Gains with AP Automation Software
£ 0
saved annually
0 %
decrease in time spent on invoice queries
Sage 50 ERP
2,500 invoices per month
Health care industry
Impact of Invoice Processing System
Visibility and accessibility is very straightforward in Kefron AP Automation software. It also helps with our statutory accounts which usually span between a few months annually. That itself is a big challenge and time, consuming for us.”
Vivek Goradia
Group Financial Controller
Previously AP teams time was dedicated only towards the manual data entry and they were not able to get any value out of the knowledge and expertise they collected over the period of years.”
Vivek Goradia
Group Financial Controller
We were getting a lot of invoice queries, sometimes not getting the invoices on time, created a lot of issues.
With everything now coming to a central portal, invoices are far less likely to be missed.”
Vivek Goradia
Group Financial Controller
Streamlining Processes in Healthcare with AP Automation Software
Overcoming Accounts Payable Obstacles
Gold Care Homes was hindered by an outdated manual accounts payable process, which involved the handling of over 100,000 paper pages annually. This cumbersome process not only impacted their green initiatives but also consumed extensive staff hours. Each month, processing 2,500 invoices manually translated into about 28-29 days of work for their data analysts and clerks, illustrating a significant challenge in invoice processing automation.
Kefron AP: Advanced AP Automation Software
In response to these challenges, Gold Care Homes adopted Kefron AP, an advanced ap automation software that seamlessly integrates with their existing financial and purchasing systems like Sage 50 and Redro. This solution streamlined their accounts payable process by automating invoice data entry and validation, ensuring consistent data handling and facilitating easier management of increasing invoice volumes—a critical aspect of any accounts payable automation solution.
Enhanced Efficiency and Strategic Advantages
The deployment of Kefron AP transformed Gold Care Homes’ operations by automating key aspects of their accounts payable system. This automation led to direct benefits such as an annual cost reduction of £30,000 and a 40% decrease in time spent on invoice queries.
Furthermore, it supported their environmental aims by establishing a completely paperless invoice process. The freed-up resources allowed staff to redirect their efforts towards more strategic activities, significantly improving both operational efficiency and patient care.
Quick Links
FAQ
What is AP automation software?
AP automation software automates the tasks involved in accounts payable operations, such as invoice processing, data entry, and payment execution. It reduces manual efforts, minimizes errors, and enhances efficiency by electronically managing data flows and approvals.
How does AP automation software streamline accounts payable processes?
AP automation software streamlines accounts payable processes by automatically capturing invoice data, matching invoices to purchase orders, routing them for approval, and processing payments. This reduces the time and cost associated with manual processes, enhances visibility, and improves control over financial operations.
Can AP automation software integrate with other systems?
Yes, AP automation software can integrate with various enterprise resource planning (ERP) systems and financial software. At Gold Care Homes, Kefron AP was successfully integrated with their finance system, Sage 50, and their central purchasing system. This integration facilitated seamless data flow and improved accuracy across financial operations.
What should care homes consider when choosing an AP automation solution?
Care homes should consider factors such as compatibility with existing financial systems, ease of use, scalability, security features, and the ability to handle the specific volume and complexity of their invoice processing needs. Additionally, support for environmental initiatives, like reducing paper use, can also be a crucial factor.
Please confirm your country