Customer story:
How a Retailer Reached 90% Touch-Free Processing with Automated Invoice Management
Heritage Parts Centre modernised its accounts payable function by implementing automated invoice management with Kefron AP. Through Sage integration, the business streamlined invoice processing, reduced manual effort, and achieved up to 90% touch-free invoice handling across its finance workflow.
Product:
Invoice Automation
Industry:
Automotive Parts Retail
erp:
Sage
Region:
UK
Overview:
Reduced manual entry and errors
Invoice volume:
300 - 500 monthly
Read Time: 5 minutes
Searchable, centralised invoice repository
90% touch‑free invoice processing
Improved visibility and control
CASE STUDIES:
What Finance Leaders Say About Automated Invoice Management
For Heritage Parts Centre, automated invoice management didn’t just digitise invoices, it improved control, transparency, and efficiency across invoice processing.
THE CHALLENGE:
Invoice Processing Without a Centralised Invoice Management System
Heritage Parts Centre’s finance team faced a labour‑intensive and fragmented accounts payable process:
- Manual tracking and data entry of invoices into Sage
- Multiple invoice sources (email, post) complicating visibility
- Lost or missing invoices causing delays
- Time‑consuming authorisation and approval routing
- High risk of human errors and duplication
Without a structured invoice management system, invoice processing lacked visibility and efficiency.
THE SOLUTION:
Automated Invoice Management with Sage Integration
Heritage implemented Kefron AP to establish a centralised automated invoice management workflow:
- All invoices routed into a single digital portal
- Automated data capture and key field extraction
- Reliable Sage integration, eliminating manual re-keying
- Centralised, searchable invoice repository for audit and reference
- Duplicate invoice detection to prevent re-processing
This invoice management system streamlined invoice processing from capture through approval, improving control and reducing administrative effort.
THE RESULTS:
Greater Control Through Automated Invoice Management
After deploying its new automated invoice management solution, Heritage Parts Centre achieved:
- 90% of invoices processed touch‑free, reducing manual processing time
- Clear visibility into invoice status and history
- Faster and more reliable invoice handling across the team
- Reduced human error and fewer exceptions to resolve
- Staff freed to focus on higher‑value finance work
The new automated invoice management solution has significantly improved operational efficiency and given the organisation greater control over its AP workflow.
Why This Case Matters for Retailers and Sage Users
This case study shows how automated invoice management and Sage integration can
Cuts manual data entry and human errors
Provides real‑time visibility into AP workflows
Enables touch‑free processing at scale
Integrates seamlessly with Sage ERP systems
Similar Customer Stories
How Allego Improved Invoice Processing with Sage Intacct Integration
Allego integrated Kefron AP with Sage Intacct to eliminate heavy manual entry, gain full invoice journey visibility, and scale AP without changing supplier behaviour.
Product:
Invoice Automation
Industry:
Technology
erp:
Sage Intacct
Region:
Global
How Regatta Delivered Sustainability in Finance with Paperless AP
Regatta replaced paper-heavy AP with Kefron AP, reducing manual workload and saving the equivalent of 424 trees per year through paperless invoicing.
Product:
Invoice Automation
Industry:
Retail / Apparel
erp:
Infor
Region:
UK / Global
How Riviera Travel Automated AP and Saved 32 Hours per Month
Riviera Travel implemented Kefron AP to stabilise Sage 200c processing, automate routing, and save 32 hours monthly in AP administration.
Product:
Invoice Automation
Industry:
Travel
erp:
Sage 200c
Region:
United Kingdom
Transform Invoice Processing with Automated Invoice Management
See how a modern invoice management system with Sage integration can streamline invoice processing and give finance teams greater control.
Frequently asked questions:
What is automated invoice management?
Automated invoice management is the use of software to capture, validate, route, approve, and post invoices digitally without manual data entry. It replaces paper-based processes with structured workflows and integrates directly with accounting or ERP systems to streamline invoice processing.
How does an automated invoice management system work?
An automated invoice management system captures invoices from email, scan, or supplier portals, extracts key data automatically, validates it against predefined rules or purchase orders, routes it for approval, and posts approved invoices into the finance system. This creates a seamless, end-to-end invoice processing workflow.
What are the benefits of automated invoice management?
The main benefits of automated invoice management include reduced manual data entry, faster approval cycles, improved accuracy, real-time visibility into invoice status, and stronger financial control. It helps finance teams process invoices more efficiently while reducing errors and duplication.
How does automated invoice management integrate with Sage?
With Sage integration, automated invoice management synchronises supplier data, GL codes, tax codes, and purchase orders so that approved invoices flow directly into Sage without re-keying. This ensures accurate posting while maintaining visibility and control within the accounting system.
How does automated invoice management reduce manual data entry?
Automated invoice management reduces manual data entry by automatically extracting invoice data and validating it before approval and posting. This removes the need to manually enter invoice details into Sage or other accounting systems, lowering the risk of human error.
Can an invoice management system handle PO matching and multi-line invoices?
Yes. A modern invoice management system supports purchase order matching and multi-line invoice capture, allowing line-level coding and validation. This enables more invoices to be processed automatically and reduces exceptions that require manual review.