Invoice Data Capture Software

Automated Invoice Capture for AP with 99% Accurate Extraction

Kefron AP delivers invoice capture as a complete Data Service, combining invoice OCR software, machine learning, and expert validation for consistently accurate results.

Book a Demo

Trusted by Leading Organisations Worldwide

Finance, legal, healthcare, and public sector teams rely on Kefron to store and manage critical records – securely, efficiently, and with full peace of mind.

Why Invoice Capture Matters in Accounts Payable

Manual invoice processing creates preventable delays, exceptions, and rework, especially when invoice data isn’t reliable enough for automation.

Reduce manual keying

and correction loops in invoice data capture.

Improve accuracy

and consistency across invoice data extraction.

Accelerate approvals

and payment cycles by minimizing exceptions.

Scale invoice volume

without adding headcount and staying audit-ready.

Invoice Extraction Software That Goes Beyond Basic OCR

Most invoice extraction software captures data, then leaves your AP team to chase errors, fix fields, and clean up exceptions.

Kefron AP is built for automation-ready invoice capture:

High-coverage invoice OCR software for header fields + line items across real-world invoice formats
Template-free learning that adapts to new suppliers and reduces exceptions over time
A validation layer that keeps extracted data consistently reliable for downstream processing

Everything You Need for Touchless Invoice Capture

Centralise invoice data capture, run invoice data extraction, apply validation and rules, and keep exceptions controlled, without adding manual work.

Capture Invoices from Any Channel

Capture invoices from email, uploads, and scanned paper, then centralise every document in one searchable AP workspace instantly.

Book a Demo

Invoice Capture KPIs That Prove Automation Is Working

Invoice capture only helps if the extracted data is usable. Track these KPIs to measure accuracy, exceptions, and how quickly invoices become ready for processing.

Data Extraction Accuracy Rate

% of extracted invoice data fields delivered correctly.

Touchless Invoice Capture Rate

% of invoices captured with no manual correction required.

Exception Rate

% of invoices flagged due to missing, uncertain, or non-compliant data.

Receipt-to-ERP-Ready Time

Avg. time from invoice receipt to validated, usable output.

Capture-to-Approval Cycle Time

Time from invoice capture to approval-ready workflow stage.

Cost per Invoice Captured

Processing cost reduction driven by fewer exceptions + less manual effort.

Who Benefits from Invoice Capture Automation

Invoice capture runs smoother when each team gets accurate data, fewer exceptions, and clearer visibility.

AP Teams & Users

Stop manual keying and correction loops – invoice capture becomes consistent, and you focus only on true exceptions.

AP Managers

Reduce bottlenecks, standardise invoice data capture across teams, and gain clear exception visibility.

CFOs & Financial Controllers

Cleaner payables data, better control, and fewer reporting issues from reliable invoice data extraction.

How Invoice Capture Works in 4 Steps

A simple workflow to capture invoices from any source, run invoice OCR software, validate invoice data extraction, and export ERP-ready outputs.

Capture the Invoice

Collect invoices from email, uploads, scanned paper, or portals, then centralise every document in one searchable AP workspace for teams.

Invoice OCR + Extract Data

Use invoice OCR to extract header fields and line items automatically across PDFs, XML, EDI, and scanned formats consistently fast.

Validate Data

AI + human validation delivers 99% accurate invoice data capture and flags only uncertain fields for fast review, without rework loops.

Export ERP-Ready Data

Push clean, validated invoice data extraction outputs into your AP workflow / ERP integration path with full traceability and audit support.

ERP Integration Without the Headaches

Kefron AP connects seamlessly to any ERP system, working alongside your existing ERP. No disruption. No heavy IT lift.

View All Integrations

CASE STUDIES:

Real Results from Real Finance Teams

Here’s how finance teams are transforming their work with Kefron’s automated invoice data capture.

Instead of manually inputting data, I am looking forward to the next weeks’ tasks, going through documents to make sure they are right, and checking prices that I haven’t been able to do for a long time. Kefron AP is a lot easier to use and much more detailed. Now I can see all invoices on the Kefron system and at what stage each invoice is at.”

Turn Invoice Capture Into a Reliable Input for AP Automation

See how Kefron AP delivers automated invoice capture with validated invoice data extraction, so invoices move faster, exceptions drop, and your team stops cleaning data.

Book a Demo

Frequently asked questions:

What is invoice capture?

Invoice capture refers to the process of using technology to automatically extract data from invoices received in various formats, such as paper documents, PDFs, or electronic invoices. This technology converts the information into a digital format for seamless processing in accounts payable systems.

What is data extraction in invoice processing?Data extraction in

Data extraction in invoice processing involves the use of advanced technology to identify and retrieve key information from invoices, including vendor details, invoice numbers, dates, and amounts. It converts information from various invoice formats into structured data for streamlined processing and analysis.

How accurate is automated invoice data extraction?

Automated invoice data extraction tools like Kefron AP achieve accuracy rates of up to 99%, significantly reducing manual errors. Advanced technologies like Optical Character Recognition (OCR) and AI ensure reliable, precise data capture even from complex or multi-format invoices.

Can data extraction handle invoices in different languages or currencies?

Yes, modern data extraction solutions are equipped to process invoices in multiple languages and currencies, making them ideal for businesses dealing with international suppliers and transactions.

Can the invoice capture feature integrate with existing financial software?

Yes, the invoice capture and data extraction feature is designed to integrate seamlessly with most existing financial and accounts payable software. This integration facilitates the smooth transfer of data into your financial system for immediate processing and reconciliation.

What is invoice data extraction?

Invoice data extraction is the process of using technology, such as machine learning and Artificial Intelligence (AI), to automatically extract key information from invoices. This includes data such as supplier names, invoice numbers, dates, line items, and amounts. With solutions like Kefron AP, this process converts unstructured invoice data from formats like PDFs, paper documents, or emails into structured digital formats, ready for seamless processing in accounts payable (AP) systems. It eliminates manual data entry, reduces errors, and improves efficiency.

What is the difference between invoice capture and invoice data extraction?

Invoice Capture: The process of scanning and digitising invoices, converting physical or digital invoices into an electronic format.
Invoice Data Extraction: The next step, where specific key details (e.g., supplier names, invoice numbers, dates, and amounts) are identified and retrieved from the digitised invoice for structured processing.

Can invoice data extraction handle different formats like PDFs, paper invoices, and XML?

Yes, modern invoice data extraction tools, including Kefron AP, are designed to process invoices in various formats:

PDFs: Extract data directly from digital documents.
Paper Invoices: Use scanning technology to digitise and extract data.
Electronic Formats: Capture information from XML, EDI, or other digital invoice formats.

How does the invoice data extraction feature work?

The data extraction feature utilises advanced algorithms, machine learning and AI technology to identify, extract, and interpret key information from invoices, such as vendor details, dates, invoice numbers, and amounts. This automated process minimises manual entry and improves data accuracy.

How do I capture information from an invoice?

To capture information from an invoice, businesses can leverage Accounts Payable automation tools like Kefron AP. These tools use advanced technologies to scan and extract relevant data from invoices, regardless of format (PDFs, paper, or electronic files).

Here’s how it works:

Input: Upload the invoice via email, scan, or file upload.
Extraction: The system automatically extracts details such as supplier information, invoice number, and line items.
Validation: The extracted data is verified for accuracy, often against business rules.
Integration: The data is seamlessly integrated into your ERP or financial software for processing.

Kefron AP simplifies this process, streamlines workflows, and ensures your team can focus on higher-value tasks instead of manual data entry.