Invoice Matching Software (Line-Level)

Automated Invoice Matching in AP with Line-Level Precision

Kefron reconciles invoices at line-item level, pushes clean matches forward automatically, and routes only true mismatches into an exception workflow your team can clear fast.

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Trusted by Leading Organisations Worldwide

Finance, legal, healthcare, and public sector teams rely on Kefron to store and manage critical records – securely, efficiently, and with full peace of mind.

Why Invoice Matching Matters in Accounts Payable

According to Kefron’s research across 1,200+ finance teams, invoice matching is consistently a top AP pain point because small discrepancies create outsized delays. It leads to:

Manual verification, rework, and repeated checks.

Back-and-forth with buyers, receiving, or suppliers.

Delayed approvals, payment cycles, and close timelines.

Avoidable supplier disputes and credit note churn.

Features Built for Invoice Matching at Scale

This is the matching engine and exception workflow AP teams use to keep PO invoices moving, without turning every invoice into a manual investigation.

Line-Level Matching Engine

Match invoices to POs (2-way) or POs + GRNs (3-way) at the item/qty/price level, so routine invoices pass through with minimal touch.

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Key Benefits of Line-Level Invoice Matching

Line-level invoice matching reduces the day-to-day AP drag, so invoices move faster, exceptions shrink, and month-end stays clean even as volume grows.

Faster Invoice Throughput

More invoices move from receipt to approval without delays or chasing.

Fewer Exceptions to Manage

AP spends less time on rework and more time on true outliers only.

Cleaner Month-End Close

Less cleanup and more predictable payable timelines.

Stronger Financial Control

More confidence that invoices align to what was ordered and received.

Lower Cost per Invoice

Reduce manual touches across PO invoices without adding headcount.

Better Supplier Experience

Fewer disputes and credit notes, and more on-time payments.

Core Invoice Matching KPIs to Start Tracking Today

Automation only counts when invoices move through coding and approvals cleanly, with fewer duplicates, less manual correction, and faster cycle times.

Touch-Free Match Rate

Invoices matched automatically, without manual AP review.

Exception Rate

Invoices flagged due to mismatches or missing data.

Exception Resolution Time

Average time to clear exceptions and move forward.

Invoice-to-Approval Cycle Time

Time spent from invoice receipt to approved status.

Line-Level Match Accuracy

Accuracy of matching at item, quantity, and price.

Unmatched Invoice Volume

Invoices waiting on PO/GRN completion or resolution.

Who Benefits from Automated Invoice Matching

Invoice matching runs smoother when each team gets fewer exceptions, clearer visibility, and faster resolution, without expanding headcount.

AP Teams & Users

Spend less time checking every invoice line and more time clearing only the ones that genuinely need review.

AP Managers

Reduce bottlenecks, improve visibility into what’s stuck, and standardize how mismatches get resolved.

CFOs & Financial Controllers

Improve control and auditability with cleaner payables data and fewer preventable payment errors.

How Invoice Matching Works in 4 Steps

A straightforward flow that takes invoices from arrival to approved, coded, and synchronised, so AP isn’t stuck doing manual cleanup between steps.

Capture the Supplier Invoice

Invoices arrive through your normal channels and are prepared for matching.

Pull the Reference Records

Invoices are aligned to the correct PO (and GRN if required) and ready for reconciliation.

Match at Line Level

Clean invoices match automatically; mismatches are flagged with clear context.

Resolve Exceptions

AP clears discrepancies in one workflow and sends validated outcomes to your ERP.

ERP Integration Without the Headaches

Kefron AP connects seamlessly to any ERP system, working alongside your existing ERP. No disruption. No heavy IT lift.

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CASE STUDIES:

Real Results from Real Finance Teams

Here’s how finance teams are transforming their work with Kefron’s invoice matching software.

Instead of manually inputting data, I am looking forward to the next weeks’ tasks, going through documents to make sure they are right, and checking prices that I haven’t been able to do for a long time. Kefron AP is a lot easier to use and much more detailed. Now I can see all invoices on the Kefron system and at what stage each invoice is at.”

Keep Invoices Moving Without Manual Matching Chaos

See how Kefron AutoMatch delivers line-level invoice matching, faster exception resolution, and cleaner AP outcomes.

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Frequently asked questions:

What is invoice matching in accounts payable?

Invoice matching is the process of comparing a supplier’s invoice with related purchase orders (POs) and goods receipt notes to ensure all details align. It’s a critical step in the accounts payable process to verify accuracy before approving payments.

What is line-level invoice matching?

Line-level invoice matching involves comparing each individual line item on an invoice with the corresponding line items on the purchase order and goods receipt. This ensures a more detailed and accurate reconciliation process compared to summary-level matching.

How does PO AutoMatch improve matching?

PO AutoMatch streamlines the process by:

Automating touch-free matching with AI.
Flagging discrepancies and suggesting fixes at the line-item level.
Providing real-time insights and performance tracking through the Kefron AP Dashboard.

Can invoice matching automation integrate with existing systems?

Yes, solutions like PO AutoMatch are designed to integrate seamlessly with ERP and finance systems, ensuring smooth adoption without disrupting current workflows.

How does automated invoice matching work?

Automated invoice matching uses AI-powered systems like PO AutoMatch to compare invoices with purchase orders and goods receipts. These systems flag discrepancies, suggest corrections, and process matched invoices without manual intervention, saving time and reducing errors.

Why is automated invoice matching important?

Automating invoice matching reduces manual effort, prevents errors, accelerates payment cycles, and ensures compliance with regulations. It’s essential for AP teams dealing with high volumes of invoices.

What is a touch-free score in invoice matching?

A touch-free score measures the percentage of invoices processed without manual intervention. With PO AutoMatch, businesses can achieve benchmarks of 75-85% touch-free processing, significantly reducing workload for AP teams.

What types of businesses benefit from automated invoice matching?

Automated invoice matching is beneficial for businesses of all sizes, especially those with high invoice volumes, complex procurement processes, or a need for detailed reconciliation at the line-item level.