First-Year Win Calculator

What is AP really costing you? Know before your first board meeting.

You've taken on a finance function you didn't design. In two minutes, see what your team spends processing supplier invoices, what Kefron AP could give back, and how much of it lands in your first year.

Calculate my saving › Book a Demo ›

Cost to process one invoice

$9.90

industry average, with 19.9% of invoices stuck as exceptions

 

$2.67

best-in-class AP teams, with 11.8% exceptions

 

The difference is mostly people time: keying, matching, chasing approvals and fixing exceptions. Where does your team sit?

Source: Ardent Partners, Accounts Payable Metrics that Matter in 2026.

What could AP give you back in year one?

Move the sliders to match your team. The figures start with example values and update as you go.

Your AP today
Supplier invoices your team processes
min
Keying, matching, chasing approvals, filing
£
Salary plus overheads
%
Invoices that already go through with no one touching them. Use 0% if it's all manual
Your first year
mths
How long you've been in the seat
Estimated annual saving
–
–
–hours back each year
–FTEs of capacity freed
–cost per invoice
Your AP today – With Kefron AP –
Your first 12 months–
 Already in role Getting live Savings runningAssumes a typical 8-week go-live
–saved before your first anniversary

See what your touchless rate could look like on your own invoices.

Get a Demo ›
Your business case

–

How we work this out

  • Current cost = invoices × handling time × hourly cost, over 12 months. Invoices you already process touchless count as 1 minute of oversight; the rest take your manual minutes per invoice.
  • With Kefron AP, touchless invoices take around 1 minute of oversight. Exceptions take about a third of today's handling time, because the data is already captured, matched and routed.
  • The calculator assumes 70% of invoices go through touch-free with Kefron AP, in line with what customers typically see (70%+). Your rate depends on your supplier mix and PO coverage.
  • Year-one savings assume a typical 8-week go-live and count only the months after go-live that fall within your first 12 months in the role.
  • One FTE = 1,650 working hours a year. Figures are estimates, not a quote, and exclude software cost.

Independent reviews

The AP automation software finance teams rate 4.9/5

Kefron AP is rated 4.9 out of 5 on Capterra, Software Advice and GetApp, and 4.2 out of 5 on G2, by accounts payable and finance professionals who use it to automate invoice capture, matching, approvals and ERP posting.

Ratings checked November 2026

The number nobody handed you

What is AP really costing you?

You've taken over a finance function you didn't design. Before you change anything, you need one number you can defend in front of the board: what it costs your team to process a supplier invoice. Most new finance leaders have never seen it.

Why start with AP?

86%

of UK CFOs say their AP team still faces challenges

70%

can't fix AP delays they already know about

64%

say a new finance leader is likely to trigger AP investment

Source: Censuswide survey of 200 UK finance leaders for Kefron, Nov–Dec 2025. CFO figures n=50.

How do you compare?

The gap between average and best-in-class is mostly people time: keying, matching, chasing approvals and fixing exceptions.

Find out where you land ›

Cost to process one invoice

Industry average $9.90
Best-in-class $2.67

Invoices stuck as exceptions

Average 19.9%Best-in-class 11.8%

Source: Ardent Partners, Accounts Payable Metrics that Matter in 2026.

Get your own number this week

1

Time 20 invoices

From arrival to approval, including the chasing and the fixing.

2

Use fully loaded cost

Salary plus employer costs and overheads, not salary alone.

3

Run the calculator

Add your monthly volume and see your number in seconds.

That's your baseline, and the first slide of your business case.

A typical first-year picture

2,500 invoices a month, 12 minutes each, £32 an hour, 10% already touchless.

Cost per invoice

£5.81 › £1.01

Annual cost

£174,400 › £30,400

Time handed back

4,500 hrs 2.7 FTEs

£97,900

lands in your first year if you're live by month four in the role, part of a £144,000 annual saving.

FAQs

What's a good cost per invoice?

Anything approaching the best-in-class $2.67 (about £2). Getting there usually means most invoices go through touchless.

What touchless rate can I expect?

Kefron AP customers typically see 70–90% for recurring suppliers. It depends on your supplier mix and how many invoices are PO-backed.

How long until we're live?

Typically 6–8 weeks. Kefron AP sits on top of your existing ERP, including SAP, Oracle, Microsoft Dynamics 365, Business Central, Sage, Infor, Unit4 and NetSuite. It doesn't integrate with Xero or QuickBooks.

Does the calculator include software cost?

No, it covers staff time and cost only. See Kefron AP pricing for software costs.