The Most Cost-Effective Productivity Booster for your Team

Many businesses today are still relying on paper for their documents, despite the benefits of going digital. In fact, only 18% of companies have fully embraced paperless solutions, while the rest are spending billions on paper every year and increasing their paper consumption by 22% annually. This creates a challenge for managing both physical and digital files in a consistent and efficient way. That’s where document management systems and scanning bureaus come in handy. They help you convert and store your documents in a single location that is easy to search and access.

Let’s take a look at some of the key benefits:

Save Time and Effort

Recent studies show that 50% of knowledge worker’s time is lost to preparing documents. Additionally, 21% of productivity loss is due to issues with documents. This is a significant amount of time to waste on filing. Your teams’ time, effort, and productivity could be spent on more value-added tasks. A cloud-based DM solution will ensure your files are easy and quick to find. Even if you have misremembered the file name, or put it in the wrong folder, you can find it by searching for the author, date, keywords, and more!

No more rummaging around filing cabinets, all your information will be a click away. You can’t lose a document on this system like you would with a hardcopy. Not only are documents highly searchable, but deleted files are recoverable. Time will no longer be wasted searching for and replacing documents. A cloud-based solution raises productivity as time can be better spent. The time saved can be allocated to tasks that better serve the business.

End Boring, Admin Heavy Tasks

No one likes a tedious, admin heavy task. Unfortunately, document management is all about admin and monotony. Assigning any employee repetitive and unengaging work demotivates and bored them. Boredom is known to cause errors and decrease productivity.

Being challenged and given interesting tasks motivates workers. In turn, engaged teams increase business productivity by 21%. A DM solution automates a lot of the filing process and other admin tasks. Your workers can then focus on more interesting tasks, increasing motivation and productivity.

Declutter your Space

We all know tidy room, tidy mind. This applies to wherever you are, not just in the home. A disorganised and cluttered workspace harms productivity. Being surrounded by mess distracts you. The more things around you, the more things are dividing your attention. It also causes frustration and stress. Clutter is detrimental to mental health and productivity.

Decluttering can be a daunting task, which can lead to procrastination. A simple way to start to sort through any mess in your office us to digitise your documents and upload them to a cloud-based DM solution. This will save you loads of office space and easily get rid of piles of paper. You can utilise the saved space however you see fit. The lack of clutter will remove some mental strain. This will allow you to be more productive.

Facilitates Remote/Hybrid Working

Many businesses have continued offering remote or hybrid work after the pandemic. And for good reason, working remotely, even partially, can increase productivity by 77%. Having the flexibility to work from home saves your staff from commuting. It also makes it easier to achieve a healthy work life balance. Having the option also makes your employees feel trusted.

Using a DM system facilitates remote working. Files on a cloud-based system, such as Kefron DM, are accessible from anywhere. Whether in the office, at home, or another offsite location, your information is only a click away! Many DM providers also provide hardcopy storage facilities. This means if you need the physical file, you can have it sent directly to you too. No need to trek into the office. Working remotely improves productivity for many and DM storage is here to make it easier.

Productivity Booster Conclusion

So, for a cost-effective and easy to implement productivity booster, check out Kefron DM. You’ll have access to a feature-rich interface where you can upload documents and review them later if needed (or even share them with others). We’ll also help train your team on how best use our system so they get up and running quickly—and stay there! And best of all? If there’s ever an issue with the system itself, we can help fix it!