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DOCUMENT SCANNING SERVICES & CAPTURE SOLUTIONS

Digitally capture your documents and data to complement your business processes

DOCUMENT SCANNING SERVICES & CAPTURE SOLUTIONS

Digitally capture your documents and data to complement your business processes

Information and data is held on documentation throughout your organisation. Under GDPR, Personally Identifiable Information (PII) relating to customers, suppliers, staff and third parties need particular attention.

We have the ability to intelligently capture documents, to find and capture data – including the all-important PII that is subject to GDPR, and to make it readily accessible and available for processing.

Information that is digitally extracted can also be used to assist your business processes, for example automation of customer on-boarding forms, invoicing, PODs, claim forms and supplier documentation.

For the purposes of Robotic Process Automation, once a document is scanned, data can be found, extracted and used. Furthermore, all text can be converted to a searchable format for easy and intelligent referencing.

Check out our capture solutions below or talk to us today for help finding the right solution for your business.

CUSTOMER FOCUSED PROCESS

Our wealth of industry knowledge providing commercial scanning services has helped us to develop a customer focused process:
  1. Kefron will conduct a discovery session with key stakeholders to understand your business processes
  2. We will prepare a digital scanning/capture solution to meet with these procedures
  3. Our process is agreed and an SLA is signed
  4. Documents and data are routed to Kefron and digitised according to the agreed solution
  5. Kefron can intelligently capture information, extract it using Optical Character Recognition (OCR) technology and feed the data into the next stage of your business process
  6. We index data against specific classifications and output the data to a pre-agreed format
  7. Data is securely transferred to your organisation in digital format

"We chose Kefron to provide us with a scanning and capture service because of the familiarity with Kefron’s service and because our contact in Kefron was quick to respond to various questions we had along the way. Kefron has provided us with an excellent and reliable service and we wouldn’t hesitate to recommend them."

GOODMAN UK LIMITED

BENEFITS

IMPROVE EFFICIENCY

Automate your business processes to drive efficiency and increase productivity in your organisation

INCREASE ACCESSIBILITY  

Allow for your information to be instantly emailed or viewed concurrently by a number of authorised users to support data privacy and GDPR compliance

REDUCE COSTS

Eliminate storage and access fees, reduce IT and paper costs, make your information easier and less costly to retrieve and use and save on the cost of expensive office space

SHARE INFORMATION

Good organisation and management of records allows for easy access to information and improves your capacity to collaborate and share information

GDPR COMPLIANCE

Capture Personally Identifiable Information (PII) on documents of any kind and make it easier to facilitate Data subject rights under GDPR.

ENVIRONMENT

Less paper is better for the environment

DISASTER RECOVERY

Reduce the chances of losing your company’s most vital asset, its information

MOBILITY

Digitally captured data can be integrated with your secure mobile systems allowing associates to access information remotely

SECURE DATA AND DOCUMENT SCANNING SERVICES

Our systems and processes comply with ISO 27001 for information security management. This accreditation demonstrates our compliance with industry regulations including data protection, privacy and IT governance

SCAN-ON-DEMAND

We offer a scan-on-demand service by combining our document storage and scanning services.

Where customers need to gain access at short notice to any archived files in storage, our scan-on-demand service enables easy online access to your documents quickly and efficiently.

The digitised files are indexed and transferred to you securely via encrypted email or uploaded to a cloud-based document management system.

This service can create one central environment from which clients can retrieve records whenever the need arises.

LEARN MORE ABOUT OUR DOCUMENT SCANNING SERVICES & CAPUTURE SOLUTIONS

Read our case studies and discover how digitally extracted information can be used to assist your business processes.
Read our blog on how a Digital Mailroom can boost your business’s recovery during the Covid-19 crisis.
We are here to help. For more information on Scanning & Capture Services, contact us today to talk to one of our experts.

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