Smart Records and Information Management Without the Paper Chaos
Store, access, and protect your physical and digital records with total clarity. Kefron helps finance, operations, and compliance teams eliminate clutter, speed up retrievals, and stay audit-ready.
Trusted by Leading Organisations Worldwide
Finance, legal, healthcare, and public sector teams rely on Kefron to store and manage critical records – securely, efficiently, and with full peace of mind.
Why Finance and Ops Teams Are Choosing Kefron
Managing sensitive records isn’t just about document storage – it’s about access, control, and confidence. Here’s why organisations trust Kefron as their long-term records partner.
Local, Personal Support
Free your AP team from manual tasks so they can focus on higher-value finance priorities.
The UK & Irish Expertise
Track every invoice, approval, and exception instantly, with full audit trails and zero bottlenecks.
Trusted by Customers
Cut re-keying and mistakes with a 99% accurate automatic invoice system.
Continuous Innovation
Faster approvals and routing reduce delays, build supplier trust & eliminate late payments.
Records and Information Management Made Easy
From off-site document storage to climate-controlled vaults and backup tape protection, Kefron gives your organisation total confidence and control over your physical records.
Document Storage That Works for You
Our off-site document storage helps finance and operations teams reclaim space, simplify audits, and find files in seconds.
- Barcode-indexed for rapid retrieval
- ISO-certified storage environments
- Scan-on-demand for digital access
Vault & Deed Storage for Critical Records
Protect your most sensitive documents – deeds, legal files, and high-value assets – with climate-controlled, ultra-secure vault storage.
- Temperature and humidity controlled
- 24/7 monitored access
- Ideal for legal, financial, and real estate records
Backup Tape & Media Storage
Off-site protection for your business-critical data. Secure your backup tapes, drives, and archives in a disaster-proof environment.
- Fire- and flood-resistant facilities
- Chain-of-custody tracking
- Full compliance with GDPR and industry standards
On-Site Records Management
Bring order to your internal archives with expert-led document management services right at your premises.
- On-site cataloguing and indexing
- Retention scheduling and file audits
- Ideal for large, decentralised record libraries
Built for Safety, Security, and Peace of Mind
We prioritise the protection of your documents and records with advanced systems that safeguard against fire, flood and intrusion, ensuring complete file and document security at every stage.
Fire
Safety
Our records centres feature early smoke detection, 24/7 monitoring, and trained wardens for the highest safety standards.
Flood Protection
Each facility is outside flood-risk zones, with raised storage systems, roof inspections, and ongoing environmental checks.
Physical Site Security
Sites are protected by 24/7 CCTV, monitored alarms, and secure access systems to prevent unauthorised entry.
IT
Protection
Our infrastructure includes encryption, firewalls, disaster recovery, and power backup for full resilience and compliance.
CASE STUDIES:
Hear More from Teams Like Yours
From smoother audits to clutter-free offices, see how teams manage records with less stress and more confidence.
Resources:
Expert Insights on Records and Information Management
Stay ahead of audits, retention policies, and information risks with curated guides and tools designed for finance and operations leaders.
Ready to Take Control of Document Storage?
Secure your documents, reduce risk, and reclaim space, without the stress of manual storage. Let Kefron handle the complexity, so your team can focus on what matters.
Frequently asked questions:
What is records and information management?
Records and information management (RIM) is the practice of securely storing, organising, and controlling access to an organisation’s information throughout its lifecycle, from creation to archiving or disposal. It ensures compliance with regulations, reduces risk, and makes information easier to retrieve when needed.
What are examples of records in business?
Examples of records include employee files, contracts, invoices, deeds, medical records, financial reports, and even digital files like emails or scanned archives. Essentially, any document that provides evidence of a transaction, decision, or obligation can be considered a record.
Why is records management important?
Effective records management protects sensitive data, supports compliance with GDPR and other regulations, reduces storage costs, and ensures that information is always available when required, whether for audits, legal requests, or day-to-day operation
What are the 4 types of records?
The four main types of records are:
- Administrative records – day-to-day operational documents like policies or internal reports.
- Financial records – invoices, statements, payroll, and audit files.
- Legal records – deeds, contracts, and agreements.
Historical/archival records – long-term documents kept for compliance or legacy reasons.
How are records stored securely?
Records can be stored in purpose-built facilities for paper files, vaults for sensitive items like deeds or media, and digital repositories for scanned or electronic records. At Kefron, we use ISO 27001-certified systems and GDPR-compliant processes to ensure both physical and digital information is fully protected.
What is the difference between records and information management?
Records management focuses specifically on the handling of official records, like contracts, deeds, or invoices. Information management takes a broader view, covering both structured and unstructured data across the organisation, including emails, digital files, and workflows
What are the biggest challenges in records management?
Common challenges include keeping up with compliance rules, managing hybrid formats (paper + digital), handling high volumes of data, and ensuring fast retrieval. A professional records management partner helps organisations overcome these issues with secure storage and digital access solutions.
How long should records be kept?
Retention periods vary depending on the type of record and legal requirements. For example, financial records often need to be retained for at least 6–7 years, while deeds or property documents may need to be preserved indefinitely.