AI-Driven Invoice Data Extraction for Stress-Free Accounts Payable
Transform Invoice Processing with AI Accuracy You Can Count On
Kefron AP’s Invoice Data Extraction goes beyond basic extraction, providing a complete Data Service that eliminates the hassle of error correction for your team.
Our solution combines AI-powered software, machine learning, and expert Data Engineering to consistently deliver 99% accuracy, enabling seamless invoice processing and powering full automation.
Why Invoice Data Extraction Is Critical
The Hidden Costs of Manual Data Entry
Manually processing supplier invoices is one of the most time-consuming and error-prone tasks in Accounts Payable (AP). On average, AP teams spend 43 hours per month on manual data entry, leading to:
- Delayed approvals and payments
- Increased risk of errors affecting financial reports
- Reduced team productivity and morale
- Higher operational costs
Accurate. Automated.
Accounts Payable.
We dot the AI with IQ for you
Only Kefron AP combines award winning AI extraction technology with a team of invoice specialists for unrivalled touch-free accounts payable processing.
Why? Because Ai isn’t perfect…. Yet.
So we bridge the gap between numbers and nuance with AI + IQ so you never miss a payment.
Choose Kefron for an accounts payable automation solution that ensures the highest level of precision and reliability, built to handle the most complex AP process.
Who Benefits Most from Automated Invoice Data Extraction Solutions?
CFOs & Financial Controllers
Experience peace of mind with reliable data accuracy and scalable invoice capture solutions designed to support the demands of growing businesses.
AP Managers
Optimise invoice data extraction workflows, reduce exceptions, and empower your teams to accomplish more with less effort.
AP Teams
Eliminate concerns about processing errors with automated invoice data extraction, enabling a focus on delivering value through strategic, high-impact tasks.
Key Features of Dynamic Invoice Data Extraction
- 99% Data Accuracy
- Intelligent Invoice Data Extraction
- Continuous Improvement
- Flexible Extraction Rules
- Multi-Format Support
Reliable and Error-Free Invoice Data Extraction
Kefron AP offers a complete Data Service which is more than basic extraction and doesn’t impose the tricky job of error-correcting onto your team. Kefron’s Data Service combines our AI-powered software, machine-learning, and an expert Data Engineering service to consistently deliver 99% accuracy that fuels automation.
Fast Access to Your Invoices
Our advanced AI models, trained on millions of documents, intelligently capture essential invoice details such as supplier names, invoice numbers, line items, and amounts. This ensures seamless processing across all formats, including PDFs, XML, EDI, and even scanned paper.
Non-Template, Self-Learning Extraction
Kefron AP’s data extraction evolves constantly, leveraging advanced machine learning and the expertise of in-house Data Engineers. This ensures the system adapts to new data patterns, manages exceptions effectively, and eliminates the need for template mapping.
Adapts to Your Business
Tailored business rules allow workflows to align perfectly with your specific needs. This flexibility ensures the solution integrates seamlessly with your operations, optimizing efficiency and compliance.
Process Invoices from Any Source
Extract invoice data effortlessly from invoices received via email, upload, or scanned paper, with full compatibility for diverse input channels.
“Working with Kefron has been a very positive experience. Kefron AP has reshaped our accounts payable function for the better and positively influenced the behaviours and practices of hundreds of council employees and thousands of suppliers.”
Tony Newbould
Deputy Head of Shared Services
Benefits of Advanced Invoice Data Extraction
Smarter Workflow Efficiency
Kefron AP minimises exceptions, streamlines invoice capture workflows, and empowers your AP team to focus on higher-value activities, boosting overall productivity and operational efficiency.
Faster Invoice Processing
Reduced exceptions and automated invoice data extraction speed up approvals, enabling quicker payment cycles and eliminating bottlenecks that delay operations.
Time and Resource Optimisation
By automating repetitive tasks, including invoice capture, your team saves valuable time, allowing you to reallocate resources towards strategic initiatives.
Greater Cost Control
Reduce operational costs by avoiding duplicate payments, minimising errors, and achieving faster invoice data processing. Kefron AP delivers measurable ROI through smarter financial management.
Better Decision-Making
Real-time insights and analytics give you a clear view of invoice processing metrics and exception handling, empowering data-driven decisions that improve AP efficiency.
Stronger Compliance and Audit Readiness
With built-in audit trails and consistent data accuracy from advanced invoice capture, Kefron AP simplifies compliance and ensures you’re always ready for audits and financial reporting.
Scalable Solutions for Growth
Whether handling an increase in invoice volume or adapting to changing business needs, Kefron AP’s invoice data extraction scales seamlessly without additional strain on your team or resources.
Enhanced Vendor Relationships
Timely and accurate invoice processing builds trust with suppliers, fostering stronger relationships and improving collaboration for long-term success.
Want to learn more?
Talk to an AP Specialist
- Calculate the true cost of your current AP process
- Identify bottlenecks
- Assess if your AP process is suitable for automation
- Calculate the real business case for AP Automation
FAQ - Invoice Data Extraction
What is invoice capture?
Invoice capture refers to the process of using technology to automatically extract data from invoices received in various formats, such as paper documents, PDFs, or electronic invoices. This technology converts the information into a digital format for seamless processing in accounts payable systems.
What is invoice data extraction?
Invoice data extraction is the process of using technology, such as machine learning and Artificial Intelligence (AI), to automatically extract key information from invoices. This includes data such as supplier names, invoice numbers, dates, line items, and amounts. With solutions like Kefron AP, this process converts unstructured invoice data from formats like PDFs, paper documents, or emails into structured digital formats, ready for seamless processing in accounts payable (AP) systems. It eliminates manual data entry, reduces errors, and improves efficiency.
What is data extraction in invoice processing?
Data extraction in invoice processing involves the use of advanced technology to identify and retrieve key information from invoices, including vendor details, invoice numbers, dates, and amounts. It converts information from various invoice formats into structured data for streamlined processing and analysis.
What is the difference between invoice capture and invoice data extraction?
- Invoice Capture: The process of scanning and digitising invoices, converting physical or digital invoices into an electronic format.
- Invoice Data Extraction: The next step, where specific key details (e.g., supplier names, invoice numbers, dates, and amounts) are identified and retrieved from the digitised invoice for structured processing.
How accurate is automated invoice data extraction?
Automated invoice data extraction tools like Kefron AP achieve accuracy rates of up to 99%, significantly reducing manual errors. Advanced technologies like Optical Character Recognition (OCR) and AI ensure reliable, precise data capture even from complex or multi-format invoices.
Can invoice data extraction handle different formats like PDFs, paper invoices, and XML?
Yes, modern invoice data extraction tools, including Kefron AP, are designed to process invoices in various formats:
- PDFs: Extract data directly from digital documents.
- Paper Invoices: Use scanning technology to digitise and extract data.
- Electronic Formats: Capture information from XML, EDI, or other digital invoice formats.
Can data extraction handle invoices in different languages or currencies?
Yes, modern data extraction solutions are equipped to process invoices in multiple languages and currencies, making them ideal for businesses dealing with international suppliers and transactions.
How does the invoice data extraction feature work?
The data extraction feature utilises advanced algorithms, machine learning and AI technology to identify, extract, and interpret key information from invoices, such as vendor details, dates, invoice numbers, and amounts. This automated process minimises manual entry and improves data accuracy.
Can the invoice capture feature integrate with existing financial software?
Yes, the invoice capture and data extraction feature is designed to integrate seamlessly with most existing financial and accounts payable software. This integration facilitates the smooth transfer of data into your financial system for immediate processing and reconciliation.
How do I capture information from an invoice?
To capture information from an invoice, businesses can leverage Accounts Payable automation tools like Kefron AP. These tools use advanced technologies to scan and extract relevant data from invoices, regardless of format (PDFs, paper, or electronic files).
Here’s how it works:
- Input: Upload the invoice via email, scan, or file upload.
- Extraction: The system automatically extracts details such as supplier information, invoice number, and line items.
- Validation: The extracted data is verified for accuracy, often against business rules.
- Integration: The data is seamlessly integrated into your ERP or financial software for processing.
Kefron AP simplifies this process, streamlines workflows, and ensures your team can focus on higher-value tasks instead of manual data entry.
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