Customer story:
How Regatta Eliminated 212,000 Paper Pages with Paperless Accounts Payable
Regatta implemented paperless accounts payable using Kefron AP to replace a manual, paper-heavy workflow with invoice automation. By adopting paperless invoice processing, the finance team reduced environmental impact, improved visibility, and aligned accounts payable operations with the company’s sustainability goals.
Product:
Invoice Automation
Industry:
Retail
erp:
Infor
Region:
UK
Staff Expenses:
Improved invoice transparency
Invoice volume:
5,000 monthly
Read Time: 6 minutes
424 trees saved per annum
212,000 paper pages eliminated
100% paperless
CASE STUDIES:
What Finance Leaders in Retail Are Saying
For Regatta, Kefron AP didn’t just automate invoices. It enabled digital accounts payable, helping the business eliminate paper while improving control and visibility across invoice processing.
THE CHALLENGE:
A Paper-Heavy AP Process Undermining Sustainability Goals
Regatta’s legacy accounts payable process was heavily manual and paper-dependent, creating operational inefficiencies and undermining sustainability efforts:
- Approximately 5,000 invoices processed per month
- Over 212,000 sheets of paper consumed annually
- £7,500 in yearly paper costs
- Paper usage equivalent to 424 trees per year
- Limited visibility into invoice status and approvals
- Manual handling that slowed invoice processing
This paper-heavy workflow conflicted directly with Regatta’s Honesty Project, a company-wide initiative focused on environmental responsibility. Finance leaders needed a way to embed sustainability into everyday AP operations while improving efficiency and control.
THE SOLUTION:
A Paperless Accounts Payable Process with Kefron AP
Regatta implemented Kefron AP invoice automation to replace its manual AP workflow with a modern paperless accounts payable process:
- Automated invoice capture and digitisation eliminated paper handling
- A centralised digital invoice repository improved visibility and control
- Automated routing and approvals reduced manual intervention
- Paperless processing aligned finance operations with sustainability targets
- A scalable solution capable of handling 5,000 invoices per month
By adopting invoice processing automation, Regatta created a finance process that supports both operational excellence and environmental responsibility.
THE RESULTS:
Sustainability in Finance Delivered Through Automation
After deploying Kefron AP, Regatta achieved immediate and measurable results:
- 212,000 paper pages eliminated annually
- 424 trees saved per year
- A fully paperless accounts payable process
- Reduced manual workload for AP teams
- Improved visibility and control over invoice processing
- Faster, more efficient invoice handling
Regatta now operates a digital, sustainable accounts payable function that directly supports its wider environmental strategy while strengthening finance operations.
Why This Case Matters for Paperless Accounts Payable
This case study shows how paperless accounts payable and invoice automation can play a direct role in sustainability-focused finance teams
Eliminate paper-heavy AP workflows
Embed sustainability into finance operations
Improve invoice visibility and control
Reduce manual effort and processing delays
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Move to Paperless Accounts Payable
See how paperless accounts payable and invoice automation can reduce paper usage, improve invoice visibility, and support more sustainable finance operations.
Frequently asked questions:
What is paperless accounts payable?
Paperless accounts payable replaces manual, paper-based invoice handling with digital workflows. Invoices are captured electronically, routed for approval, and processed through automated workflows, eliminating physical filing, manual data entry, and paper storage while integrating with the organisation’s accounting or ERP system.
What are the benefits of paperless invoice processing?
Paperless invoice processing reduces processing time, lowers error rates, and eliminates paper storage costs. It speeds up approvals, improves visibility into invoice status, and allows finance teams to focus on higher-value work rather than managing paper invoices.
How does digital accounts payable improve invoice approval workflows?
Digital accounts payable improves approvals by automatically extracting invoice data, routing invoices based on predefined rules, and providing real-time status tracking. Approvers can review and approve invoices remotely, significantly reducing approval delays and bottlenecks.
What does invoice processing automation involve?
Invoice processing automation typically includes centralised invoice intake, automated data extraction, validation or matching, configurable approval workflows, and synchronisation with the accounting system. This allows organisations to process high invoice volumes efficiently without manual intervention.
Can paperless invoice automation support multi-entity businesses?
Yes. Paperless invoice automation can centralise invoice processing across multiple entities or locations while maintaining separate controls, approval rules, and reporting for each entity. This makes it well suited for growing or multi-site organisations.
Does paperless accounts payable reduce manual data entry errors?
Yes. By automating data capture and validation, paperless accounts payable significantly reduces manual data entry and duplicate invoices. Built-in checks help identify discrepancies before posting, reducing rework and invoice-related queries.