touch-free invoice processing
7,000 invoices per month
Oracle E Business ERP System
Lambeth Council faced extremely labour-intensive invoice processing and didn’t have an organized structure for getting invoices scanned. This meant there was an inaccurate recording of information and invoices were going missing.
Furthermore, the old manual scanning system did not facilitate PO matching. The invoices could come in without the appropriate checks being made to ensure that the PO is valid or even existed at all. There was no real-time tracking of data or correspondence with the suppliers to enable acknowledgement when the invoice had been received.
All documentation is sent to the same portal no matter if the invoice was emailed, scanned or uploaded through the supplier portal. Kefron AP then picks up available invoices and begins processing automatically. All invoice images are stored in the system for future reference and can be accessed at any time.
The self-service supplier portal empowers suppliers to manage their invoice requests and gain insight into invoice progress. Suppliers can log in to view the progress of specific outstanding invoices, log or answer queries, and avoid having to make calls.
Kefron AP solution has opened up the ability to extract data from the invoice and automated the PO matching process. The solution has also enabled better communication within the AP team. The team has full visibility and clearer insight into what stages the invoices are. Touch-free reports are generated to highlight all invoices without any manual intervention.
The solution eliminated manual invoice processing and freed up more time for AP team to focus on more value-added tasks. Lambeth Council’s invoice process was digitally transformed and made more efficient with faster approvals and real-time reporting.