Accurate Automated Invoice Processing
Simplify accounts payable with Kefron’s Automated Invoice Processing.
Our AI-powered solution captures, validates, and processes invoices with 99% accuracy, saving up to 67% on costs.
Whether invoices arrive by email, XML, or as physical documents, they’re digitized and routed automatically - eliminating manual errors and delays.
Why Automate Invoice Processing?
Common Challenges
- Manual Errors: Data entry mistakes delay workflows and impact reporting accuracy.
- Slow Approvals: Inefficient processes cause bottlenecks and overdue payments.
- Disorganised Invoices: Managing invoices from multiple channels is time-consuming.
- High Costs: Manual processing costs add unnecessary strain on budgets.
Kefron AP - AI-Powered Solution
- Accurate Data Capture: AI extracts supplier names, PO numbers, and line items with 99% accuracy.
- Faster Approvals: Automated workflows streamline processes and reduce delays by up to 75%.
- Centralised Hub: All invoices are digitised into one searchable system for easy management.
- Cost Savings: Automation reduces processing costs by up to 67%, improving efficiency.
Automated Invoice Processing Workflow
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AI-Powered Data Extraction
Kefron AP uses advanced AI to extract key invoice data, such as supplier details, PO numbers, and line-item descriptions, with 99% accuracy.
Our Data Service integrates AI-powered software, machine learning, and expert Data Engineering to ensure seamless, error-free automated invoice processing and complete visibility throughout the AP process.
Eliminate Manual Effort
Kefron AP uses AI-powered automation to code supplier invoices. It learns from user behaviour, pre-populating cost codes based on previous transactions for seamless automated invoice routing.
By reducing manual input, our system saves time and ensures consistent financial reporting, allowing your team to focus on high-value tasks
Multiple Levels of Cost Coding
Gain multi-level cost insights with Kefron AP, from high-level summaries to detailed breakdowns by activity. This enhances decision-making and optimises workflows.
Granular cost coding aligns with your automated invoice processing needs, providing actionable data for improved financial oversight.
Faster Turnaround
Kefron AP’s advanced approval workflow supports multi-level and custom approval setups, ensuring seamless authorisation for every invoice. Instant notifications keep approvals moving smoothly, avoiding delays.
All approvers are included within the standard charge, providing organisation-wide spend control without extra fees. This ensures efficient automated invoice processing while staying cost-effective.
Accurate Data Exchange
Kefron AP integrates with any accounting system, mirroring suppliers, GL codes, and cost centres for consistent data and fewer errors.
This ensures scalable automated invoice processing, simplifying workflows and improving accuracy as your organisation grows.
Who Benefits from Automated Invoice Processing?
Finance Teams
Gain real-time visibility into invoice statuses and financial data. Eliminate manual data entry errors and improve reporting accuracy with 99% automation precision.
Accounts Payable Teams
Streamline daily tasks with AI-powered data capture, automated coding, and faster approvals. Spend less time fixing errors and more time on strategic projects.
CFOs and Financial Controllers
Optimise cash flow with improved forecasting and timely payments. Reduce processing costs by up to 67% and ensure compliance with financial controls.
Business Owners
Benefit from scalable solutions that grow with your business. Save time and reduce costs while ensuring smoother operations and vendor satisfaction.
Accurate Automated Invoice Processing
- Seamless Accessibility and Retrieval
- Error Prevention and Accuracy
- Centralised Document Management
- Enhanced Visibility and Insights
- Cost and Time Efficiency
- Scalable and Future-Ready
- Seamless Integration
- Accessibility Anywhere: Process and approve invoices from any device, smartphones, tablets, or laptops, ensuring uninterrupted workflows, no matter where you are.
- Quick Retrieval: Text-searchable documents allow instant access to any invoice, saving time and improving efficiency for faster decision-making.
- Minimise Errors: AI-powered invoice processing eliminates manual entry, reducing human errors and ensuring 99% accuracy.
- Avoid Duplication: Built-in duplicate checking prevents reprocessing of invoices, improving data reliability and streamlining workflows.
- Unified Hub: The Document Centre consolidates all accounts payable documents in one searchable hub, with features like bulk actions and custom tags for easier organisation.
- Integrated Workspace: View, edit, approve, and track invoices from a single screen, reducing clicks and improving team productivity.
- Real-Time Insights: Built-in dashboards provide full visibility into your accounts payable processes, tracking KPIs for smarter decision-making.
- On-Demand Reporting: Generate detailed reports at any stage of your automated invoice processing to answer queries and improve financial control.
- Faster Processing: Automation reduces invoice processing time by up to 97%, freeing teams to focus on strategic tasks.
- Scalable Savings: Free licences for up to 500 users ensure your team can expand without extra costs, achieving long-term efficiency.
- Adaptable Growth: Designed to handle increasing invoice volumes, Kefron AP scales seamlessly as your business grows, ensuring continued efficiency.
- Future-Proof Design: With continuous updates and adaptability, the system remains a reliable solution for evolving financial needs and business expansion.
- System Compatibility: Kefron AP integrates effortlessly with existing accounting and ERP systems, ensuring smooth and accurate data synchronisation.
- Consistent Data Flow: The system mirrors key information, such as suppliers and GL codes, reducing duplication and improving financial accuracy.
Before Kefron AP, processing and approving invoices would take about 3 days. Now, I’ll probably spend an hour. It also made month end much easier. I just finished month-end in 2 days, when before it would have taken a week or 2 to catch up. The ability to see all invoices on the Kefron AP system, and see at what stage each invoice is at, makes the process a lot easier.”
Ready to Automate Your Invoice Processing?
Talk to an AP Specialist
- Calculate the true cost of your current AP process
- Identify bottlenecks
- Assess if your AP process is suitable for automation
- Calculate the real business case for AP Automation
FAQ
What is automated invoice processing?
Automated invoice processing is a technology-driven method that uses software to digitize, extract, validate, and approve invoices. It eliminates manual data entry, reduces errors, and accelerates the accounts payable workflow, saving businesses time and money.
How does automated invoice processing work?
Automated invoice processing works by:
- Capturing invoice data through scanning or email integration.
- Extracting key information using AI or OCR technology.
- Validating invoice details against purchase orders and contracts.
- Routing the invoice for approvals through an automated workflow.
- Processing payments after approval.
What are the benefits of automating invoice processing?
The benefits of automated invoice processing include:
- Faster invoice approvals.
- Reduced processing costs.
- Fewer manual errors.
- Improved visibility into invoice status.
- Enhanced scalability for growing businesses.
Can automated invoice processing integrate with existing accounting software?
Yes, most automated invoice processing tools integrate seamlessly with popular accounting software and ERP systems, enabling smooth data transfer and unified financial workflows.
What is the cost of implementing automated invoice processing?
The cost of automated invoice processing varies based on the solution, typically ranging from $10 to $20 per invoice for subscription-based models or custom pricing for enterprise-level solutions. Savings in time and efficiency often offset the cost.
How does automated invoice processing handle exceptions or errors?
Automated systems flag exceptions like mismatched totals or missing purchase orders for review. Advanced solutions use AI to resolve recurring discrepancies, ensuring accurate and efficient processing.
What security measures are in place for automated invoice processing?
Automated invoice processing solutions use encryption, access controls, and audit trails to ensure data security. They also comply with financial regulations like GDPR and SOX for added protection.
How long does it take to implement an invoice automation system?
The implementation of invoice automation typically takes 2–8 weeks, depending on the complexity of your workflow and the integration requirements of your existing systems.
Can automated invoice processing handle multiple currencies and languages?
Yes, most advanced invoice automation tools support multiple currencies and languages, making them suitable for global operations.
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