• Homepage
  • Our Solutions
    • Records Storage and Document Management
      • Deed Storage
      • Long Term Storage
      • Media Storage Solutions
      • On Demand Storage
      • Onsite Management
      • Secure Vault Storage
    • Invoice Automation Solution
      • Start Your AP Journey
      • Kefron AP Integrations
    • Online Document Solutions
      • Online Document
        Management Software
      • Online Document Storage
    • Scanning and Data Capture
      • Book Scanning
      • Digital Mailroom
      • Document Scanning
      • Scan to Digitise
      • Scan to Process
    • Business Process Services
      • Data Management
      • Data Subject Access Requests
      • Securities and Deeds Management
      • GDPR Services
  • Who We Are
    • About Kefron
    • Who We Are
    • Contact Us
    • Careers
  • News & Events
    • News & Events
    • Articles & Updates
    • Customer Stories
    • Upcoming Events
    • On-demand Events
  • Let’s Talk

World Paper Free Day 2017: Find Out Why The Digital Office Makes Sense

November 9th is World Paper Free Day. It’s a day when businesses and individuals around the world are encouraged to work without using any paper. But for those participants who pledge their support to this year’s event, what is the motivation to do so? Are there really any benefits to turning away from a long established document management system?

World Paper Free Day, organized by AIIM (Association for Information and Image Management), is a free virtual event, specifically created to show businesses how dispelling paper-based document management systems can improve business practice. It teaches everyone about how to develop a digital office – the technologies, best practices and most effective ways to digitalize your own organization, one step at a time.

AIIM has been promoting improved information management since 1943, and today provides advice to community members to help them in making the digital transformation, moving away from the old paper-based method of document storage in favour of digital storage methods.

But while going paper-free, and adopting the digital office, makes obvious sense from an environmental point of view, are there any real benefits from a business and particularly administrative and document management point of view? In fact, there are several advantages to digital document management.

5 Advantages of a Paper-Free Workplace

1. Reduce Office Costs

Every office manager wants to save on the costs associated with running the office. A paper-heavy office – even in an SME – can use as many as 10,000 pieces of paper annually.  Yale University went paper-free in 2013, and reported total savings worth $252,000  across just 3 university departments. Of course, maintaining records is a vital task of any administrative staff, but the dependency on paper records is no longer as acute as it used to be thanks to the development of digital document storage and management software.

2. Greater Efficiency

Time is always an issue when it comes to office efficiency, but paper free offices enjoy far greater time efficiency that others do. Think about the time table to print and file each document, and the time taken to search and find one that is archived. According to a 2012 McKinsey study, employees can spend about 20% of the working week looking for paper documents. Files stored electronically can be found in seconds.

3. Improve Working Environment

Ergonomics is recognized as an important element in modern office design, and with its open space. Remove those filing cabinets, and you’ll be surprised how spacious your office becomes, and the benefits that come with it.  Workstations too will become cleaner with desk-top paper clutter dramatically reduced.

4. Stronger Document Security

Electronically stored documents enjoy the highest level of document security yet. There are a number of reasons why. For a start, access can be restricted to a limited number of staff, ensuring only those with proper authentication can do so. Digitally stored documents cannot be lifted and stolen; they are protected behind firewalls and passwords and (in many cases) encryption.

5. Greener Reputation

‘Going Green’ is an important mantra for businesses in virtually every sector. Its popularity with the public is extremely high, and statistics show that it really does contribute to a better environment. There are several facets to ‘Going Green’ but reducing paper consumption is a key aspect.  Why? Your Carbon Footprint falls, and with paper production affects, carbon emissions fall too and with it the rate of environmental destruction.

For more details on the environmental impact paper has, read what The Paperless Project has to say.

World Paper Free Day 2017 – Where & When

You can join the World Paper Free Day FREE Virtual Event by registering on the AIIM website. The event takes place on Thursday, November 9th from 4pm – 8pm (GMT) or 5pm – 9pm (CET).

In the US, the times are 1am – 3pm EDT (Eastern North American time), and in other North American time zones:  10am – 2pm CST; 9am – 1pm MST; 8am – 12noon PST

BlogScanning and Capture

Related articles

How a consumer business enables a less paper centric work environment

Customer StoriesScanning and Capture

Due to the vast number of suppliers, Boyne Valley was producing and proving a large amount of delivery dockets dealt with on a daily basis was extremely time-consuming, making it an inefficient and unreliable process.

Read more

How a leading provider of education achieved visibility of legacy records

Customer StoriesScanning and Capture

Dublin Business School was looking to digitise a series of internal legacy files. The records varied considerably, largely due to different record-keeping practices and naming conventions used by different teams. This presented DBS with many challeng...

Read more

How a retail giant maximised office space with scan & capture

Customer StoriesScanning and Capture

Tesco Ireland processes thousands of paper documents every week, ranging from supplier invoices to delivery dockets. All of this documentation needs to be scanned so that it can be accessed by the Tesco head office and other administration teams.

Read more

Why Back-Office Automation Is Banking’s Next Digital Transformation Step

BlogScanning and Capture

The face of banking is changing, particularly in the post-COVID19 period, with the growing popularity of digital channels highlighting the worth of continued investment in digital transformation strategies. But now more than ever, banks have an oppor...

Read more

How Document Scanning Services Help Overcome The Global Microchip Shortage

BlogScanning and Capture

For many business sectors, the challenges created by the COVID19 pandemic have been compounded by the current global microchip shortage. The printing industry, for one, has struggled to match demand for electronic office printers. But document scanni...

Read more

How Combining Offsite Storage With Document Scanning Benefits You

BlogScanning and Capture

For many businesses, keeping important documents close to hand remains a preference over storing them offsite and out of reach. Ease of access is often the reason, but secure offsite storage when combined with document scanning provides peace of mind...

Read more

How To Prepare Your Business For the Next Black Swan Event

BlogScanning and Capture

The Covid-19 pandemic, called by some a Black Swan event, has had a dramatic impact economically, socially and health-wise. Not least, it has underlined the importance of business continuity. So how can your business ensure its preparedness for the n...

Read more

5 Ways A Digital Mailroom Can Boost Your Business’s Recovery In 2022

BlogScanning and Capture

The past 12 months have been something of a drain on optimism. Between Covid-19 safety requirements and lockdown restrictions, business has been injured significantly. So, finding ways to lower costs and improve the bottom line is more important than...

Read more

8 Ways Digitally Capturing Documents Benefits Business Processes

BlogScanning and Capture

Through the decades, technology has provided a major boon to businesses and how they operate. From photocopiers to management apps, each generation has helped to fine-tune business processes. But digitally capturing your documents – Document Digiti...

Read more

How Implementing a Digital Mailroom Can Benefit Your Business

BlogScanning and Capture

Traditionally, the company mailroom has been seen as the most chaotic department in an organisation, flooded with packages and envelopes and a constant buzz of activity. But it was a drain on resources in terms of staff, time and cost. Today, the Dig...

Read more

Get in touch

United Kingdom
63-66 Hatton Garden
London, EC1N 8LE
T: +44 (0)118 997 7380

Ireland
53 Park West Road
Dublin 12, D12 F8RK
T: +353 (0)1 438 0200

Connect with us

twitteryoutubeinstagramlinkedinfacebookvimeo

  • Privacy Statement
  • Terms And Conditions
  • Sitemap

© Copyright 2022 Kefron. All Rights Reserved

We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept All”, you consent to the use of ALL the cookies.
Cookie SettingsAccept All
Manage consent

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.
CookieDurationDescription
cookielawinfo-checkbox-analytics11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checkbox-functional11 monthsThe cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checkbox-necessary11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-others11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-performance11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy11 monthsThe cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Performance
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
Others
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
SAVE & ACCEPT