Measured Outcome
0 %
touch-free invoice processing
0 %
time reduction per invoice processed
The Numbers
40,000 spare parts stock
300-500 invoices per month
Sage ERP System
Testimonials
With Kefron AP, the history of the document is easily accessible, and you can see exactly what has been done with it so far to date, giving us greater control over the complete invoicing process.”
Fran Hole
Finance Manager
Heritage Parts Centre
It has been a really positive experience working with Kefron, we have really enjoyed it. Our project manager would have weekly phone calls with us just to see where we were with the process, how we were getting on, what the next steps were and who would manage these. I think this was really useful as it stopped the project from being put on the backburner.”
Fran Hole
Finance Manager
Heritage Parts Centre
With Kefron AP if a colleague is not in the office, I can take over their role in the invoicing process very quickly and easily. I know exactly which invoices are in the process, rather than going through a pile of papers and then following up with people.”
Fran Hole
Finance Manager
Heritage Parts Centre
Challenge
The Heritage Parts Centre’s finance team had to keep track of the paper copies of invoices and manually enter them into the accounting system. This took significant time and we had problems with invoices going missing.
Furthermore, the authorisation process of invoices was difficult. With the team receiving invoices through a number of channels, including by email or in the post, it was difficult to track everything. As a result, the finance team wouldn’t necessarily see a particular invoice and then they would be chased for it.
This process would not be sustainable in the long run and Heritage realised they needed a fundamental change in how they operated their AP process.
Solution
Through Kefron AP, all documentation is sent to the same portal, no matter what channel it originates from.
Kefron AP then picks up available invoices and begins processing automatically. The software reads and extracts the required invoice fields specified by the Heritage team.
As Kefron AP has the ability to sync with any accounting software, the exchange of captured information from the PL invoices to Heritage’s Sage 200 system was seamless, eliminating the need to rekey information. All invoice images are stored in the system for future reference and can be accessed at any time by the Heritage staff.
Outcome
Since enabling the Kefron AP solution, up to 90% of invoices processed by the Heritage Finance team are now completely touch-free. Copies of invoices are now
readily available to the team at the simple touch of a button. This fred up the finance team’s time significantly and eliminated errors related to human touch points.
Furthermore, by automating their invoice process Heritage Parts Centre was able to remove any duplicate invoices from their process and increased visibility gave greater control over the complete invoicing process.
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