Customer story:
How CVS Group Reduced Invoice Approval Time by 67% with Invoice Automation for Microsoft Dynamics NAV
CVS Group replaced manual, paper-heavy invoice processing with invoice automation for Microsoft Dynamics NAV, implementing invoice approval software through a seamless Dynamics NAV integration. This centralised accounts payable approach gave finance teams greater visibility, control, and scalability across its growing veterinary network.
Product:
Invoice Automation
Industry:
Veterinary Services
erp:
MS Dynamics NAV
Region:
UK
Staff Expenses:
15,000 monthly
Invoice volume:
10,000 monthly
Read Time: 6 minutes
£128,000 saved annually in FTE costs
67% reduction in invoice approval time
Significant reduction in manual data entry
CASE STUDIES:
What Finance Leaders in Veterinary Services Are Saying
Kefron AP delivered more than invoice automation. It created a consistent, scalable invoice processing model that supports rapid acquisition, multiple entities, and strict financial controls across the group.
THE CHALLENGE:
Managing Invoice Processing at Scale Across a Growing Group
As CVS Group expanded rapidly through acquisitions, invoice processing became increasingly complex:
- Invoices arriving in multiple formats from thousands of suppliers
- Decentralised processing across practices and business units
- Manual data entry consuming finance team time
- Limited visibility of invoice status across entities
- Delays in approvals and supplier payments
- Difficulty maintaining consistent controls within Dynamics NAV
With continued growth planned, CVS Group needed a centralised invoice automation solution that could support consistent controls, improve approvals, and enable seamless Dynamics NAV integration, without increasing finance headcount.
THE SOLUTION:
Invoice Automation for Microsoft Dynamics NAV
CVS Group implemented Kefron AP to deliver invoice automation for Microsoft Dynamics NAV, modernising and standardising invoice processing across the organisation:
- Automated invoice capture and data extraction, removing manual keying
- Seamless Dynamics NAV integration, posting validated invoices directly into the ERP
- Centralised invoice intake, regardless of supplier format or practice location
- Automated routing and approvals using invoice approval software, replacing email-based workflows
- Full visibility and audit trails, enabling end-to-end invoice tracking
- Consistent controls across entities, supporting compliance and governance
This approach delivered a single, scalable invoice automation platform capable of supporting both operational efficiency and future growth.
THE RESULTS:
Greater Control, Visibility, and Efficiency Across AP
Following implementation, CVS Group achieved measurable improvements across accounts payable:
- Significantly reduced manual invoice processing and data entry
- Faster invoice approvals through automated workflows
- Improved visibility into invoice status across all entities
- Stronger financial controls and audit readiness
- A scalable AP process to support ongoing acquisitions
- Reduced pressure on finance teams without increasing headcount
CVS Group now operates a modern, automated invoice processing environment fully aligned with Microsoft Dynamics NAV, delivering the control and flexibility required for a large, multi-entity veterinary group.
Why This Case Matters If You Use Microsoft Dynamics NAV
This case shows how invoice automation for Microsoft Dynamics NAV supports scalable invoice processing and stronger controls across growing organisations
Reduce manual AP workloads and errors.
Support growth without increasing finance overhead.
Maintain strong governance within Dynamics NAV.
Centralise invoice processing across multiple entities.
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Modernise Invoice Processing with Invoice Automation for Microsoft Dynamics NAV
Join organisations like CVS Group that have modernised invoice processing, improved visibility, and scaled accounts payable through invoice automation for Microsoft Dynamics NAV and seamless Dynamics NAV integration.
Frequently asked questions:
What is invoice automation for Microsoft Dynamics NAV?
Invoice automation for Microsoft Dynamics NAV enables organisations to automate invoice processing, including capture, validation, routing, and posting directly into Dynamics NAV. It reduces manual data entry, improves accuracy, and provides greater visibility across accounts payable.
How does invoice automation integrate with Microsoft Dynamics NAV?
Invoice automation uses a direct Dynamics NAV integration to validate invoice data and post approved invoices into the ERP. This ensures consistent controls, accurate coding, and a seamless flow between invoice processing and core financial systems.
What role does invoice approval software play in Dynamics NAV?
Invoice approval software automates approval workflows within the invoice processing cycle. For Dynamics NAV users, it replaces manual and email-based approvals with structured routing, ensuring faster approvals, better visibility, and stronger audit trails.
Can invoice automation support high-volume invoice processing?
Yes. Invoice automation is designed to handle high volumes of invoices by automating capture, data extraction, and approval workflows. This makes invoice processing scalable without increasing finance headcount, even in multi-entity environments.
Does invoice automation improve control and visibility in Dynamics NAV?
Invoice automation improves control by standardising invoice processing rules and approvals across entities. With clear audit trails and real-time status tracking, finance teams gain full visibility while maintaining governance within Dynamics NAV.
Is invoice automation suitable for organisations with multiple entities?
Yes. Invoice automation for Microsoft Dynamics NAV supports centralised invoice processing across multiple entities, ensuring consistent controls, accurate approvals, and efficient management of invoices regardless of location or business unit.
Why combine Dynamics NAV integration with invoice automation?
Combining Dynamics NAV integration with invoice automation ensures invoices move efficiently from capture to approval to posting, reducing errors, speeding up invoice processing, and aligning accounts payable operations with business growth.