Overview
1,000 Charts Scanned Annually
Electronic Content Management Solution
Health Care Industry
Testimonials
A full-time staff member who managed the information moved abroad. When we looked at the cost of hiring a direct replacement,and the negatives and positives of this, we decided that the best solution was to outsource this particular task.”
Anna Mooney
Information Governance Manager
Rotunda Hospital
Before this digitisation project, all the charts were hard copies. We can’t afford to have that medical record off-site for more than a day. If we can’t identify that patient has a poor medical history, it becomes a clinical risk. But that’s no longer an issue because we now have instant access to patients’ charts.”
Anna Mooney
Information Governance Manager
Rotunda Hospital
Our experience with Kefron has been very positive, very efficient. Any ad-hoc requests or anything we might need outside of our SLA, have always been facilitated.”
Anna Mooney
Information Governance Manager
Rotunda Hospital
Challenge
All documents had previously been stored and managed manually and copied by an in-house team at the hospital. However, a decision was made to seek an external company to manage the information.
The Rotunda’s goal was to find a more efficient way to handle the documents. Through a tender, it sought to find a third-party organisation that would collect, photocopy and scan their protected hospital records onto an online platform, where they would then be able to call upon the information when necessary.
Solution
Kefron began work with the Rotunda Hospital, providing a number of services to optimise their document management needs. These services included electronic content management (ECM), document scanning and logistics.
All important information is now stored online and is easy to access. The migration of the physical documents onto the system involved the scanning and capturing of each individual document. Using Optical Character Recognition (OCR) technology, Kefron allowed the end user at the Rotunda to search specific key phrases within that document quickly and efficiently.
Outcome
Using the same provider for end-to-end document management means improved communication. Rodunda’s staff now have instant access to the required information. Kefron’s solution has strong built-in security features to protect patient confidentiality, furthermore, services provided by Kefron also ensure the Hospital remains compliant with GDPR and in accordance with data protection regulations.
Overall, it is the convenience of having your documents online that is the biggest benefit to the organisation, allowing the customer to focus on operations and processes elsewhere.
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