Measured Outcome
0 %
touch-free invoice processing
0 %
paperless
The Numbers
800 employees
7,000 invoices per month
Oracle E Business ERP System
Testimonials
When the supplier sends in their invoice, the PO is already there waiting. It is definitely a full lifecycle process that we go through around payments now. Kefron AP has allowed us to step into the new world. That new world is very much about how can we self serve and make it touch-free.”
Jason Martin
Independent Transformation Programme Consultant
Lambeth Council
The Kefron solution has opened up the ability to extract data from the invoice and automated the PO matching process. The solution has also enabled better communication with the AP team. The team has full visibility and clearer insight into what stages the invoices are.”
David Douglas
Finance Projects Officer
Lambeth Council
Challenge
Lambeth Council faced extremely labour-intensive invoice processing and didn’t have an organized structure for getting invoices scanned. This meant there was an inaccurate recording of information and invoices were going missing.
Furthermore, the old manual scanning system did not facilitate PO matching. The invoices could come in without the appropriate checks being made to ensure that the PO is valid or even existed at all. There was no real-time tracking of data or correspondence with the suppliers to enable acknowledgement when the invoice had been received.
Solution
All documentation is sent to the same portal no matter if the invoice was emailed, scanned or uploaded through the supplier portal. Kefron AP then picks up available invoices and begins processing automatically. All invoice images are stored in the system for future reference and can be accessed at any time.
The self-service supplier portal empowers suppliers to manage their invoice requests and gain insight into invoice progress. Suppliers can log in to view the progress of specific outstanding invoices, log or answer queries, and avoid having to make calls.
Outcome
Kefron AP solution has opened up the ability to extract data from the invoice and automated the PO matching process. The solution has also enabled better communication within the AP team. The team has full visibility and clearer insight into what stages the invoices are. Touch-free reports are generated to highlight all invoices without any manual intervention.
The solution eliminated manual invoice processing and freed up more time for AP team to focus on more value-added tasks. Lambeth Council’s invoice process was digitally transformed and made more efficient with faster approvals and real-time reporting.
Quick Links
Related articles
Why AP Automation should be your Next Hire
Dealing with accounts payable is an involved and demanding process for any team. When issues appear, like errors or burnout, many companies try to fix it by hiring more staff. At present, there are 6,000 AP related positions open on indeed.com. Befor...
What is AP Automation?
AP (Accounts Payable) Automation refers to the use of technology to streamline and automate the process of paying bills and invoices. This can include tasks such as scanning and digitizing paper invoices, routing invoices for approval, and integratin...
How a roadside retailer reimagined its multisite invoice challenge
Applegreen experienced exponential growth across Ireland, UK and US. The Accounts Payable (AP) process team struggled to keep up with new sites, complex or complete lack of invoice coding and the increased volumes of invoices.
Struggling with SORP compliance? Easily Access the Data you Need with Invoice Automation
We all agree that accounting and managing finances can be a headache. It’s the beating heart of any business but can lead to time and effort being wasted at no fault of the team involved. This is especially true for charities. Charities are subject...
How Finance Dashboards are Driving Change in 2023
Some of you may have clicked into this blogpost wondering what a financial dashboard is, or maybe you are intimately familiar with them. Either way, you want to know is this something that can benefit your business and the bottom line? So, what are f...
Real-time Invoice Performance Monitoring
How do you measure the success of your AP team? Introducing Kefron AP Dashboard, a proactive, real-time invoice data solution for better decision making. Kefron AP builds on its Dynamic Data Capture Technology by opening a wealth of invoice data so y...
Is the Concept of a 4 Day Work Week New?
Reducing the hours of the traditional work week is an idea that has been around for some time. In fact, as early as 1930, renowned British economist John Maynard Keynes estimated that within a couple of generations a 15 hour work week would be achiev...
How to Offset Inflation with AP Automation
Rising inflation is pressing businesses to adopt cost-effective operating procedures. The Office for Budget Responsibility (OBR) in its recent report indicated that Consumer Prices Index (CPI) inflation to reach 8.7 per cent in the fourth quarter of ...
How Suppliers Can Help Themselves to Faster Payments
Why invest in a smart AP Automation solution? Is your invoicing solution smart enough? If your invoice processing system is impacting your relationship with suppliers and customers in addition to hurting your brand image, it is time to look at a smar...
New CSO Figures Show Fraud Offences in Ireland Almost Doubled in Last 12 Months
Fraud offences almost doubled in the past year, according to the latest recorded crime figures for the 12 months to March 2022 released by the Central Statistics Office. The CSO says the increase of 88% was largely driven by unauthorised transactions...