring Timely Payments
By streamlining the invoice approval and payment process, Kefron AP ensures timely payments to vendors, enhancing trust and relationships. The system’s efficiency can also lead to opportunities for early payment discounts, further benefiting the organisation.
Real-Time Invoice Monitoring
Kefron AP provides 360° visibility of the invoice processing workflow, enabling finance leaders to monitor the status of invoices in real-time. This increased transparency allows for better cash flow management and strategic financial decision-making.
Adapting to Business Expansion
The solution is designed to be scalable, accommodating increasing volumes of invoices as the business grows. This flexibility ensures that the AP process remains efficient and effective, regardless of the company’s size or invoice volume.
Did you know?
Making the right choice in invoicing automation software is essential.
It brings unparalleled savings up to
99%
touch-free
processing
67%
quicker invoice
approval
46%
faster invoice
payments
Advanced AP Automation for Education
Ready to discover how Kefron AP can revolutionise educational financial processes with advanced AP Automation? Explore our bespoke education sector AP solutions, designed to streamline financial operations in schools and elevate your institution’s strategic financial management.
How AP Automation Works?
Invoice Capture
Auto-upload paper invoices & e-invoices. Kefron AP reads and extracts required invoice fields.
Process
Auto-distribute each invoice to PO or Non-PO workflows for processing
Approval
Custom workflows auto-direct to pre-determined approvers via in-app notifications
Post to ERP
Clean Validated data posted to ERP system. Access invoices anytime with keyword search & retrieve
Integration with Your ERP for Education Excellence
Kefron AP seamlessly integrates with leading ERP systems, boosting AP automation for education.
Our dedicated success team ensures smooth setup with your educational institution's accounting system, enhancing education sector AP solutions and financial process automation in schools.
AP Automation in Education
“We do not have to store the paper copies any longer and it is so easy to go back and check any invoice or provide information during an external audit. By combining Kefron AP and AccountsIQ, we have implemented an online approval system for our budget holders”
Basanta Silwal
Finance Manager
FAQ
What is AP automation for education?
AP automation for education refers to the use of advanced software solutions to streamline and optimise accounts payable processes in educational institutions. It simplifies invoice processing, enhances accuracy, and improves financial management efficiency.
How can education sector AP solutions benefit schools and universities?
Education sector AP solutions offer schools and universities a way to reduce manual work, minimize errors, and free up valuable resources. This automation allows for better financial oversight, faster processing times, and improved supplier relations.
Can Kefron AP help with streamlining invoice processing in educational institutions?
Yes, Kefron AP specialises in streamlining invoice processing by automating and digitizing the entire AP workflow. This leads to faster processing, reduced paperwork, and more accurate financial records for educational institutions.
What support does Kefron offer for implementing AP automation in educational settings?
Kefron provides a comprehensive support package that includes a dedicated success team for setup, ongoing technical support, and training for staff. This ensures that educational institutions can smoothly transition to and fully leverage AP automation.
Ready to transform your Education AP processes?
Book a demo and learn how your business can benefit from AP Automation
- Calculate % of current process that can be automated touch-free
- Identify bottlenecks in your current process
- Calculate your first year ROI
- Tailored demo to your AP Processes
Please confirm your country