Automation for Charity
Support Your AP Team and
Empower Suppliers
In the heart of charitable operations, streamlined financial management is key to maximising impact. Kefron’s Invoice Automation for Charity elevates this crucial aspect, transforming traditional finance tasks into efficient, accurate processes.
Leverage our charity finance software to speed up invoice handling and enrich financial oversight and supplier relations. Tailored for charities, our solutions ensure your focus remains on your mission, optimising both Charity invoice processing and charity accounts management.
Charity Accounts Software Automation
2 or 3 Way PO Matching
Enables efficient PO invoice processing through intuitive matching, streamlining the tracking and approval of purchase order-related invoices.
Automated Coding
Handles ad-hoc charity invoices with a robust process that minimises manual data entry and errors through automated coding, ensuring accurate processing and categorisation.
Invoice Analytics Dashboard
Provides real-time insights into invoice data, offering actionable intelligence for better decision-making and strategic financial management.
Self-Service Supplier Portal
Empowers suppliers with tools to manage their invoices, enhancing communication and streamlining the accounting processes between businesses and their suppliers.
Supplier Statement Reconciliation
An interactive feature for error-free reconciliation, ensuring accurate spend control and financial integrity.
Intelligent Data Extraction & Easy Capture
Utilises Machine Learning and AI for automatic and accurate data capture from invoices, facilitating touch-free processing and significantly reducing manual efforts and errors.
Enhanced Communication & Approval
Allows for direct on-invoice communication, enabling faster review, approval processes, and accountability, while effectively reducing processing bottlenecks.
Advanced Invoice Tracking
Ensures efficient invoice management through sophisticated tracking features, including automatic notification reminders and prioritisation of urgent invoices.
Audit-Ready System
Creates a compliant environment ready for both internal and external audits by providing searchable access to any invoice and its accompanying details, ensuring compliance and transparency.
Elevating Efficiency with Invoice Automation for Charity
- Efficiency & Time Savings
- Cost Reduction
- Compliance & Fraud Prevention
- Vendor Relationships
- Visibility & Control
- Scalability for Growth
Automating Invoice Processing
Kefron AP digitises the entire invoice process, significantly reducing the time needed for data entry, verification, and processing of invoices. It automates repetitive tasks, allowing finance teams to focus on more strategic work.
Lowering Invoice Processing Expenses
By automating charity invoice processing, Kefron AP lowers the cost per invoice processed. This reduction arises from minimising manual interventions, reducing errors, and accelerating the invoice lifecycle, which together contribute to lower overall operational costs.
Maintaining Audit Trails
The system maintains detailed audit trails for every charity invoice processed, enhancing transparency and accountability. This supports compliance with financial regulations and aids in identifying discrepancies that could indicate fraudulent activities.
Ensuring Timely Payments
By streamlining the invoice approval and payment process, Kefron AP ensures timely payments to vendors, enhancing trust and relationships. The system’s efficiency can also lead to opportunities for early payment discounts, further benefiting the organisation.
Real-Time Invoice Monitoring
Kefron AP provides 360° visibility of the invoice processing workflow, enabling finance leaders to monitor the status of invoices in real-time. This increased transparency allows for better cash flow management and strategic financial decision-making.
Adapting to Business Expansion
The solution is designed to be scalable, accommodating increasing volumes of invoices as the business grows. This flexibility ensures that the AP process remains efficient and effective, regardless of the company’s size or invoice volume.
Did you know?
Making the right choice in invoicing automation software is essential.
It brings unparalleled savings up to
99%
touch-free
processing
67%
quicker invoice
approval
46%
faster invoice
payments
Advanced Invoice Automation for Charity
Ready to learn more how Kefron AP enhance charity financial processes though advanced AP Automation?
How AP Automation Works?
Invoice Capture
Auto-upload paper invoices & e-invoices. Kefron AP reads and extracts required invoice fields.
Process
Auto-distribute each invoice to PO or Non-PO workflows for processing
Approval
Custom workflows auto-direct to pre-determined approvers via in-app notifications
Post to ERP
Clean Validated data posted to charity accounts software. Access invoices anytime with keyword search & retrieve
Integration with Your ERP for Charity Excellence
Invoice Automation for Charity enhances financial operations by integrating with top ERP systems,
boosting charity finance software for streamlined processes in charitable organizations.
Our success team guarantees effortless integration with your charity accounts software, simplifying Charity invoice handling and AP automation.
Charity Invoice Automation
“On average, the time it took to process an invoice before automation was 63 days, from date of transaction to payment. Since going live with Kefron AP, we are averaging 22 days. So an immediate and significant impact”
Angela Davis
Director of Finance & Corporate Services
FAQ
What is invoice automation for Charity?
Invoice automation for charity refers to the use of specialised software designed to streamline the processing of invoices within charitable organisations. This technology simplifies financial operations, reduces manual tasks, and enhances efficiency.
How does automation transform charity invoice and accounts management?
Automation transforms charity invoice and accounts management by eliminating manual data entry, reducing errors, speeding up payment cycles, and freeing up staff time to focus on mission-critical activities.
Can invoice automation software improve donor trust and transparency?
Absolutely, by ensuring accurate and timely financial reporting, invoice automation software can significantly enhance donor trust and transparency, demonstrating effective stewardship of donations.
What features should I look for in charity invoice processing solutions?
Key features to look for include automated invoice matching and approval workflows, easy integration with bank and ERP systems, real-time financial reporting, and secure access controls to safeguard sensitive data.
Ready to transform your charity AP processes?
Book a demo and learn how your business can benefit from AP Automation
- Calculate % of current process that can be automated touch-free
- Identify bottlenecks in your current process
- Calculate your first year ROI
- Tailored demo to your AP Processes
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