Automated Invoice Processing Software

Automated Invoice Processing That Eliminates Rework

Simplify accounts payable with an automated invoice processing system that captures invoices from any channel, validates data, applies coding, routes approvals, and exports ERP-ready outputs.

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Trusted by Leading Organisations Worldwide

Finance, legal, healthcare, and public sector teams rely on Kefron to store and manage critical records – securely, efficiently, and with full peace of mind.

Why Automate Invoice Processing?

Most AP teams don’t lose time on invoices; they lose time on manual fixes caused by errors, stalled approvals, and scattered documents.

Eliminate manual

entry mistakes that delay processing and break reporting.

Reduce approval

bottlenecks with clear routing and automated reminders.

Centralise invoices

from email, XML, and paper in one workspace.

Improve control

audit readiness, and visibility as invoice volume grows.

AI Invoice Processing That Goes Beyond “Extraction”

Most “automated invoice processing” systems digitise invoices, but AP still spends time fixing data, applying coding, chasing approvals, and rebuilding visibility for audit and reporting.

Kefron AP is built to complete the full invoice processing workflow:

Validated invoice data so outputs are reliable for coding, approvals, and reporting (not “check and correct”).
Automated coding that learns from past transactions and applies consistent cost allocation.
Approval workflows with audit trail so invoices move faster with clear authorisation and traceability.
Dashboards + searchable document centre so invoice status, retrieval, and reporting are always available.

Everything You Need for Automated Invoice Processing

Automate coding, approvals, visibility, and ERP-ready outputs in one workspace, while still capturing invoices from any channel and keeping data accurate.

Capture Invoices from Any Channel

Invoices are digitised and routed automatically regardless of their format, eliminating manual sorting, errors, and delays.

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Invoice Processing Automation KPIs That Matter

Automation only counts when invoices move through coding and approvals cleanly, with fewer duplicates, less manual correction, and faster cycle times.

Invoice Data Accuracy Rate

% of invoice fields processed correctly without manual correction.

Touchless Processing Rate

% of invoices processed end-to-end with no manual entry or rework.

Duplicate Prevention Rate

% of duplicate invoices detected before they re-enter the workflow.

Approval Cycle Time

Avg. time from invoice received to fully approved.

Processing Time per Invoice

Avg. time to process an invoice (up to 97% faster).

Cost per Invoice Processed

Processing cost reduction driven by fewer manual touches.

Who Benefits from Automated Invoice Processing

Invoice capture runs smoother when each team gets accurate data, fewer exceptions, and clearer visibility.

Finance Teams

Gain real-time visibility into invoice status and financial data, reduce manual errors, and improve reporting accuracy.

Accounts Payable Teams

Streamline daily work with automated data capture, coding, and approvals – spend less time fixing issues and chasing status.

CFOs & Financial Controllers

Improve cash flow control and with faster turnaround, stronger financial controls, and lower processing costs.

Business Owners

Scale invoice volume without adding overhead, reduce operational cost, and keep vendor relationships smooth.

How Automated Invoice Processing Works in 5 Steps

A straightforward flow that takes invoices from arrival to approved, coded, and synchronised, so AP isn’t stuck doing manual cleanup between steps.

Capture + Centralise

Invoices arrive by email, XML, or paper – Kefron digitises them and routes them into one central AP workspace so nothing gets lost or delayed.

Extract + Confirm Key Fields

Kefron pulls the invoice essentials and confirms the data is reliable, so downstream coding and approvals don’t turn into rework.

Code Automatically

Invoices are coded with AI automation that learns from past transactions and user behaviour, pre-filling cost codes to keep allocation consistent.

Analyse Spend

Cost coding supports both high-level summaries and granular activity breakdowns, giving finance clearer insight without adding extra admin steps.

Approve + Sync

Invoices move through multi-level/custom approvals with notifications and full traceability, then Kefron synchronises ERP-ready outputs.

ERP Integration Without the Headaches

Kefron AP connects seamlessly to any ERP system, working alongside your existing ERP. No disruption. No heavy IT lift.

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CASE STUDIES:

Real Results from Real Finance Teams

Here’s how finance teams are transforming their work with Kefron’s automated invoice processing system.

Instead of manually inputting data, I am looking forward to the next weeks’ tasks, going through documents to make sure they are right, and checking prices that I haven’t been able to do for a long time. Kefron AP is a lot easier to use and much more detailed. Now I can see all invoices on the Kefron system and at what stage each invoice is at.”

Ready to Switch to Automated Invoice Processing?

Talk to an AP specialist to map your current workflow, identify bottlenecks (coding, approvals, retrieval), and calculate the real business case for automated invoice processing.

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Frequently asked questions:

What is automated invoice processing?

Automated invoice processing is a technology-driven method that uses software to digitize, extract, validate, and approve invoices. It eliminates manual data entry, reduces errors, and accelerates the accounts payable workflow, saving businesses time and money.

What are the benefits of automating invoice processing?

The benefits of automated invoice processing include:

Faster invoice approvals.
Reduced processing costs.
Fewer manual errors.
Improved visibility into invoice status.
Enhanced scalability for growing businesses.

What is the cost of implementing automated invoice processing?

The cost of automated invoice processing varies based on the solution, typically ranging from $10 to $20 per invoice for subscription-based models or custom pricing for enterprise-level solutions. Savings in time and efficiency often offset the cost.

What security measures are in place for automated invoice processing?

Automated invoice processing solutions use encryption, access controls, and audit trails to ensure data security. They also comply with financial regulations like GDPR and SOX for added protection.

Can automated invoice processing handle multiple currencies and languages?

Yes, most advanced invoice automation tools support multiple currencies and languages, making them suitable for global operations.

How does automated invoice processing work?

Automated invoice processing works by:

Capturing invoice data through scanning or email integration.
Extracting key information using AI or OCR technology.
Validating invoice details against purchase orders and contracts.
Routing the invoice for approvals through an automated workflow.
Processing payments after approval.

Can automated invoice processing integrate with existing accounting software?

Yes, most automated invoice processing tools integrate seamlessly with popular accounting software and ERP systems, enabling smooth data transfer and unified financial workflows.

How does automated invoice processing handle exceptions or errors?

Automated systems flag exceptions like mismatched totals or missing purchase orders for review. Advanced solutions use AI to resolve recurring discrepancies, ensuring accurate and efficient processing.

How long does it take to implement an invoice automation system?

The implementation of invoice automation typically takes 2–8 weeks, depending on the complexity of your workflow and the integration requirements of your existing systems.