Articles
Articles
How Dentex Streamlined AP Processes with a Xero Alternative
Read time: 5
Customer StoriesInvoice Automation
Since its inception in 2016, Dentex has rapidly expanded, acquiring 150 practices. Transitioning from Xero to AccountsIQ, a powerful Xero alternative, Dentex has significantly streamlined accounting operations and improved bank reconciliation process...
Kefron Honoured with the 2023 SME AI Business Impact Award
NewsInvoice Automation
We are thrilled to announce that we have been recognised with the prestigious 2023 SME AI Business Impact Award by CeADAR. This accolade underscores our commitment to innovation, excellence and our significant contributions to the field of AI and aut...
How a travel agency automated accounts payable process and saved 32 hours per month
Read time: 5
Customer StoriesInvoice Automation
Riviera Travel, a prominent cruise and tour operator, encountered challenges with their accounts payable process, especially in invoice processing using their SAGE 200c system. Seeking to overcome these inefficiencies, they considered upgrading to a ...
How Accounts Payable Invoice Automation Supports New Government Measures on Prompt Payments
Read time: 5 minutes
BlogInvoice Automation
Recent stringent measures announced by the UK government for small businesses to tackle late payments underscores the critical role of invoice automation. As a part of the soon-to-be-published Prompt Payment & Cash Flow Review, these measures are...
Accounts Payable Reporting: 5 Essential Reasons Why It’s a Business Priority
Read time: 5 minutes
BlogInvoice Automation
AP Leaders balance traditional priorities with those that place them on the path ahead. According to industry leaders Ardent Partners, the top priority in 2023 is improved accounts payable reporting and analytics. This underlines the professional awa...
Council Finance: 10 Reasons UK Councils Shift to In-House AP
Read time: 6 minutes
BlogInvoice Automation
Accounts Payable Outsourcing vs Automation: Why local councils in the UK are taking a fresh look. Outsourcing the Accounts Payable process has long been a strategic choice for local councils seeking to optimise their council finance operations, reduc...
How E-Invoicing Software Streamlined Finance for a Global Cybersecurity Firm
Read time: 5
Customer StoriesInvoice Automation
Exclusive Networks, a global cybersecurity company with operations in over 40 countries, faced challenges with a decentralised finance structure. The company embarked on a journey to implement e-invoicing software and Accounts Payable (AP) automation...
Kefron earns top Cyber Essentials Plus Certification for data security
Read time: 3 Minutes
News
Keeping data safe is a top priority for us at Kefron, as well as for our clients. We make sure to use the best systems and follow strict rules to ensure top-level security. We also earn certifications to show we are serious about keeping data safe. W...
Tax Compliance & E-Invoicing: New Business Era
Read time: 6 minutes
BlogInvoice Automation
The advent of e-invoicing is reshaping how companies manage invoices and tackle the challenges of tax compliance worldwide. Taxation becomes even more convoluted for enterprises operating across multiple countries with varying tax regulations. Addre...
Why Successful Businesses Outsource Document Storage
Read time: 5 minutes
BlogDocument Storage
In the dynamic world of business, companies are continually seeking ways to streamline operations, increase efficiency, and maximize profitability. One such strategy gaining prominence among successful enterprises is to outsource document storage. Wh...
Kefron launches global e-Invoicing Solution
Read time: 3 minutes
NewsInvoice Automation
We are thrilled to unveil Kefron AP, our cutting-edge Global eInvoicing Solution, expertly engineered to navigate the intricate landscape of Digital Tax Compliance across a multitude of jurisdictions. Navigating the eInvoicing Challenge As tax author...
France’s B2B E-Invoicing Initiative Sees a Delay
Read time: 5 minutes
BlogInvoice Automation
French Rollout Pushed Back for Compliance Alignment The French Directorate General of Public Finances (DGFiP) has formally announced a deferral of the France e-invoicing mandate for B2B operations as of 28 July. This strategic delay aims to offer tax...
Introducing the Kefron AP Analytics Dashboards: A New Era in Finance Reporting
Read time: 4 minutes
NewsInvoice Automation
Explore the next-generation of AP analytics with the Kefron AP Analytics Dashboard. As AP processes evolve, the demand for detailed finance reporting, invoice analysis, and AP analytics tools grows. Our dashboard is crafted to offer real-time insight...
Why Oracle Fusion Users are Ditching Oracle Intelligent Document Recognition
Read time: 4 minutes
BlogInvoice Automation
The world of accounts payable (AP) and invoice management is witnessing a pivotal transformation. A wave of change, anchored by the partnership between Oracle Fusion and Kefron, is ushering in a new era of efficiency and streamlined operations. B...
The Silent HR Revolution: Compliance Made Effortless with Document Scanning
Read time: 5 minutes
BlogScanning and Capture
The future of Human Resources (HR) lies not just in nurturing talents or fostering company culture, but also in leveraging technology to simplify and enhance operations. Document scanning is one such innovation that’s ushering HR into a new era...
Kefron and Oracle Fusion – New Integration for Optimised Invoice Processing
NewsInvoice Automation
Kefron launches a new ERP integration between Kefron AP and Oracle Fusion. As a certified Oracle Fusion Partner, Kefron specialises in providing seamless invoice processing, reducing manual effort, and mitigating risk of errors through intelligent da...
Get the Most Out of Accounts Payable with ChatGPT
Read time: 5
BlogInvoice Automation
ChatGPT is an invaluable tool, there’s no doubt about it. From generating ideas to analysis, it has endless uses. But did you know you can use it to streamline your Accounts Payable (AP) process? In this article, we’ll explore 7 ways Ch...
Unmasking the Hidden Costs of In-House Digital document Scanning Projects
Read time: 6
BlogScanning and Capture
Have you been considering a document scanning project, but still deciding between in-house vs. outsourced scanning? No? Well, if you answer yes to any of the following questions, then you should start! Ever felt overwhelmed by the sheer volume of pap...
Kefron receives Best Ease of Use and Best Value badge for 2023 on Capterra
NewsInvoice Automation
Are you on the lookout for the best AP Automation software that combines unparalleled user-friendliness with outstanding return on investment? If so, Kefron AP is exactly what you’re looking for. We are thrilled to present you with a compelling tes...
AP Automation Vendors Evaluation: Looking Beyond the Sales Pitch
Read time: 6
BlogInvoice Automation
Evaluating vendors is a crucial procedure within any organization, as its success profoundly impacts overall efficiency and data extraction results. For finance departments dealing with tasks like invoice scanning and extraction, this process takes o...
What’s the difference between cloud storage and document management system (DM)?
Read time: 5 minutes
BlogOnline Documents
Deciphering the difference between cloud storage and document management system can feel like trying to understand a foreign language. Both offer digital storage solutions, but how do they truly differ, and which one is right for you? Cloud storage h...
Revolutionise Your Invoice Processing with Invoice Automation: Top 10 Benefits Unveiled!
Read time: 7 minutes
BlogInvoice Automation
Are you tired of tedious and error-prone manual invoice processing draining your time and money? Look no further! Enter the world of invoice automation, also known as AP automation, and discover a game-changing solution for your business. In this art...
Unlock the Potential of Your Legacy Documents with Expert Legacy Document Scanning Services
Read time: 5 minutes
BlogScanning and Capture
In this digital age, it’s surprising to learn that a mere 18% of businesses consider themselves paperless. Many organizations are still hesitant to take the leap into digitization, held back by fears of cost and the unknown. However, there̵...
How a global financial services business streamlined document and mail management
Read time: 6 minutes
Customer StoriesScanning and Capture
Dell Financial Services (DFS), with its global presence and customer-centric approach, excels in providing finance solutions. Prioritising their finance core, DFS outsourced mail management to a trusted partner, enabling them to process confidential ...
Kefron Achieves Investors in Diversity Bronze Award
Read time: 5 minutes
News
We are thrilled to share some exciting news with all our esteemed customers and partners. We’ve been awarded the prestigious Investors in Diversity Bronze accreditation by the Irish Centre for Diversity! This remarkable achievement serves as a ...
The Scourge of Plastic Pollution & Kefron’s Charge Against It
BlogNews
Imagine the weight of a billion elephants or 47 million blue whales. Staggering, isn’t it? Now, picture that mass made entirely of plastic. Uncomfortable, right? That’s the colossal amount of plastic pollution – a whopping 8.3 billi...
The Most Cost-Effective Productivity Booster for your Team
Read time: 5 minutes
BlogOnline Documents
Many businesses today are still relying on paper for their documents, despite the benefits of going digital. In fact, only 18% of companies have fully embraced paperless solutions, while the rest are spending billions on paper every year and increasi...
How Much Does AP Automation Really Cost?
Read time: 5 minutes
BlogInvoice Automation
In the ever-evolving landscape of modern business, leveraging technology to maximise efficiency is no longer a luxury, but a strategic necessity. At the forefront of this transformation lies AP (Accounts Payable) automation, a solution designed to re...
Top 5 Reasons for Storing Documents in a Purpose-Built Facility
Read time: 5 minutes
BlogDocument Storage
At some point in the evolution of a business, the question of where to store the increasing volume of documents comes up. Whether for business continuity, or minimum legal retention requirements; should you introduce a more sophisticated store and se...
7 Key Benefits of Electronic Document Management Systems
Read time: 5 minutes
BlogOnline Documents
Starting a new business comes with numerous challenges, and efficient document management is often overlooked. However, neglecting this aspect can lead to serious problems down the road. Implementing an electronic document management system (EDMS) ca...
Top 5 Apps for Finance Teams in 2023
Read time: 6 minutes
BlogInvoice Automation
The world of finance is ever-evolving, and with the rise of technology, the way finance teams work is rapidly changing. As such, finance teams need to stay up-to-date with the latest technology to ensure they are maximising their productivity and eff...
How to Build a Winning Culture with Kefron’s Sarah Arthurs
Read time: 5 minutes
News
We are thrilled to announce winning this year’s Empowerment and Trust CIPD Award. Our Head of People and Performance, Sarah Arthurs, shares her insights into the strategies that helped Kefron achieved this recognition and the lessons learned a...
How a council hits 66% touch-free invoicing with automated invoice processing system
Read time: 5
Customer StoriesInvoice Automation
Lambeth Council’s finance team was dealing with extremely labour-intensive invoice processing. Invoices were continually going missing and errors related to human touch-points kept arising, which caused a high volume of invoice queries. The dec...
How a public regulatory body manages physical mail remotely
Read time: 6 minutes
Customer StoriesScanning and Capture
The Medical Council promotes the highest professional standards for doctors and ensures that professional competence and good medical practice are upheld throughout the Republic of Ireland. With staff working remotely, physical mail volumes rising, a...
5 Most Common Back-Office Scanning Projects
Read time: 5 minutes
BlogScanning and Capture
At Kefron, we understand how hard it is to manage business-critical documents. For over 30 years, we have securely stored and managed documents for over 1,000 businesses. And in that time, we have worked on a range of scanning projects, both large an...
When is Scanning the Right Tool for the Job? Myths vs. Reality
Read time: 5 minutes
BlogScanning and Capture
More and more businesses are scanning and digitising their documents. In fact, 85% of enterprise decision-makers have expressed concern of falling behind their competitors if they don’t make significant improvements in digital transformation in the...
Why AP Automation should be your Next Hire
Read time: 5 minutes
BlogInvoice Automation
Dealing with accounts payable is an involved and demanding process for any team. When issues appear, like errors or burnout, many companies try to fix it by hiring more staff. At present, there are 6,000 AP related positions open on indeed.com. Befor...
3 Simple Ways to Fast Track a Paperless Office
Read time: 5 minutes
BlogOnline Documents
More and more offices are looking to go paperless. Some are looking to free up much-needed space, others to modernise, better ensure compliance, or improve their sustainability and lessen their carbon footprint. Whatever the reason, there are many be...
The Hidden Cost of Onsite Document Storage
Read time: 5 minutes
BlogDocument Storage
How much does it cost to store documents in your office? With space at a premium, and the minimum storage requirements increasing, businesses are evaluating if savings can be made by storing documents offsite. We provide helpful tips in calculating w...
Invoice Processing: Best Practices
Read time: 7 minutes
BlogInvoice Automation
In today’s business environment, the Accounts Payable (AP) department serves as a backbone in financial management. Among its myriad functions, invoice processing stands out as pivotal. This exhaustive guide will provide you with an in-depth un...
How a roadside retailer reimagined its multisite invoice challenge
Customer StoriesInvoice Automation
Applegreen experienced exponential growth across Ireland, UK and US. The Accounts Payable (AP) process team struggled to keep up with new sites, complex or complete lack of invoice coding and the increased volumes of invoices.
Can Microfiche be Scanned?
Read time: 6 minutes
BlogScanning and Capture
Microfiche are slides that can hold hundreds of images of documents. They are between 15mm and 35mm, for context the average fingernail grows 35mm a month! Microfiche has become redundant as digital solutions have taken over. Despite this, many busin...
Why use a Document Management System
Read time: 6 minutes
BlogOnline Documents
Keeping your business-critical records secure is more difficult than ever. To follow GDPR and data protection legislation, it is important to store your documents and keep them secure. It is very easy to misplace or lose a physical document, resultin...
How a non-profit saves 40 hours a month by digitising repetitive tasks
Read time: 6 minutes
Customer StoriesScanning and Capture
Stonewater is a social housing provider committed to providing good quality, affordable, social homes to those who most need them. They receive approximately 140 housing benefit schedules per month and the majority were processed manually by entering...
Top 3 Destinations for Digitally Scanned Business Documents
Read time: 6 minutes
BlogOnline Documents
Digitising documents is a smart decision for any business, but many people forget to plan the next stage which is just as important – where to store your newly digitised files? Before you decide, let’s look at the pros and cons of 3 of the most p...
How a hospital implements end-to-end document management
Read time: 6 minutes
Customer StoriesOnline Documents
The Rotunda Hospital deals with large volumes of susceptible documents on a daily basis. All records are critical to the organisation and need to be managed appropriately and in accordance with data protection legislation. The hospital previously s...
How local council achieved tighter controls through new file management system
Read time: 6 minutes
Customer StoriesDocument Storage
Wicklow County Council provides a range of housing, transport, sanitary and amenity services to County Wicklow. The Council has faced significant file storage and management problems. The key weakness of the filing system was that no single method fo...
Struggling with SORP compliance? Automate Compliance to Access the Data you Need with Invoice Automation
Read time: 6 minutes
BlogInvoice Automation
We all agree that accounting and managing finances can be a headache. It’s the beating heart of any business but can lead to time and effort being wasted at no fault of the team involved. This is especially true for charities. Charities are subject...
How to Bring Business Knowledge to Life
Read time: 4 minutes
BlogScanning and Capture
Albert Einstein said that “The only source of knowledge is experience”. So where do you store your experience? And when you need it, how do you access it? Any company that prioritises growth relies heavily on streamlined processes. From onboardin...
How Finance Dashboards are Driving Change in 2023
Read time: 6 minutes
BlogInvoice Automation
Some of you may have clicked into this blogpost wondering what a financial dashboard is, or maybe you are intimately familiar with them. Either way, you want to know is this something that can benefit your business and the bottom line? So, what are f...
Kefron awarded as one of Ireland’s Best Managed Companies 2022
Read time: 5 minutes
News
Kefron receives award for first time Kefron has been named as one of Ireland’s Best Managed Companies. The awards programme is led by Deloitte Ireland, in association with Bank of Ireland. The company, which demonstrated superior business performan...
Automated Reporting: Real-Time Invoice Performance Monitoring and its Importance
Read time: 5 minutes
NewsInvoice Automation
How do you measure the success of your AP team? Understanding key performance indicators (KPIs) is crucial for any business. Introducing Kefron AP Dashboard, your go-to for automated reporting, offering a proactive, real-time invoice data solution fo...
Is the Concept of a 4 Day Work Week New?
Read time: 6 minutes
BlogInvoice Automation
Reducing the hours of the traditional work week is an idea that has been around for some time. In fact, as early as 1930, renowned British economist John Maynard Keynes estimated that within a couple of generations a 15 hour work week would be achiev...
How an adoption authority transitioned to a more digital way of working
Read time: 4 minutes
Customer StoriesScanning and Capture
The Adoption Authority of Ireland aimed to transition towards a digital office setup, seeking a scanning and capture partner for digitising invaluable, unique documents for preservation.
Are we Finally Reaching the End of the Microchip Shortage?
Read time: 3 minutes
BlogScanning and Capture
The global microchip shortage began in 2020 with the Covid-19 outbreak. The shortage was caused by both production line interruptions and factory closures. This has been further exacerbated by China’s sudden lockdowns, the war in Ukraine and rising...
How to Offset Inflation with AP Automation
Read time: 6 minutes
BlogInvoice Automation
Rising inflation is pressing businesses to adopt cost-effective operating procedures. The Office for Budget Responsibility (OBR) in its recent report indicated that Consumer Prices Index (CPI) inflation to reach 8.7 per cent in the fourth quarter of ...
How Effective Supplier Management Can Accelerate Payment Timelines
Read time: 6 minutes
BlogInvoice Automation
Why Invest in a Smart AP Automation for Enhanced Supplier Management? Is Your Supplier Invoices Handling Process Up to Scratch? If your method for dealing with supplier invoices is harming your relationships with suppliers and customers, and impactin...
Why should I scan my documents?
Read time: 6 minutes
BlogScanning and Capture
If you’re doing business in Ireland or the UK, you may be wondering why you should scan your documents. After all, isn’t it just a hassle? However, there are multiple benefits to scanning your documents. In this blog post, we will explore...
New CSO Figures Show Fraud Offences in Ireland Almost Doubled in Last 12 Months
Read time: 5 minutes
BlogInvoice Automation
Fraud offences almost doubled in the past year, according to the latest recorded crime figures for the 12 months to March 2022 released by the Central Statistics Office. The CSO says the increase of 88% was largely driven by unauthorised transactions...
How a motor manufacturer reaches 90% automated invoice management
Read time: 5 minutes
Customer StoriesInvoice Automation
As Heritage Parts Centre grows its online offerings for purchasing automotive parts, the company found it essential to update its Accounts Payable (AP) process. Previously, this area was left behind, still relying on manual tasks. Here’s how th...
How Do You Measure the Success of Your Finance Team? KPI Trends in 2022
BlogInvoice Automation
Without a doubt, accounts payable (AP) is one of the most critical functions in every modern enterprise. After all, each firm must pay its bills. Thus, improving your AP represents a core avenue for your business growth. Although change is rarely ea...
How a shared services company facilitates growth while reducing costs
Customer StoriesInvoice Automation
The CVS Group team identified a need for enhanced efficiency and reduce costs through standardizing their AP process, as manual data transfers from invoices into the ERP system were time-consuming. As growth continued, they sought an upgraded AP proc...
How a fuel transportation company digitised their business processes
Read time: 6 minutes
Customer StoriesScanning and Capture
The fuel transportation sector is highly paper intensive. CLH Aviation Ireland decided to outsource its document management services. The aim was to meet ongoing requirements in dealing with the delivery documentation, which records the supply and de...
Supplier Statement Reconciliation – First Look
Read time: 6 minutes
VideoInvoice Automation
Revolutionise your invoice management process with Kefron AP‘s innovative add-on – a tool specifically designed for Supplier Statement Reconciliation. This groundbreaking feature effortlessly automates the alignment between invoices received ...
How a school moves away from manual invoice processing
Customer StoriesInvoice Automation
For a busy school like Mill Hill managing the accounts payable process manually can be a real challenge. So achieving a paperless accounts payable process for ease of processing, approval and record-keeping became a priority.
How a consumer business enables a less paper heavy work environment
Customer StoriesScanning and Capture
The process at Boyne Valley was heavily paper-based and inefficient due to the high volume of delivery dockets produced and processed daily from a multitude of suppliers. This made it a very time-consuming and unreliable method.
How a leading provider of education achieved visibility of legacy records
Customer StoriesScanning and Capture
Facing the challenge of varied record-keeping practices and diverse naming conventions across teams, Dublin Business School sought to digitise a series of internal legacy files. The use of Files Scanning emerged as the key solution, offering a stream...
How a retail company eliminates mundane tasks from the AP process
Customer StoriesInvoice Automation
Emma Bridgewater saw an opportunity to automate the scanning of invoices and the day-to-day tasks as they realised the AP processes employed by the AP team were largely outdated and many of the tasks were mundane.
How a growing manufacturing company turned to AP technology
Customer StoriesInvoice Automation
As a global leader in tool manufacturing, Technicut processes thousands of invoices per month through three separate businesses across the UK and Ireland. Managing the accounts payable process manually had become a real challenge and as a result, Tec...
How a New Financial Controller Implements Invoice Automation and Automated Approvals
Customer StoriesInvoice Automation
As a major automotive-retail business, the DAF Accounts Payable team was burdened with manually entering over 1,000 invoices each month into Keyloop Drive, previously known as Kerridge. Looking to optimise their existing ERP and DMS systems, the team...
How a charity started a digital revolution
Customer StoriesInvoice Automation
Pancreatic Cancer UK faced significant accounts payable processing challenges including misplaced and miscoded invoices. The pandemic added pressure on an already buckling process which led to a doubling in invoice processing time.
How a retail giant maximised office space with scan & capture
Customer StoriesScanning and Capture
Tesco Ireland manages a vast weekly influx of paper documents. By digitizing these records, including supplier invoices and delivery dockets, they’ve optimized access for their head office and administration teams while also freeing up valuable...
How a housing association slashed supplier payment times
Customer StoriesInvoice Automation
Wales & West Housing manage more than 12,000 affordable homes in Wales. The finance team were struggling to meet their payment terms with suppliers, mainly due to archaic invoice process of physically moving invoices between offices.
How a fintech company expanded without increasing headcount
Customer StoriesInvoice Automation
On the back of Series A funding, Freetrade had ambitious plans to expand across Europe. A key barrier to the finance team scaling was a critical bottleneck caused by the amount of time spent manually inputting invoice data into NetSuite. Find out how...
How a fast growing company redeployed finance team through automation
Read time: 4 mins
Customer StoriesInvoice Automation
The finance team at 200 Degrees Coffee reached an impressive milestone by completely revolutionizing their invoice processing system. They achieved this by adopting AP (Accounts Payable) Invoice Automation, a digital solution that significantly enhan...
5 Strategies for Improving Your Accounts Payable and Invoice Approvals
Read time: 6 minutes
BlogInvoice Automation
Without a doubt, accounts payable (AP) is one of the most critical functions in every modern enterprise. After all, each firm must pay its bills. Thus, improving your AP represents a core avenue for your business growth. Although change is rarely ea...
“Remote working presented challenges – especially for document security”
News
Kefron’s Paul Kearns discusses taking over the family business, expanding into the UK, and helping companies move to the hybrid world of work.
Begin Your Digital Transformation Journey with Kefron
NewsInvoice Automation
But for many businesses, the question is often where to start? From speaking to business leaders around the country, many are aware of the benefits digitalisation can bring, from reduced costs and increased productivity to reduced carbon emissions. H...
6 Key Business Apps Every Finance Team Should Have In 2022
BlogInvoice Automation
Finance teams face a renewed challenge of achieving greater efficiency with every new year and keep up with the speed of technological innovation. So, what finance apps should a Finance Department have in their 2022 livery to boost their efficiency...
Why 2022 Is The Year For AP Automation
BlogInvoice Automation
The New Year brings with it renewed motivation to overcome our challenges. For businesses, 2022 offers three key areas for particular attention – managing the post-pandemic reality, corporate sustainability and increasingly competitive recruitment....
Why Back-Office Automation Is Banking’s Next Digital Transformation Step
BlogScanning and Capture
The face of banking is changing, particularly in the post-COVID19 period, with the growing popularity of digital channels highlighting the worth of continued investment in digital transformation strategies. But now more than ever, banks have an oppor...
5 Reasons To Turn To A Cloud Document Management System
BlogOnline Documents
It’s hardly surprising that security and accessibility are two of the most critical elements in a document storage system. But while many businesses look to digital document storage on in-house servers to achieve both, Cloud Document Management Sy...
5 Tips To Preventing Accounts Payable Fraud Against Your Business
BlogInvoice Automation
The Digital Age has provided many opportunities for businesses of all sizes. But it has also brought with it new risks. Accounts Payable fraud remains a key concern, studies show there has been no drop off in cases despite the rise in digital process...
How Document Scanning Services Help Overcome The Global Microchip Shortage
BlogScanning and Capture
For many business sectors, the challenges created by the COVID19 pandemic have been compounded by the current global microchip shortage. The printing industry, for one, has struggled to match demand for electronic office printers. But document scanni...
Finance System: Top 5 Add-Ons
Read time: 5 Minutes
BlogInvoice Automation
In the modern business world, the software provides the tools, with ERP solutions housing suites of tools. But how can an ERP system deliver the promised productivity? Well, the ERP add-ons play a big part. Find out TOP 5 ERP Add-Ons that your busine...
How To Organise Your Computer Folders
BlogOnline Documents
As its most basic, Document Management is about safely storing files and folders so they can be easily tracked and retrieved when needed. Modern DM solutions offer much more with the benefit of digital technology, but how files and folders are organi...
How Document Storage Can Help Maximize Your Office Space
BlogDocument Storage
Space in the workplace is important. But even as working restrictions begin to lift, maintaining a Covid19-safe working environment remains a priority, placing your office space at a premium. So, how can it be maximised? Off-site Document Storage is ...
5 Key Implications of Digital Transformation on B2B Payments
BlogInvoice Automation
The idea of ‘Digital Transformation’ was first introduced in 2014, but while its benefits have been well-illustrated since then, its uptake has been hampered by a hesitancy to commit to adopting digital technologies. Now, the Covid-19 pandemic ha...
How Combining Offsite Storage With Document Scanning Benefits You
BlogScanning and Capture
For many businesses, keeping important documents close to hand remains a preference over storing them offsite and out of reach. Ease of access is often the reason, but secure offsite storage when combined with document scanning provides peace of mind...
Our 7-Point Checklist For An Effective Files Management Solution
BlogOnline Documents
For every organisation, efficiently managing documents and data is crucial. So, when assessing the most effective Document Management Solution to use, there is a range of key features and capabilities that a system ought to satisfy. Thankfully, with ...
5 Reasons To Store Title Deeds Offsite In A Secure Storage Centre
BlogDocument Storage
There is no doubting the significance title deeds have in legal terms. But for legal firms, businesses and organisations who have the responsibility to keep such documents safe, the challenges of managing, storing and securing them can be extreme. St...
6 Reasons Why Transparency in Documents and Records Management Is So Important
BlogDocument Storage
It is no secret that proper document storage practices are a cornerstone of handling data correctly. It’s not just about keeping client and employee data secure, it’s about keeping track and ensuring easy access and retrieval. To this end, transp...
Smarter Office Survey
Read time: 5 Minutes
News
The purpose of the Smarter Office Survey, which we carried out in May of this year, was to understand the impact of the pandemic on the office and how businesses are navigating the challenges of adapting their offices to the realities of the post-COV...
6 Simple Steps To Creating A Paperless Office
BlogBusiness Processes
How can you make the switch to a paperless office? Here are 6 simple steps to help your company make the dream a reality. Read our latest blog.
Predicting the Future of a Smarter Office
NewsOnline Documents
As the COVID-19 vaccine roll-out continues at pace, the return to the physical office is once again coming into view. But the office we left behind fourteen months ago will not be the office which will emerge over the coming months. To help business ...
Remote work now even easier with modern Document Management Systems
BlogOnline Documents
The remote working model offers much more freedom and flexibility to employees, allowing them to do their jobs practically anywhere in the world and at any time. But this is dependent on the ability to access documents. Digitalisation, involving the ...
How AP Automation Facilitates Business Productivity Amidst The Covid-19 Pandemic
BlogInvoice Automation
The global pandemic has caused immense upset to normal working practices. How does AP Automation facilitate business productivity during this time and in the post-pandemic world? Automated Accounts Payable systems allow Financial Departments to adap...
How To Prepare Your Business For the Next Black Swan Event
BlogScanning and Capture
The Covid-19 pandemic, called by some a Black Swan event, has had a dramatic impact economically, socially and health-wise. Not least, it has underlined the importance of business continuity. So how can your business ensure its preparedness for the n...
Finance Sustainability and AP Automation
Read time: 6 minutes
BlogInvoice Automation
In today’s ever-evolving corporate landscape, financial sustainability isn’t just a buzzword—it’s a necessity. Integrating finance sustainability into your company’s strategies is vital for long-term success and environmenta...
How Document Storage And Records Management Enable The New Workplace
BlogDocument Storage
Not very long ago, the offices a company had spoke volumes of their corporate image, standards and ambitions. But events over the past year have caused a sea-change. The office is no longer seen as a necessary working environment. Companies are rethi...
How AP Automation Helps Business Recovery and Cost Control
BlogInvoice Automation
Of course, being completely on top of your accounts payable despite the disruption caused by the coronavirus pandemic is vital if cashflow is to be maintained. And it is in this aspect that AP Automation can help greatly in the recovery and cost cont...
5 Ways A Digital Mailroom Can Boost Your Business’s Recovery In 2022
BlogScanning and Capture
The past 12 months have been something of a drain on optimism. Between Covid-19 safety requirements and lockdown restrictions, business has been injured significantly. So, finding ways to lower costs and improve the bottom line is more important than...
Invoice Automation: How Return On Investment in 1 Year is Possible
BlogInvoice Automation
For every business, adopting technology is welcome as long as the change brings with it genuine benefits. It is a matter of Return On Investment. Despite reports of fast and impressive Returns On Investment, resistance to invoice automation prevails....
3 of the Biggest Challenges in the Finance Function 2021, And Solutions
BlogInvoice Automation
There can be little argument over the impact the Covid-19 pandemic has had on business. It has created an unexpected strain both financially and operationally speaking and, as a result, a whole new set of challenges for 2021. But what are the biggest...
How a Dealership Unleashes Full Financial Transparency Through Automated Invoicing
Customer StoriesInvoice Automation
M50 Truck & Van Centre was grappling with the labor-intensive task of manually inputting data, a process that was extremely time-consuming for their Accounts Payable team. This sluggish process resulted in payment delays to suppliers, which subs...
Time To Budget For AP Automation In 2021 – Why Now?
BlogInvoice Automation
Time to budget for AP Automation in 2021: now is the time. Read about the benefits & return on investment an AP Automation solution can deliver to your business.
4 Ways Transparency Is Boosted via Document and Records Management
BlogDocument Storage
It is no secret that transparency is an important part of any business’s operations, not least because of its critical role in good governance. So, when it comes to document and records management procedures, having a management system that fully s...
Paperless Invoicing: Why It Matters
BlogInvoice Automation
It’s already widely accepted that paper-based processing procedures are too slow, too labour intensive and ultimately too costly. The modern business world demands greater efficiency in every department – and there are no signs of this trend rele...
Kefron Announces Partnership with iSAMS
Read time: 2 minutes
NewsInvoice Automation
Kefron is proud to announce a new partnership with iSAMS. iSAMS is a leader in Management Information Systems (MIS) for schools. iSAMS’ mission is to help run schools more efficiently, help teachers focus on what matters, and transform parent and s...
Kefron Earns Status As G-Cloud Supplier To UK Public Sector
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NewsInvoice Automation
Kefron is pleased to report that we have been awarded for the 4th time a place on the UK Government G-Cloud Supplier Framework Agreement. The Framework helps customers in the UK public sector find and buy cloud computing services. G-Cloud 12 Supplier...
Top Tips to Choosing the Right AP Invoice Automation Solution Provider
BlogInvoice Automation
The benefits of switching from a manual accounts payable process to an automated one are no secret. Numerous studies have highlighted the boost AP automation can have to efficiency, data accuracy and data security. But when choosing the right AP invo...
Why Invoice Fraud Is a Genuine Threat and How AP Automation Safeguards Your Business
Read time: 5 minutes
BlogInvoice Automation
Businesses frequently undergo changes in their operational methods for various reasons. However, these transitions can sometimes heighten the risk to companies, particularly when it comes to threats like invoice fraud, as opportunistic scammers take ...
Getting Back to Business: How We Are Helping Our Customers Return to Work
BlogDocument Storage
As Covid-19 restrictions are gradually being lifted many businesses across the country are facing the task of preparing the workplace for the return of their workforce. Through their Return To Work Safely Protocol, the Irish Government has laid out a...
How Innovative Technology Is Benefiting Your AP and Invoice Approval Process
BlogInvoice Automation
The impact innovative technology has had on the business world has been immense. It’s not just been in customer services and manufacturing; it’s also made traditionally laborious areas, like accounting processes, more efficient making the tasks o...
5 Tips To Make Back Office Remote Work Easier In The Coronavirus Crisis
BlogOnline Documents
These days, remote work is more a necessity than a preference. Even if offices are closed or manned by a skeleton staff, the work still has to be done. With so many people working from home, businesses face different challenges but, even in the coron...
How AP Automation Can Enhance Control And Visibility Across Your Business
BlogInvoice Automation
In the midst of the COVID-19 global pandemic, businesses have been forced to face challenges that would not normally have appeared as key challenges. One such area is Control and Visibility, with procedures now largely being operated through remote w...
Why Filing Management In The Cloud Is Better Than In The Cabinet
BlogOnline Documents
Today’s working office is a place where technological and traditional methods are expected to work in harmony. Yet, some remain satisfied with paper documents in a filing cabinet. But the twin obligations of document management and data protection ...
AP Automation: How Your AP Team Can Work From Home Safely And Effectively
BlogInvoice Automation
With the ongoing COVID-19 lockdown restricting travel to work as well as everywhere else, the requirement on businesses to have employees work from home places pressure on productivity. It is especially true for Accounts Payable departments, but AP A...
8 Ways Digitally Capturing Documents Benefits Business Processes
BlogScanning and Capture
Through the decades, technology has provided a major boon to businesses and how they operate. From photocopiers to management apps, each generation has helped to fine-tune business processes. But digitally capturing your documents – Document Digiti...
How AP Automation Can Improve Collaboration in your Business
BlogInvoice Automation
Expanding your business is an understandable ambition, but there is a consequential challenge to keep things running smoothly. Documentation builds up, processes come under pressure and project teams can feel the strain. Effective collaboration is th...
How Customer Relationship Boosts Customer Retention And Your Bottom Line
BlogDocument Storage
Ask any business mogul and they’ll confirm business is as much about relationships as it is about getting deals done. It’s not especially difficult to boost the customer experience by boosting the customer relationship that drives it and customer...
Are Your Title Deeds Safe? The importance of storing in a Secure and Safe Environment
BlogDocument Storage
For businesses and individuals, title deeds are extremely valuable documents. So when it comes to storing them, ensuring the storage environment is safe and secure is essential. Vault storage facilities need to satisfy some important criteria if titl...
Kefron and AccountsIQ Announce Partnership
NewsInvoice Automation
Kefron and AccounttsIQ partnership enables businesses to deliver major efficiencies by fully automating the accounts payable cycle. AccountsIQ provides cloud accounting and real-time consolidation software for medium-sized businesses. Accredited by t...
How Implementing a Digital Mailroom Can Benefit Your Business
BlogScanning and Capture
Traditionally, the company mailroom has been seen as the most chaotic department in an organisation, flooded with packages and envelopes and a constant buzz of activity. But it was a drain on resources in terms of staff, time and cost. Today, the Dig...
New UK Late-Payment Measures Make A Reliable AP System Essential
NewsInvoice Automation
The significance of on-time payment hardly needs to be pointed out, but the role automated Accounts Payable (AP) systems play is often overlooked. An unreliable AP system can cause payments to be missed. With new UK measures set to severely punished ...
How Intelligent Information Management Breaks Down Information Silos
BlogOnline Documents
An immense amount of business data is gathered over time and stored for retrieval whenever necessary. As more data gathers, it gets scattered across multiple locations, creating Information Silos and damaging key aspects like efficiency and productiv...
How a public sector organisation automates their AP Process
Customer StoriesInvoice Automation
In pursuit of progress and superior public finance management, Essex County Fire and Rescue Service’s (ECFRS) dynamic finance team aimed to upgrade their existing scanning solutions. Echoing the government’s push for digitization in publi...
GDPR Compliance: One Year On, How Has Your Business Been Affected?
BlogBusiness Processes
Only a year ago, the long-awaited arrival of the European Union’s stringent GDPR final ended, and the business world would never be the same again. But now than the dust has settled, has the expected dramatic shake-up to data protection actually ha...
The Office Spring-Clean: Benefits Of Off-Site Document Storage Services
BlogDocument Storage
Spring is often recognised as a season of change. Cold weather is replaced by warmer temperatures and homes are spring-cleaned. But an office can benefit from a spring clean too, with a build-up of documents and files cramping workspace. A dedicated ...
DM Systems Are Not Just For Big Business And We Can Tell You Why
BlogOnline Documents
Investing in a Document Management system makes a lot of sense for large companies whose administrative loads are notably heavy. But what about small businesses? DM systems can be just as beneficial to them, with several areas of the bottom line achi...
5 Facts You Need To Know About HMRC’s New MTD Regulations
BlogInvoice Automation
On April 1st, a new regulation comes into effect, changing how VAT-registered businesses manage their taxes and make their tax returns to HMRC. Making Tax Digital (or MTD) for VAT promises to make life easier for everyone, but do you understand what ...
Why Adoption Is The Love Your Digital Office Needs To Blossom
BlogScanning and Capture
February is a month where ‘relationships’ have a special focus. But while most of us worry about weekend breaks and roses, our relationship with work shouldn’t be forgotten, not least with our working environment. Loving your digital office by ...
How Managed Document Storage Saves Time And Boosts Efficiency
BlogDocument Storage
No-one disagrees that traditional manual document storage options are too slow-moving to satisfy modern administrative demands. The need for quick access to data means in-house box and cabinet storage have become largely irrelevant. But managed docum...
GDPR: Non-Compliant Businesses Facing First Fines
BlogBusiness Processes
It is now 6 months since the EU’s new data protection measures, the General Data Protection Regulation (GDPR), finally came into effect. But although May 25th had long been known as the deadline, there are still companies out there who are not yet ...
Contractor Invoices and Automated AP: Recruiters’ Solution to Timesheet Management
Read time: 6 minutes
BlogInvoice Automation
In the digital age, the recruitment industry faces new challenges created by modern work styles. It has made aspects like contractor placement and timesheet management, to name just two, as important services as recruitment itself. But Automated Acco...
Why Tape Storage Should Be Part of Your Data Storage Strategy
BlogDocument Storage
In recent years, Cloud storage has been championed as the most efficient method of storing vital company data. But does that mean more traditional options have become irrelevant? In fact, no, and one of the oldest – Tape Storage – remains so effe...
Data Protection in Hospitals: How To Rectify GDPR Failings In The Hospital Sector
BlogBusiness Processes
Not every sector has yet complied with GDPR. One of the biggest is the Hospitals Sector, with the Data Protection Commission highlighting 14 matters of concern it has found in hospitals. But while the situation is serious, some key steps are all that...
Disaster Recovery: How Sticking With Old Technologies Leaves Your Business Vulnerable
BlogDocument Storage
The Cloud has become a key modern business resource, with almost every sector embracing the full benefits it offers. But ‘almost every’ means some have not, and enclaves remain that continue to rely on old ways. Surprisingly, when it comes to Dis...
4 Ways Online Storage Helps Increase Workplace Productivity
BlogOnline Documents
There was a time when the office was the starting point and finishing point in every working day, even for employees whose days were mainly on the road. But Cloud storage has led to a change, where the office has become almost irrelevant. It’s not ...
Why Maximizing Staff Awareness Is The Key To A Smooth GDPR Transition
BlogBusiness Processes
With D-Day fast approaching, full GDPR readiness should almost be complete. But does your staff really understand their role in the transition? Staff awareness is not only a key part of compliance, it can strengthen your organisation’s long-term po...
Why File Storage Services Still Have A Place In The Digital Age
BlogDocument Storage
In a time when digitization is being hailed as the solution to every business’s document storage needs, it may seem that hard-copy document storage services have become obsolete. But there is still a place for boxed physical documents in the digita...
Intelligent Information Management: Why IIM Is The Next Step Forward
BlogOnline Documents
With companies today storing content electronically in multiple locations, orthodox search mechanisms often struggle to find what is being looked for as quickly as people wish. But the latest evolution in content management – Intelligent Informatio...
5 Key ECM and Data Storage Predictions For 2018
BlogOnline Documents
Without doubt, this market has undergone some radical changes in recent years, but the next 12 months is set to bring even more. Between the impending implementation of the GDPR to developments in software and Cloud technology, the document and data ...
Scan On Demand: How SOD Can Serve A Client’s Daily Needs Better
BlogScanning and Capture
One of the challenges companies that outsource their document storage face is gaining access to specific files when they are not physically to hand. But Scan On Demand (SOD) services can negate any possible frustration, and enhance accessibility, cos...
Data Protection Impact Assessments: What Are They and Why The GDPR Insists On Them
BlogBusiness Processes
With the GDPR around the corner, companies throughout Europe have had to re-examine both their business structures and practices. With the new regulations relating to data protection, Data Protection Impact Assessments are set to become compulsory. B...
World Paper Free Day: Find Out Why The Digital Office Makes Sense
BlogScanning and Capture
November 9th is World Paper Free Day, a day when businesses and individuals around the world are encouraged to work without using any paper.
AP Automation: How It Helps To Protect Against Internal Fraud
BlogInvoice Automation
The Accounts Payable (AP) department is one of the most sensitive in a company’s organisation. Invoice, account and client data are all critical, so keeping them in the trusted hands of trusted staff seems wise. But as Cloud technology continues to...
How Media Storage Services Can Protect Against Cyber Attacks
BlogDocument Storage
It’s almost expected today that businesses turn to electronic data storage options to protect their company data. But the popular belief that the Cloud is the safest place to store sensitive information does not always hold true. In fact, more orth...
Electronic Content Management And How It Can Benefit Your Business
BlogOnline Documents
It’s already well-known that information storage has become far more efficient than the old system of cabinets and cardboard boxes. But while many businesses are making use of Cloud technology and adopting digital document storage, there is still s...
5 Benefits Getting GDPR Ready Brings To Your Business
BlogBusiness Processes
For many business owners, the imminent arrival of the EU’s General Data Protection Regulations (GDPR) next year is something that is keeping them up at night. But initiatives associated with getting GDPR-ready are set to also bring real benefits to...
6 Benefits Document Scanning Will Bring To Your Business
BlogScanning and Capture
The world has developed a love for retro, with products from furniture to home telephones available in the vintage designs of yesteryear. But not every sector is so susceptible to nostalgia. Traditional document filing systems are infamously painstak...
How Accounts Payable Automation Reduces More Than Just Hassle
BlogInvoice Automation
Any accountant can testify to how challenging properly managing payments to creditors can be. It’s a critical element of running a business, but software is helping to alleviate the pressure. In fact, Accounts Payable Automation is doing more than ...
How CCTV Footage Has Become A Data Protection Matter
BlogBusiness Processes
CCTV used to be considered a solution to security issues. But in recent years, data protection legislation in both the UK and Ireland has reflected concerns over privacy and personal rights. Storing recorded security footage is now considered the s...
Why Storing Dark Data and Mining Its Secrets Benefits Businesses
BlogBusiness Processes
With a name that, alone, suggests it’s something no enterprise should want to keep, Dark Data is often a misunderstood presence in company servers. In fact, despite its ominous name, it is actually a highly-valuable asset, and storing Dark Data and...
The GDPR and Cloud Hosting
BlogBusiness Processes
For a while now, talk amongst the information technology community has been rife with conversation about the upcoming EU General Data Protection Regulation (GPDR). The legislation is to be finalised this year and will be effective from May 2018. The ...
The Role of the Information Commissioner’s Office (ICO) in Relation to the GDPR
BlogBusiness Processes
The Information Commissioner’s Office (ICO) is the independent regulatory office in charge of upholding information rights in the interest of the public. The organisation covers the following: Data Protection Act Freedom of Information Act Privacy ...
GDPR & The Role of the Data Protection Officer
BlogBusiness Processes
First published December 2016 On May 25 2018, the new General Data Protection Regulation (GDPR) officially became EU Regulation 2016/679, heralding a new era of data protection across the European Union, leading to varied ramifications for companies ...
Data Masking & The GDPR: How will your business be affected?
BlogBusiness Processes
As the new EU General Data Protection Regulation (GDPR) comes into effect on May 25th, 2018, it introduces substantial changes in data capture, storage, and processing, with a particular emphasis on data masking techniques. New comprehensive legislat...
How will the term “Personal Data” be defined within the GDPR?
BlogBusiness Processes
Sweeping changes to data protection in the European Union will come into enforcement in 2018 – May 25th to be precise – when the new General Data Protection Regulation (GDPR) is fully implemented across Europe. These changes will affect businesse...
Brexit & GDPR: How will UK businesses be affected?
BlogBusiness Processes
First published September 2016 Britain exiting the European Union will have huge ramifications for UK businesses. Do you understand how your business will be affected?As the UK public voted to leave the European Union, a collective sigh of relief mus...
EU – General Data Protection Regulation: The Basics
BlogBusiness Processes
First published September 2016 The EU’s General Data Protection Regulation (GDPR) will be one of the most far-reaching data protection regulations in recent times. It will unify data protection for residents of the European Union (EU) and the expor...
Consent & The Right to be Forgotten: How will the GDPR affect data capture?
BlogBusiness Processes
First published September 2016 When the EU’s new General Data Protection Regulation comes into full effect and enforcement in May 2018, businesses both in Europe and those who engage with European customers will face sweeping new requirements on da...
Dark Data & it’s Impact on Accounts Payable
BlogInvoice Automation
As any business in today’s digital, interconnected world knows, data is important. For most, it’s critical. Existing data is relied upon to run the company efficiently, whilst new data is generated at almost every instance. Indeed it’s this pro...
HELP! Records management is damaging my business: Turn a compliance headache into measurable value
BlogDocument Storage
Whether you’re the owner of a small business or a compliance professional in a multinational organisation, the need for effective and efficient records management (RM) is undiminished. Yet for many businesses, RM remains a headache; something to b...
Creating Order From Chaos – Unlocking The True Value Of Data
BlogOnline Documents
Information may be the world’s new currency, but with this proliferation of information – both physical and digital – there comes an integrated and pressing problem for all companies, regardless of sector: Information Chaos, a term firs...
Government cheque consigned to history ahead of e-Day
NewsInvoice Automation
A Government cheque has been consigned to history at the National Museum of Ireland two weeks ahead of e-Day – the date on which Government departments and offices, local authorities and State agencies stop using cheques in their dealings with busi...
More than half of Irish Companies have suffered a data breach within the past year
BlogBusiness Processes
According to the results of a National Data Protection Survey – more than half of Irish companies say that they have suffered a data breach in the last 12 months. The results also show that data breaches, hacking attacks and employee negligence...
Tough challenges ahead for new Data Protection Commissioner
BlogBusiness Processes
Helen Dixon takes on new role at a pivotal time for data protection and personal privacy; never have these issues had such high profile. What does Ireland need from its new Data Protection Commissioner? We now know who has replaced former Commissione...
VAT Invoices: How Incorrect Invoicing Can Cost Your Business Thousands
BlogInvoice Automation
The Importance of Accurate VAT Invoices Revenue Commissioners in Ireland are intensifying their focus on the underpayment of VAT due to incorrect invoicing. This includes errors such as omitting EU VAT numbers on invoices, particularly when “re...