Trusted Document Storage and Archival Services  for Irish Businesses

Kefron’s secure document storage facilities in Ireland provide complete data protection, fast document retrieval, and full GDPR compliance, giving you peace of mind that your files are safe and organised.

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Trusted by Leading Organisations

Finance, legal, healthcare, and public sector teams rely on Kefron to store and manage critical records – securely, efficiently, and with full peace of mind.

The New Standard for Offsite Document Storage

Keep business-critical records protected, organised, and easy to access with secure offsite document storage designed for reliability, compliance, and scale.

Secure & Compliant

ISO-certified, GDPR-compliant document storage for sensitive records.

Fast Retrieval & Access

Retrieve files quickly with digital request options and same-day delivery.

Scalable for Every Business

From SMEs to large enterprises, our storage adapts to your capacity and compliance needs.

Local Experience

Irish-owned and operated, providing personal, responsive service across Ireland.

Proven Customer Satisfaction

With an NPS score of 82.4, Kefron is recognised for outstanding service quality, trust & reliability.

Cost-Effective & Reliable

Reduce office clutter and long-term costs with secure, efficient offsite file storage.

Trusted by Organisations Across Ireland

When the new system was introduced, staff noticed how easy it was to retrieve files. It makes life so much easier for everyone here. The barcode-based solution Kefron has implemented bears no comparison with the old ad-hoc system we used to use.

Wicklow County Council

Kefron collates, catalogues and automates electronically all our physical files requiring storage and retrieval. We work with sensitive data and need to be confident that all aspects of this project are managed accordingly. They consistently provide a very high level of professionalism and efficiency.

Thornton Group

We work with highly sensitive data and appointed Kefron because of their reputation. We trusted their commitment to understand our need for safety and standard, and to be able to access our files when required. We have not been disappointed.

Daughters of Charity

Child & Family Services

Wicklow County Council

Comprehensive Offsite Document Storage Services

Kefron offers a complete range of secure, compliant, and efficient records-management services designed to support organisations across Ireland.

Box Supply

We provide durable, custom-designed file storage boxes with a seven-year lifespan, keeping your physical records organised and protected in transit and storage.

Retrieval & Deliveries

Whether you need files collected for storage or delivered from our facility to one or more locations, our local delivery network ensures fast, reliable turnaround across Ireland.

Online Management

View, request, and track your documents instantly from your desktop using our secure portal, O’Neil Order. Get complete control and visibility over your offsite records.

Audit & Project Work

We regularly review and enhance our services to adapt to your business needs, offering project-based auditing and tailored reporting for large-scale records management initiatives.

Form & Delivery Note Scanning

Rapid, high-volume scanning of forms, delivery notes, dockets, and operational paperwork to streamline daily processes and improve data accuracy.

Examination Script Scanning

High-volume, reliable capture of exam scripts and assessment materials, ensuring clear digital records for educational institutions and awarding bodies.

Viewing Rooms

For clients who wish to audit or review large volumes of stored records, we provide secure, private viewing rooms within our Records Centre, eliminating the need for bulk delivery.

Secure Destruction

When your documents reach end-of-life, we provide certified on-site or offsite shredding using industrial-grade shredders, ensuring full compliance with GDPR and data protection laws.

Certified for Security, Compliance and Peace of Mind

Your documents are stored in facilities designed for maximum security, resilience, and regulatory compliance.

Fire  Safety

Our records entres feature early smoke detection, 24/7 monitoring, and trained wardens to maintain the highest safety standards.

Flood Protection

Each storage facility is located outside flood-risk zones, with raised storage systems, roof inspections, and ongoing environmental checks.

Physical Site Security

Sites are protected by 24/7 CCTV, monitored alarms, and secure access systems to prevent unauthorised entry.

IT  Protection

Our infrastructure includes encryption, firewalls, disaster recovery, and power backup for full resilience and compliance.

How Offsite Document Storage Improves Your Operations

Secure, organised offsite storage helps reduce risk, free up space, and keep important documents accessible when you need them.

Increase Security

Keep sensitive business records safe in our ISO 27001-certified, access-controlled facilities.

Retrieve On-Demand

Access any file quickly through our online portal or same-day delivery service.

Improve Productivity

Eliminate time spent searching for documents with organised storage and digital tracking.

Enable Disaster Recovery

Protect critical business records from fire, flood, or accidental loss with secure, offsite backup.

Maximise Office Space

Free up valuable workspace by storing physical files offsite in a secure, managed environment.

Enhance Traceability

Every box and file is barcoded for full visibility and audit-ready tracking.

Control Access

Restrict document handling to approved users to maintain confidentiality.

Comply with Legislation

Stay aligned with GDPR and Irish data protection laws through secure record management.

Take Control of Your Records with Secure Document Storage

Whether you’re managing sensitive client files or long-term archives, Kefron ensures your information stays protected and within reach when you need it most.

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Frequently asked questions:

What is document storage, and why is it important for my business?

Document storage is the secure organisation and preservation of paper and digital records. It’s essential for protecting sensitive information, reducing office clutter, ensuring compliance with data protection laws, and improving access to critical business documents.

How does offsite document storage work, and is it secure?

Offsite document storage involves transferring your files to a secure facility managed by a professional provider. At Kefron, all records are stored in ISO-certified facilities with restricted access, 24/7 monitoring, and full GDPR compliance to ensure total data protection.

What types of documents can I store with business document storage services?

You can store almost any type of business record, including contracts, HR files, legal documents, invoices, financial statements, medical records, and archives. Kefron’s facilities are designed to accommodate files of all sizes and sensitivity levels.

How do I choose the best document storage solution for my company?

Look for an Irish-based provider offering certified security, GDPR compliance, digital access tools, and flexible retrieval options. The best document storage partner should scale with your business and provide transparent service and support.

What are the costs associated with offsite and file storage?

Costs depend on volume, storage duration, and additional services such as retrieval or secure destruction. Offsite storage is typically more cost-effective than in-office storage, reducing administrative time and freeing valuable workspace.

How can document storage help with regulatory compliance?

Professional storage ensures that records are securely retained for the legally required period, protected against unauthorised access, and easily retrievable for audits. This helps maintain full compliance with GDPR and other Irish data regulations.

What security measures are in place for offsite document storage?

Kefron’s facilities feature controlled entry, CCTV surveillance, fire protection systems, and secure tracking for every box. All handling follows ISO 27001 and 9001 standards to guarantee safe, compliant storage and retrieval.

What are the environmental benefits of professional document storage?

Centralised storage reduces paper waste, supports recycling programs, and optimises energy use compared to dispersed in-office archiving. Kefron’s operations follow ISO 14001 standards for sustainable environmental management.

How does file storage improve team collaboration and productivity?

By outsourcing records management, employees spend less time searching for documents. Our online access system ensures teams can locate files quickly, improving efficiency and responsiveness across departments.

What is the difference between physical document storage and digital file storage?

Physical document storage involves keeping paper records securely offsite, while digital file storage uses online document management systems for scanned or electronic records. Kefron offers both, allowing seamless integration between paper and digital archives.

How do businesses manage storage retention and destruction policies?

Kefron helps organisations set retention schedules and provides certified destruction once documents reach end-of-life. This ensures compliance, reduces liability, and prevents accidental data retention.

What should I look for in a document storage provider?

Choose a provider with ISO certifications, proven security measures, fast retrieval times, transparent pricing, and local customer support. Kefron offers all of these, backed by decades of experience serving Irish businesses.

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