• Homepage
  • Our Solutions
    • Document Storage and Records Management
      • Deed Storage
      • Long Term Storage
      • Media Storage Solutions
      • On Demand Storage
      • Onsite Management
      • Secure Vault Storage
    • AP Invoice Automation Solution
      • Start Your AP Journey
      • E-Invoicing
      • Features
      • ERP Integrations
      • Why Kefron AP?
      • Pricing
    • Online Document Solutions
      • Online Document
        Management Software
      • Online Document Storage
    • Scanning and Data Capture
      • Scan to Digitise
      • Scan to Process
      • Digital Mailroom
    • Business Process Services
      • Data Management
      • Data Subject Access Requests
      • Securities and Deeds Management
  • Who We Are
    • About Kefron
    • Who We Are
    • Contact Us
    • Working with Kefron
  • News & Events
    • News & Events
    • Articles & Updates
    • Customer Stories
    • Upcoming Events
    • On-demand Events
    • Select Location
    • Ireland
    • United Kingdom
    • Rest of the world
  • Let’s Talk
  • Republic of Ireland website
  • UK website
  • Rest of the world website

5 Ways A Digital Mailroom Can Boost Your Business’s Recovery In 2022

The past 12 months have been something of a drain on optimism. Between Covid-19 safety requirements and lockdown restrictions, business has been injured significantly. So, finding ways to lower costs and improve the bottom line is more important than ever. Adopting a Digital Mailroom can help companies take a step closer to recovery in 2021.

Of course, the idea of a PO Box is nothing new. Just as remote working has been hailed as a move forward in operational terms, implementing a digital mailroom has been identified as a step towards a more fluid and largely more efficient workplace.

The benefits that an electronic-based system brings compared to the traditional paper-based mailroom system mean that a host of savings can be made – both in time and overall cost. And with costs reduced and systems and services both running more efficiently, the boost to a business’s overall strength is something not to be sniffed at.

So how exactly can the benefits of a digital mailroom translate to a stronger, fitter operation as it wrangles with the continuing challenges posed by the impact of 2020?

5 Ways PO Box Can Boost Your Business

1. Enhances The Remote Working Process

The most immediate benefit is the way in which a digital mailroom complements the remote worker. In the past, posted mail, invoices, orders and other documents would be hand-delivered to an employee’s desk but with so many employees now working from home, hand-delivery is impossible.

Through a PO Box, the incoming mail is scanned and converted into an electronic form that can be immediately sent directly to the relevant staff member via email. Within seconds, they receive it even if they are working from their kitchen table. And where relevant, the item can be uploaded to a document management system so it can be accessed remotely by multiple team members.

2. Less Time, Greater Efficiency

The idea behind a digital mailroom is pretty straight forward: basically, to both sort and distribute information automatically and instantaneously, providing immediate access to documents as well as the ability to meet tighter timeframes. And when available research reveals that almost a quarter of businesses in the UK already handle more than 5,000 items of inbound mail every month, the overall benefit is clearly significant.

3. Reduces Operational Costs

Mailroom teams commit a considerable amount of time to traditional mailroom procedures. Digital mailrooms don’t need this staff, drastically reducing the overall financial cost of the mailroom. Photocopying costs are also cut dramatically, with ink cartridges, paper supplies and maintenance costs removed.

All this helps to boost competitiveness, and with AIIM research showing a PO Box repays itself after just 12 months or less for 46% of companies, that boost can be significant.

4. Enhances Customer Service

As mentioned, a key benefit of a PO Box is the ability to distribute or access information quickly. When it comes to customer services, this benefit is extremely useful. It allows a business to reach customers directly more quickly. The information gathered from scanned mail items are included in the CMS, and so data retrieval becomes almost immediate.

And as any customer service survey will prove, speed of reply is a principal aspect expected by customers, providing another competitive advantage. According to a Microsoft survey, 67% of consumers want a response to customer service questions within 24 hours.

5. Greater Transparency, Better Compliance

Digitally captured data is not only more easily stored, it’s also more easily tracked and verified. A PO Box, therefore, plays its part in ensuring a company provides a greater degree of transparency and, in doing so, boosts data management compliance levels. How? By providing a secure audit trail for the entire document lifecycle and protecting confidential information from inadvertently getting into the wrong hands.

Click here if you would like to learn more about Kefron’s Digital Mailroom service.

BlogScanning and Capture

Related articles

The Silent HR Revolution: Compliance Made Effortless with Document Scanning

Read time: 5 minutes

BlogScanning and Capture

The future of Human Resources (HR) lies not just in nurturing talents or fostering company culture, but also in leveraging technology to simplify and enhance operations. Document scanning is one such innovation that’s ushering HR into a new era...

Read more

Unmasking the Hidden Costs of In-House Digital document Scanning Projects

Read time: 6

BlogScanning and Capture

Have you been considering a document scanning project, but still deciding between in-house vs. outsourced scanning? No? Well, if you answer yes to any of the following questions, then you should start! Ever felt overwhelmed by the sheer volume of pap...

Read more

Unlock the Potential of Your Legacy Documents with Expert Legacy Document Scanning Services

Read time: 5 minutes

BlogScanning and Capture

In this digital age, it’s surprising to learn that a mere 18% of businesses consider themselves paperless. Many organizations are still hesitant to take the leap into digitization, held back by fears of cost and the unknown. However, there̵...

Read more

How a global financial services business streamlined document and mail management

Read time: 6 minutes

Customer StoriesScanning and Capture

Dell Financial Services (DFS), with its global presence and customer-centric approach, excels in providing finance solutions. Prioritising their finance core, DFS outsourced mail management to a trusted partner, enabling them to process confidential ...

Read more

How a public regulatory body manages physical mail remotely

Read time: 6 minutes

Customer StoriesScanning and Capture

The Medical Council promotes the highest professional standards for doctors and ensures that professional competence and good medical practice are upheld throughout the Republic of Ireland. With staff working remotely, physical mail volumes rising, a...

Read more

5 Most Common Back-Office Scanning Projects

Read time: 5 minutes

BlogScanning and Capture

At Kefron, we understand how hard it is to manage business-critical documents. For over 30 years, we have securely stored and managed documents for over 1,000 businesses. And in that time, we have worked on a range of scanning projects, both large an...

Read more

When is Scanning the Right Tool for the Job? Myths vs. Reality

Read time: 5 minutes

BlogScanning and Capture

More and more businesses are scanning and digitising their documents. In fact, 85% of enterprise decision-makers have expressed concern of falling behind their competitors if they don’t make significant improvements in digital transformation in the...

Read more

Can Microfiche be Scanned?

Read time: 6 minutes

BlogScanning and Capture

Microfiche are slides that can hold hundreds of images of documents. They are between 15mm and 35mm, for context the average fingernail grows 35mm a month! Microfiche has become redundant as digital solutions have taken over. Despite this, many busin...

Read more

How a non-profit saves 40 hours a month by digitising repetitive tasks

Read time: 6 minutes

Customer StoriesScanning and Capture

Stonewater is a social housing provider committed to providing good quality, affordable, social homes to those who most need them. They receive approximately 140 housing benefit schedules per month and the majority were processed manually by entering...

Read more

How to Bring Business Knowledge to Life

Read time: 4 minutes

BlogScanning and Capture

Albert Einstein said that “The only source of knowledge is experience”. So where do you store your experience? And when you need it, how do you access it? Any company that prioritises growth relies heavily on streamlined processes. From onboardin...

Read more

Get in touch

Ireland
53 Park West Road
Dublin 12, D12 F8RK
T: +353 (0)1 438 0200

Connect with us

TwitterYouTubeInstagramLinkedInFacebookVimeo

  • Privacy Statement
  • Terms And Conditions
  • Sitemap

© Copyright 2023 Kefron. All Rights Reserved

We use cookies on our website to give you the most relevant experience by remembering your preferences and repeat visits. By clicking “Accept All”, you consent to the use of ALL the cookies.

Cookie Settings Accept All
Manage consent

Privacy Overview

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.
Necessary
Always Enabled
Necessary cookies are absolutely essential for the website to function properly. These cookies ensure basic functionalities and security features of the website, anonymously.
CookieDurationDescription
cookielawinfo-checkbox-analytics11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Analytics".
cookielawinfo-checkbox-functional11 monthsThe cookie is set by GDPR cookie consent to record the user consent for the cookies in the category "Functional".
cookielawinfo-checkbox-necessary11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category "Necessary".
cookielawinfo-checkbox-others11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Other.
cookielawinfo-checkbox-performance11 monthsThis cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category "Performance".
viewed_cookie_policy11 monthsThe cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
Functional
Functional cookies help to perform certain functionalities like sharing the content of the website on social media platforms, collect feedbacks, and other third-party features.
Performance
Performance cookies are used to understand and analyze the key performance indexes of the website which helps in delivering a better user experience for the visitors.
Analytics
Analytical cookies are used to understand how visitors interact with the website. These cookies help provide information on metrics the number of visitors, bounce rate, traffic source, etc.
Advertisement
Advertisement cookies are used to provide visitors with relevant ads and marketing campaigns. These cookies track visitors across websites and collect information to provide customized ads.
Others
Other uncategorized cookies are those that are being analyzed and have not been classified into a category as yet.
Save & Accept