Customer story:
How Freetrade Scaled Finance with NetSuite AP Automation and Reduced Processing Time by 84%
Freetrade implemented NetSuite AP automation to modernise its finance operations and support rapid growth. By integrating automated invoice processing directly with NetSuite, the fintech platform eliminated manual data entry, accelerated invoice processing, and scaled finance operations without increasing headcount.
Product:
Invoice Automation
Industry:
Fintech
erp:
NetSuite
Region:
UK & Europe
Overview:
Full integration with NetSuite
Invoice volume:
600 monthly
Read Time: 6 minutes
Fintech
Automated AP workflow eliminates manual entries
Scalable finance operations supporting growth without headcount increases
CASE STUDIES:
What Finance Leaders are saying about NetSuite AP Automation
THE CHALLENGE:
Manual NetSuite Invoice Processing Limiting Growth
As Freetrade expanded across Europe, its finance team struggled with inefficient NetSuite invoice processing:
- Manual entry of supplier invoices into NetSuite
- Growing invoice volumes slowing approval cycles
- Limited visibility across the accounts payable workflow
- Increasing administrative workload
- Pressure to scale finance operations without hiring
Without structured NetSuite automation, manual workflows risked slowing business growth.
THE SOLUTION:
NetSuite AP Automation with Automated Invoice Processing
Freetrade implemented Kefron AP as a certified NetSuite AP automation solution to streamline invoice capture and approval workflows.
The solution delivered:
- Automated invoice processing from email and supplier submissions
- Intelligent data extraction and validation
- Direct posting into NetSuite via certified integration
- Automated routing and approval workflows
- Reduced manual keying and data errors
- Scalable NetSuite automation supporting growth
By integrating automated invoice processing with NetSuite, Freetrade centralised its AP workflow and eliminated operational bottlenecks.
THE RESULTS:
84% Faster NetSuite Invoice Processing and Scalable Finance Operations
Following implementation, Freetrade achieved measurable improvements:
- 84% reduction in invoice processing time
- Fully automated NetSuite invoice processing
- Significant reduction in manual data entry
- Improved visibility across the AP workflow
- Improved visibility across the AP workflow
- Finance capacity increased without additional headcount
NetSuite AP automation enabled the finance team to focus on strategic growth initiatives rather than routine administration.
Why This Case Matters for Fast‑Growing Tech Businesses
This case demonstrates how NetSuite automation can
Reduces routine manual work that limits team capacity
Speeds up invoice processing and approvals
Integrates seamlessly with existing ERP (NetSuite)
Enables finance teams to scale without proportional staffing increases
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Scale Your Finance Team with NetSuite AP Automation
Discover how automated invoice processing integrated with NetSuite can reduce processing time and support business growth
Frequently asked questions:
What is NetSuite AP automation?
NetSuite AP automation is software that automates the accounts payable process within NetSuite, including invoice capture, validation, approval routing, and payment scheduling. It reduces manual data entry, improves accuracy, and centralises invoice data directly inside the NetSuite ERP system.
How does NetSuite invoice processing work?
NetSuite invoice processing captures invoices from email or uploads, uses OCR to extract key data, matches invoices to purchase orders, and routes them through automated approval workflows. Once approved, invoices are posted directly into NetSuite, ensuring accurate and efficient financial records.
What are the benefits of NetSuite AP automation?
NetSuite AP automation reduces invoice processing time, eliminates manual data entry errors, and improves visibility across the AP workflow. It also helps finance teams scale operations without increasing headcount and strengthens audit readiness with real-time reporting.
How do you implement NetSuite AP automation?
Implementing NetSuite AP automation typically involves integrating automated invoice processing tools with NetSuite, configuring approval workflows, and mapping suppliers and coding rules. Once live, invoices are captured and processed automatically, reducing reliance on manual intervention.
Does NetSuite support automated invoice approvals and payments?
Yes. NetSuite supports automated invoice approvals through configurable workflows and can automate payment scheduling based on supplier terms. Integrated automation ensures invoices move from capture to approval and payment without manual routing delays.
What challenges does NetSuite AP automation solve?
NetSuite AP automation solves common challenges such as manual data entry delays, approval bottlenecks, limited invoice visibility, and scaling finance operations during growth. By automating invoice processing, organisations improve efficiency while maintaining financial control.
What systems support high volume invoice processing automation?
High volume invoice processing automation integrates with common accounting and ERP systems to post validated invoices and maintain financial controls. Integration ensures invoice data flows accurately while supporting multi-entity operations.
How quickly does high volume invoice processing deliver ROI?
Organisations processing high invoice volumes often see returns within the first few months through reduced manual effort, faster processing, and improved efficiency. Additional value comes from better visibility, fewer errors, and more predictable cash flow management.