Security Protection

Kefron continues to invest in our security and protection for both our physical and digital services.

The following describes in detail the current measures in place:

Records Management Kefron

Fire Safety

  • VESDA System: Our Records Centre’s are equipped with a Very Early Smoke Detection Alarm (VESDA System).
  • Monitored Fire Alarm: Our VESDA System is connected directly to our fire alarm within the Records Centre. This is monitored 24 hours per day, 365 days per year.
  • Fire Extinguishers and Hose Reels: We have fire extinguishers and hose reels throughout our premises.
  • Fire Wardens: We have a number of trained Fire Wardens within our building responsible for testing fire safety procedures on a regular basis.
  • Fire Safety Log: All information is recorded by our Facilities Manager, to ensure a permanent record is kept.

Vault Storage

Flood Protection

  • None of our record centres are in low lying areas, near rivers or lakes.
  • All boxes on floor level are raised so they are not in direct contact with the ground.
  • The roof of our record centres is regularly inspected to identify any damage.
  • Sand bags are used as a preventative measure during periods of storm warnings/ forecast of high rain volume.

Records Management Kefron

Security Protection

  • CCTV: Cameras on all points of entry and exit of the building that are backed up and rotated every 30 days.
  • Perimeter fencing: All our record centres are surrounded by perimeter fencing, with controlled access.
  • Monitored Security Alarm: A central monitoring station monitors our intruder alarm system 24 hours a day, 365 days per year.
  • Keypad Access: Areas of high security are protected by keypad access. The codes are regularly changed in line with our security policy.
  • Proximity card access: Access throughout our Records Centre is restricted with proximity cards, enabling us to control access depending on a person’s role and responsibilities.
  • Controlled Gate Access: Visitors travelling by car need to access the building through a double-gated access.

IT Protection

  • Encrypted Laptops
  • Encrypted USB
  • USB Access limited
  • Restricted web access
  • Intrusion Prevention
  • Secure FTP
  • Geo Blocking
  • Multiple firewalls
  • ISO27001
  • Mobile Devices Centrally tracked
  • Mobile Devices can be centrally wiped
  • DR site fully replicated daily and hourly
  • AV updated every 5 minutes
  • Secure Coms Room 24/7 air con and CCTV
  • UPS on entire room five hour run time
  • Generator on site to backup UPS

Kefron AP